WVEIS Student Add-On Software User Manual

140 Pages·2004·0.71 MB·English

WVEIS

Student Add-On Software

User Manual

Revised 6/12/03
Selected Items Only for WVEIS 11/18/04

Authorized distribution by Timpanogos Technologies, a business unit of Comstar
Computer Systems, Inc. Use by authorized subscription or agreement only.
Copyright – 1996-2003 by Best Computer Systems, Inc. (BCS). All rights reserved.

Student Add-On Software User Manual
Introduction......................................................................................................................1
Where to go for More Information......................................................................1
On-Line Help Text...............................................................................................2
Student Records...............................................................................................................4
AOS.995 Update Attributes Using Student Lists...............................................4
AOS.775 Update Registration Data Using Student Lists...................................6
AOS.950 Mass Change Teacher IDs..................................................................8
AOS.930 Mass Change Tag IDs.........................................................................9
AOS.910 Mass Change Room Numbers............................................................10
AOS.915 Mass Change Bus Numbers................................................................11
AOS.925 Mass Change Course Number............................................................12
AOS.945 Assign Counselors to Students...........................................................13
AOS.770 Update Student Info Using Student Lists...........................................14
AOS.860 Tag Students Based on Course...........................................................16
AOS.590 Assign Student Data Using Tags........................................................17
AOS.965 Locker Assignment Options...............................................................18
AOS.955 Automatically Assign Locker Numbers.............................................19
AOS.560 Print Student Index Cards...................................................................20
AOS.980 Student Entry and Withdrawal Report................................................24
AOS.210 Vocational Students Listing..............................................................26
AOS.725 Student Letter Formats........................................................................28
AOS.735 Student Letter Processing...................................................................32
AOS.515 Print Cut-Sheet Student/Guardian Labels...........................................35
AOS.580 Download Students to ICLAS/Schoolview........................................40
AOS.640 Download Students to NT Server Accounts.......................................42
AOS.615 Download Students to Netware 4.x/5.x..............................................48
AOS.690 Download Students to Circulation Plus V7.82...................................55
AOS.595 Download Student Info to PC/Network..............................................58
AOS.575 Download Families to Word for Windows.........................................64
AOS.565 Download a Report to PC ASCII File.................................................65
Download Options and Additional Information..................................................67
Attendance.......................................................................................................................70
AOS.307 Student Absence Information Inquiry.................................................70
AOS.310 Display List of Absent Students.........................................................72
AOS.320 Student Absence Maintenance (by Name)..........................................74
AOS.380 Update Absences and Reasons Using Lists........................................77
AOS.730 Perfect Attendance Report..................................................................82
AOS.760 Print Student Absence History............................................................85
AOS.525 Absence Letter Formats......................................................................87
AOS.535 Absence Letter Processing..................................................................91
AOS.537 Review Absence Letter History..........................................................96
AOS.625 Print Teacher Attendance Confirmation Report.................................99
Student Scheduling and Registration...............................................................................101
AOS.890 Quick Conflicts Display......................................................................101
Authorized distribution by Timpanogos Technologies. Use by authorized
subscription or agreement only. © 1996-2003 by BCS, Inc. All rights reserved.

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Student Add-On Software User Manual
AOS.970 Condensed Student Schedule Report..................................................102
AOS.920 Condensed Master Schedule by Teacher............................................104
AOS.660 Singleton/Doubleton Matrix Report...................................................108
AOS.840 Class Balances Report........................................................................110
AOS.990 Status of Scheduled Students Report..................................................114
AOS.830 Precis Report.......................................................................................116
Student Grading...............................................................................................................118
AOS.835 Clear Computed Grades......................................................................118
AOS.600 Student Grades/Comments Columnar Report.....................................119
Teacher Attendance/Grading...........................................................................................123
AOS.330 School Options for Teacher Attendance/Grading...............................124
AOS.340 Authorized Teachers for Attendance/Grading....................................126
AOS.350 Teacher Attendance Maintenance.......................................................128
AOS.360 Teacher Grades Maintenance..............................................................132
General.............................................................................................................................135
AOS.565 Download a Report to a PC ASCII Text File.....................................135
Authorized distribution by Timpanogos Technologies. Use by authorized
subscription or agreement only. © 1996-2003 by BCS, Inc. All rights reserved.

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Student Add-On Software User Manual

Introduction

This document describes all the menu items in the Student Add-On Software product,
which are management programs available for school districts using the AS/400
computer system.

The Student Add-On product is described by section in the following order: Setup and
Definitions, Student Records, Attendance, Student Scheduling and Registration, Student
Grading, and General. Within each section, menu items are grouped in the following
order: interactive programs, reports, and processes.

Where to go for More Information

This program and documentation have been provided by Education Technology Labs (Ed
Tech). Support agreements for this program may be obtained from Timpanogos
Technologies by calling [phone].

Authorized distribution by Timpanogos Technologies. Use by authorized
subscription or agreement only. © 1996-2003 by BCS, Inc. All rights reserved.

1
Student Add-On Software User Manual
On-Line Help Text

In addition to information available in this manual, all of the Add-On programs contain
on-line, context-sensitive help text. There are two types of help: Screen Overview and
Field Level. They are both accessed by positioning your cursor on the desired area of the
screen and pressing F1. Screen Overview text will be displayed if your cursor is in the
screen title area (anywhere on the top 2 rows of the screen); otherwise, Field Level text
will be displayed.

Note in the examples that follow that the small black box represents the cursor position at
the time the F1 help key was pressed. First is an example of Screen Overview help text:

4/29/00 FY 0 HAPPY PUBLIC SCHOOLS 8:16:51 SSLAPTOPS2
AOS (cid:74) Print Cut-Sheet Student/Guardian Labels Ref: AOS.515P.01

Opt Label Format Name Dis Sch Description
_ ____________________ ___ () ___ ()
_ STANDARD LABELS FPS 003 STANDARD LABELS
_ AG LABELS FPS 004 AG PARENT LABELS
_ BAND LABELS FPS 004 HIGH SCHOOL BAND PARENT LABELS
_ CHOIR LABELS FPS 004 HIGH SCHOOL CHOIR LABELS
_ ELEM ABSENCE LABELS FPS 004 ELEM ABSENCE LABELS
_ FHS TRANSCRIPT LABEL FPS 004 FHS TRANSCRIPT LABEL
_ ORCHESTRA LABELS FPS 004 HIGH SCHOOL ORCHESTRA LABELS
...............................................................................
: Item: PRINT CUT-SHEET STUDENT/GUARDIAN LABELS Enter=Return :
: :
: Use this program to print labels for students or guardians on a laser or :
: inkjet printer. This program is very flexible. There is a choice of :
: label size. You control the label content, which students/guardians are :
: selected, and the order in which the labels are sorted. In addition, your :
: label formats are stored so they may be easily "run" the next time you :
: need labels. :
: :
: More... :
:.............................................................................:

The help text information box is shown either on the top half or bottom half of the screen
– always the half opposite the cursor so you can still view the field for which help text is
being accessed.

See the next page for an example of Field Level help text.
Authorized distribution by Timpanogos Technologies. Use by authorized
subscription or agreement only. © 1996-2003 by BCS, Inc. All rights reserved.

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Student Add-On Software User Manual

Here is an example of Field Level help text:

...............................................................................
: Item: BLANK COLUMNS AT LEFT Enter=Return :
: :
: This field is valuable in solving horizontal alignment problems. :
: Different laser/inkjet printers may have different "left margins" built :
: into them. You need to determine the appropriate number of "blank columns :
: at left" that will make your printer produce labels well. :
: :
: Start with a value of 0. Then print a page of labels onto regular, blank :
: paper and lay this over a sheet of labels to see how well aligned they :
: More... :
:.............................................................................:
2 = 1" x 4" - 2 across, 10 down (Avery 5161 compatible)

Blank lines at top: 0 (for adjusting vertical alignment)

Blank columns at left: (cid:74) (for adjusting horizontal alignment)

Characters per inch: 10 (10, 15)

Lines per inch: 6 (6, 8)

F12=Cancel

Notice that help text for the field in question, Blank columns at left, is immediately
shown when F1 is pressed. Help text for some fields is necessarily longer than that of
others. You are able to use the Page Up / Page Down keys to scroll through such help
text.

Authorized distribution by Timpanogos Technologies. Use by authorized
subscription or agreement only. © 1996-2003 by BCS, Inc. All rights reserved.

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Student Add-On Software User Manual
Student Records

AOS.995 Update Attributes Using Student Lists

3/20/96 FY 96 HAPPY PUBLIC SCHOOLS 21:40:31 RX400A2
AOS Update Attributes Using Student Lists Ref: AOS.995 .01

Pick any two attributes to update by keying a 1 or 2 beside the
one(s) you desire.

1 or 2 Attribute Description
_ Year of Graduation
_ Native Language
1 Ethnic Group
_ ISD (Y or Blank)
2 Lunch Code
_ Non-Conventional=X
_ Non-Res Dist Code
_ Parttime FTE (ex .5)
_ Birth Cerficate=X

_ All Day Kindergarten
F3=Exit

Summary
This program allows you to maintain attributes for a list of students, making it a very fast
way to update attribute data. The first screen (shown above) allows you to indicate 1 or 2
attributes to maintain. The second screen (shown on the next page) lists all the students
alphabetically, with the corresponding attribute(s) to the right of their names.

Authorized distribution by Timpanogos Technologies. Use by authorized
subscription or agreement only. © 1996-2003 by BCS, Inc. All rights reserved.

4
Student Add-On Software User Manual

6/23/95 FY 95 HAPPY PUBLIC SCHOOLS 19:05:56 RX400A0
AOS Update Attributes Using Student Lists Ref: AOS.995 .02
Position to Student: Last name: ____________________ First: _______________
Limit to: Dis: ___ () Sch: ___ () Class: __ () Sex: _ Include Unassigned? N

Sch Cls Name Ethnic Group Lunch Code
469 02 ACKERMAN, KATIE L. WH __
868 01 ACKERMAN, KELLY A. WH __
469 03 ACOTHI, AMANDA D. HI __
868 PK ACOTHI, CORY WH __
474 08 ACOTHI, JASON R. HI __
868 KN ACOTHI, JULIAN J. HI __
469 03 ACOTHI, NATASHA K. WH __
474 07 ACOTHI, RACHAEL K. HI __
469 02 ADAMA, BRANDON K. WH __
474 05 ADAMA, RYAN A. WH __
475 93 ADRIAN, MELISSA J. WH __
474 05 AFTERN, KRISTINA C. WH __
868 01 AFTERN, THERESA A. WH __
868 02 AGUIMAN, VANESSA D. HI __
474 05 AKERS, AMANDA R. WH __
475 11 ALEXANDER, ROBERT J. WH __ +

Enter=Update F3=Exit F4=Index F6=Select Other Attributes

Summary
This program displays a list of students, which may be re-positioned by name or browsed
by paging up and down. You can choose up to 2 attributes at a time to display to the
right of the student names. Since the list can be district-wide, school-wide, or class-wide
at your option, this is a fast way to update attributes.

Notes
Simply key in changes in the attributes column(s).

To go back to screen ref. AOS.995.01 to select different attributes with which to work,
press the F6 key.
Authorized distribution by Timpanogos Technologies. Use by authorized
subscription or agreement only. © 1996-2003 by BCS, Inc. All rights reserved.

5
Student Add-On Software User Manual
AOS.775 Update Registration Data Using Student Lists

3/20/96 FY 96 HAPPY PUBLIC SCHOOLS 21:40:31 RX400A2
AOS Update Registration Data Using Student Lists Ref: AOS.775 .01

Pick any four fields to update by keying 1-4 beside the one(s) you
desire.

1-4 Field Description

1 Homeroom
2 Homeroom Teacher
3 Counselor
4 Locker
A.M. Bus
P.M. Bus

Selected fields will be displayed in columns, on the next screen,
in the order specified above.

F3=Exit

Summary
This program allows you to maintain registration data for a list of students, making it a
very fast way to update registration information. The first screen (shown above) allows
you to select up to 4 registration fields to maintain. The second screen (shown on the
next page) lists all the students alphabetically, with the corresponding field(s) to the right
of their names.

Authorized distribution by Timpanogos Technologies. Use by authorized
subscription or agreement only. © 1996-2003 by BCS, Inc. All rights reserved.

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