student handbook

63 Pages·2017·1.77 MB·English

STUDENT
HANDBOOK
2018/2019
YOUR GATEWAY TO YAO UGR REATER HORIZON
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TABLE OF CONTENTS

1 General Information 3
1.1 Introduction 3
1.2 University Vision and Mission 3

2 Academic Information for Students 4
2.1 Duration of Study 4
2.2 Structure and Entry Requirements of the XMUM 4
Foundation Programmes
2.3 Course Assessment 7
2.4 Recognition for Academic Excellence 8
2.5 Completion of Studies 8

3 Student Responsibilities – Rules and Regulations 9
3.1 Expectations of an XMUM Foundation Programme 10
Student
3.2 Submission of Coursework 10
3.3 Class Attendance 11
3.4 Complaints and Appeals 11
3.5 Final Examination Regulations 12
3.6 Release of Final Course Assessment Results 13
3.7 Review of Final Course Assessment Results 13
3.8 Retaking a Course 14
3.9 Deferment of a Final Examination 15
3.10 Resitting a Final Examination 15
3.11 Contact Details and Office Hours of the School’s Office 15

4 Financial Information 16
4.1 Tuition Fees and Administrative Fees 16
4.2 Fee Payment 16
4.3 Mode of Payment 16
4.4 Administrative Charge 18
4.5 Contact Details and Office Hours of Finance Office 18

5 The Library 19
5.1 Library Service 19
5.2 Opening Hours 19
5.3 Borrowing Policy 19
5.4 Returning of Loaned Books or Materials 20
5.5 Book Purchase Suggestion 20
5.6 Reference Services 20
5.7 Print & Photocopying 20
5.8 E-resources via Remote Access (VPN) 20
5.9 Contact Details of the Library 21

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6 IT Services & Facilities 22
6.1 General Information 22
6.2 General IT Rules and Regulations 22
6.3 IT Quick User Manual 23
6.4 Contact Details of the IT Department 25

7 Extra-curricular Activities 26
7.1 Introduction 26
7.2 Formation of Clubs/Societies 26
7.3 Laws & Regulations 27
7.4 Prohibitions on Students’ Activities 27
7.5 Process of the Formation of Club/Society 28
7.6 Event/Activity Proposal 29
7.7 Clubs & Societies Funding 31
7.8 Letter Release and Waiver of Liability 32
7.9 Contact Details and Office Hours 32

8 On-Campus Accommodation Rules & Regulations 33
8.1 Residence Rules & Regulations 33
8.2 Contact Details and Office Hours of Accommodation 42
Office

9 Career Services 43
9.1 Introduction 43
9.2 Mission 43
9.3 Vision 43
9.4 Core Activities 43
9.5 Contact Details and Office Hours of the Career Services 44
Office

10 One-Stop Language Hub 45

11 University Offices / Departments 48
11.1 Student Affairs Office 48
11.2 International Student Affairs Office 52
11.3 Counselling Centre 54
11.4 Logistics Department 55

12 Health, Safety and Security 60
12.1 Medical Services 60
12.2 Safety On and Off Campus 61
12.3 Disorderly and Threatening Conduct 61
12.4 Emergency Contact Numbers 62

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1 General Information

1.1 Introduction
Xiamen University Malaysia (XMUM) aims to be a multi-cultural university which
strives to achieve excellence in both teaching and research. It aspires to nurture young
minds, helping them to become responsible, steadfast members of society who will in
turn contribute to the prosperity of the region.

XMUM’s motto is “Pursuing Excellence, Striving for Perfection”.

1.2 University Vision and Mission

Vision – Xiamen University Malaysia (XMUM) aspires to become a university which
embraces cultural diversity and possesses a distinct global outlook, featuring first-class
teaching and research

Mission – The mission of XMUM is to nurture young talents, turning them into dignified and
wise citizens of the region who will contribute to the prosperity of the people and social
progress of Malaysia, China and Southeast Asia.

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2 Academic Information for Students

2.1 Duration of Study
The standard duration of study for the foundation programmes at XMUM is one year
(3 semesters). If you are on academic probation or need to repeat certain failed
courses or wish to improve your CGPA, you are allowed to extend your duration of
study for one more semester. However, if you wish to continue your studies beyond
the maximum duration of study of four semesters, you will have to make a formal
application to the Director of the School of Foundation Studies stating the reasons for
doing so. Such an application will be considered on a case by case basis.

2.2 Structure and Entry Requirements of the XMUM Foundation
Programmes

2.2.1 Foundation in Science

2.2.1.1 Overview
The XMUM Foundation in Science is a one-year programme designed
for students with an interest in pursuing a science-related higher
education. The programme enables students to embark on an
undergraduate programme of their choice in the areas of marine
science, traditional Chinese medicine, energy science, and
information and communication technology at XMUM.

2.2.1.2 Entry Requirements based on Academic Tracks

(a) Biological Science

(i) A pass in Sijil Pelajaran Malaysia (SPM) / Sijil Pelajaran
Malaysia Vokasional (SPMV) with at least a credit or
Grade C in 5 subjects including Mathematics and 2
science subjects, and a pass in Bahasa Melayu and
English or other equivalent qualifications; or

(ii) A pass in O-Level with at least a credit or Grade C in 5
subjects including Mathematics and 2 science subjects,
and a pass in English or other equivalent qualifications;
or

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(iii) A pass in Unified Examination Certificate (UEC) with at
least a Grade B in Mathematics and 2 science subjects,
and a pass in Bahasa Melayu and English or other
equivalent qualifications.

(b) Physical Science

(i) A pass in SPM / SPMV with a credit or Grade C in 5
subjects including Mathematics, Additional
Mathematics and one physical science subject, and a
pass in Bahasa Melayu and English or other equivalent
qualifications; or

(ii) A pass in O-Level with a credit or Grade C in 5 subjects
including Mathematics, Additional Mathematics and
one physical science subject, and a pass in English or
other equivalent qualifications; or

(iii) A pass in UEC with at least a Grade B in Mathematics,
Advanced Mathematics and one physical science
subject, and a pass in Bahasa Melayu and English or
other equivalent qualifications

Note: Physical science subjects are chemistry and physics

2.2.2 Foundation in Arts and Social Science

2.3.2.1 Overview
The XMUM Foundation in Arts and Social Science is a one-year
programme which is designed to offer a route for students to fulfil
their dreams of gaining a higher education qualification in the arts
and social science fields. Students have the freedom to choose an
academic track which corresponds with their intended field of
undergraduate studies at XMUM. Various academic tracks are
available and they are: business, accounting, finance, journalism and
Chinese studies.

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2.2.2.2 Entry Requirements based on Academic Tracks

(a) International Business / Accounting / Finance

(i) A pass in Sijil Pelajaran Malaysia (SPM) / Sijil Pelajaran
Malaysia Vokasional (SPMV) with at least a credit or
Grade C in 5 subjects including Mathematics and
English; or

(ii) A pass in O-Level with at least a credit or Grade C in 5
subjects including Mathematics and English; or

(iii) A pass in Unified Examination Certificate (UEC) with at
least a Grade B in 3 subjects including Mathematics
and English; or

(iv) Other equivalent qualifications recognised by the
Government of Malaysia

(b) Journalism

(i) A pass in Sijil Pelajaran Malaysia (SPM) / Sijil Pelajaran
Malaysia Vokasional (SPMV) with at least a credit or
Grade C in 5 subjects including English; or

(ii) A pass in O-Level with at least a credit or Grade C in 5
subjects including English; or

(iii) A pass in Unified Examination Certificate (UEC) with at
least a Grade B in 3 subjects including English; or

(iv) Other equivalent qualifications recognised by the
Government of Malaysia

(c) Chinese Studies

(i) A pass in Sijil Pelajaran Malaysia (SPM) / Sijil Pelajaran
Malaysia Vokasional (SPMV) with at least a credit or
Grade C in 5 subjects including Chinese, and a pass in
English; or

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(ii) A pass in Unified Examination Certificate (UEC) with at
least a Grade B in 3 subjects including Chinese, and a
pass in English; or

(iii) Other equivalent qualifications recognised by the
Government of Malaysia

2.3 Course Assessment

2.3.1 Grading System

The marks, grades and the corresponding grade points are as defined below:
Marks Range Grades Grade Point Status
85 – 100 A 4.0
Excellent
80 – 84 A- 3.7
75 – 79 B+ 3.3
70 – 74 B 3.0
Good
65 – 69 B- 2.7
60 – 64 C+ 2.3
55 – 59 C 2.0
Pass
50 – 54 D 1.0
0 – 49 F 0 Fail

The grade point average (GPA) for any one semester is calculated as follows :

Ʃ (𝑐𝑟𝑒𝑑𝑖𝑡𝑠 𝑒𝑎𝑟𝑛𝑒𝑑 𝑓𝑜𝑟 𝑒𝑎𝑐ℎ 𝑐𝑜𝑢𝑟𝑠𝑒 𝑋 𝑔𝑟𝑎𝑑𝑒 𝑝𝑜𝑖𝑛𝑡 𝑎𝑤𝑎𝑟𝑑𝑒𝑑 𝑓𝑜𝑟 𝑡ℎ𝑒 𝑐𝑜𝑢𝑟𝑠𝑒)
GPA =
𝑇ℎ𝑒 𝑡𝑜𝑡𝑎𝑙 𝑐𝑟𝑒𝑑𝑖𝑡𝑠 𝑒𝑎𝑟𝑛𝑒𝑑 𝑖𝑛 𝑎 𝑠𝑒𝑚𝑒𝑠𝑡𝑒𝑟

The cumulative grade point average (CGPA) for all the semesters starting
from the first semester is calculated as follows:

Ʃ (𝑐𝑟𝑒𝑑𝑖𝑡𝑠 𝑒𝑎𝑟𝑛𝑒𝑑 𝑓𝑜𝑟 𝑒𝑎𝑐ℎ 𝑐𝑜𝑢𝑟𝑠𝑒 𝑋 𝑔𝑟𝑎𝑑𝑒 𝑝𝑜𝑖𝑛𝑡 𝑎𝑤𝑎𝑟𝑑𝑒𝑑 𝑓𝑜𝑟 𝑡ℎ𝑒 𝑐𝑜𝑢𝑟𝑠𝑒)
CGPA =
𝑇ℎ𝑒 𝑐𝑢𝑚𝑢𝑙𝑎𝑡𝑖𝑣𝑒 𝑐𝑟𝑒𝑑𝑖𝑡𝑠 𝑒𝑎𝑟𝑛𝑒𝑑 𝑖𝑛 𝑎𝑙𝑙 𝑠𝑒𝑚𝑒𝑠𝑡𝑒𝑟𝑠

2.3.2 Weightage of Final Examination and Coursework

You shall be evaluated based on the following percentage breakdown for
final examination and coursework:

(i) Final examination shall constitute 50% of the total marks; and

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(ii) Coursework which includes quizzes, projects, laboratory reports etc.
shall constitute the remaining 50% of the total marks

2.4 Recognition for Academic Excellence

If you achieve a GPA of 3.50 or above in any semester, you will be awarded with the
Director’s Commendation for Academic Excellence. However, you will not be eligible
for such an award if your GPA is boosted to 3.50 or above as a result of repeating
certain courses.

2.5 Completion of Studies

You will be awarded with a certificate of completion of foundation studies if you
have fulfilled all of the following conditions:

(i) Attainment of a CGPA of 2.00 or above at the end of your duration of study
(ii) Completion of a minimum total of 50 credits in your programme of study
(iii) Full settlement of any outstanding fees owed to the university
(iv) Return of all loaned items including library books to the university
(v) Having successfully completed the English language classes at the end of your
studies

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3 Student Responsibilities – Rules and Regulations

3.1 Expectations of an XMUM Foundation Programme Student

3.1.1 Code of Conduct
(i) You shall not conduct yourself, whether within or outside the campus,
in any manner which is detrimental or prejudicial to the interests,
well-being or good name of the University, or any employees of the
University, or any of your peers.
(ii) You shall not violate any provision of any written law, whether within
or outside the campus.
(iii) You shall not consume any prohibited drugs and alcohol.
(iv) You shall respect other people’s rights to their own opinions and
settle any dispute peacefully.
(v) You shall devote your time and energy to the pursuit of knowledge.
(vi) You shall be accountable for your own actions.
(vii) You shall be willing to work as a team to achieve a common goal.
(viii) You shall seek assistance from the school if you encounter problems
in your studies.

3.1.2 Academic Integrity

Plagiarism
Plagiarism occurs when an entire piece or a part of work is copied or
reproduced without the consent of the original author, and can take the form
of reproduction of published or unpublished works without proper
acknowledgements, including transferring materials from one computer to
another or downloading materials from the Internet. Such dishonesty is
unacceptable and will not be tolerated, and will result in the award of a ZERO
(0) mark for the entire or part of the coursework in question. If there is more
than one guilty party as in the case of a collusion, your collusion partner(s)
will be subjected to the same penalty.

Fabrication and Falsification of Data or Results
Making up, or changing or omitting data or results intentionally is a grievous
breach of academic integrity. If you are proven to have knowingly fabricated
or falsified data or results, you will be penalised with a ZERO (0) mark for the
entire or part of the coursework in question.