Standard Letters in Architectural Practice PDF
Preview Standard Letters in Architectural Practice
BLUK148-Chappell February14,2008 19:38 Standard Letters in Architectural Practice i BLUK148-Chappell February14,2008 19:38 OtherbooksbyDavidChappell TheJCTIntermediateBuildingContracts ThirdEdition DavidChappell 9781405140492 TheJCTMinorWorksBuildingContracts2005 FourthEdition DavidChappell 9781405152716 TheJCTDesignandBuildContract2005 ThirdEdition DavidChappell 9781405159241 BuildingContractClaims FourthEdition DavidChappell,VincentPowell-SmithandJohnSims 9781405117630 Parris’sStandardFormofBuildingContract ThirdEdition DavidChappell 9780632021956 StandardLettersforBuildingContractors FourthEdition DavidChappell 9781405177894 ContractualCorrespondenceforArchitectsandProjectManagers FourthEdition DavidChappell 9781405135146 ii BLUK148-Chappell February14,2008 19:38 Standard Letters in Architectural Practice Fourth Edition David Chappell BA (Hons Arch), MA (Arch), MA (Law), PhD, RIBA Architect and Contracts Consultant David Chappell Consultancy Limited iii BLUK148-Chappell February14,2008 19:38 Thiseditionfirstpublished2008 (cid:2)C 1987,1994,2003,2008byDavidChappell BlackwellPublishingwasacquiredbyJohnWiley&SonsinFebruary2007.Blackwell’spublishing programmehasbeenmergedwithWiley’sglobalScientific,Technical,andMedicalbusinesstoform Wiley-Blackwell. Registeredoffice JohnWiley&SonsLtd,TheAtrium,SouthernGate,Chichester,WestSussex,PO198SQ, UnitedKingdom Editorialoffice 9600GarsingtonRoad,Oxford,OX42DQ,UnitedKingdom FirsteditionpublishedbyTheArchitecturalPress1987 SecondeditionpublishedbyBlackwellScientificPublications1994 ThirdeditionpublishedbyBlackwellScience2003 FourtheditionpublishedbyBlackwellPublishingLtd2008 Fordetailsofourglobaleditorialoffices,forcustomerservicesandforinformationabouthowto applyforpermissiontoreusethecopyrightmaterialinthisbookpleaseseeourwebsiteat www.wiley.com/wiley-blackwell. Therightoftheauthortobeidentifiedastheauthorofthisworkhasbeenassertedinaccordancewith theCopyright,DesignsandPatentsAct1988. Allrightsreserved.Nopartofthispublicationmaybereproduced,storedinaretrievalsystem,or transmitted,inanyformorbyanymeans,electronic,mechanical,photocopying,recordingor otherwise,exceptaspermittedbytheUKCopyright,DesignsandPatentsAct1988,withouttheprior permissionofthepublisher. Wileyalsopublishesitsbooksinavarietyofelectronicformats.Somecontentthatappearsinprint maynotbeavailableinelectronicbooks. Designationsusedbycompaniestodistinguishtheirproductsareoftenclaimedastrademarks.All brandnamesandproductnamesusedinthisbookaretradenames,servicemarks,trademarksor registeredtrademarksoftheirrespectiveowners.Thepublisherisnotassociatedwithanyproductor vendormentionedinthisbook.Thispublicationisdesignedtoprovideaccurateandauthoritative informationinregardtothesubjectmattercovered.Itissoldontheunderstandingthatthepublisher isnotengagedinrenderingprofession alservices.Ifprofessionaladviceorotherexpertassistanceis required,theservicesofacompetentprofessionalshouldbesought. LibraryofCongressCataloging-in-PublicationData Chappell,David. Standardlettersinarchitecturalpractice/DavidChappell.–4thed. p. cm. Includesbibliographicalreferencesandindex. ISBN-13:978-1-4051-7965-2(hardback:alk.paper) ISBN-10:1-4051-7965-1(hardback:alk.paper) 1.Architecturalfirms–GreatBritain–Recordsandcorrespondence–Forms. 2.Formletters. I.Title. NA2584.C532008 (cid:3) 651.75202472–dc22 2007040605 AcataloguerecordforthisbookisavailablefromtheBritishLibrary. Setin10/13PalatinobyAptaraInc.,NewDelhi,India PrintedinSingaporebyC.O.S.PrintersPteLtd 12008 iv BLUK148-Chappell February14,2008 19:38 Contents PrefacetoFourthEdition xv Introduction xvii 1 Appraisal 1 Letters 1 Toclient,ifaskedtotenderonfees 3 2 Toprospectiveclient,offeringservices 4 3 Toclient,regardingthefirstvisit 5 4 Toclient,settingouttermsofappointmentSFA/99or S-Con-07-A 6 5 Toclient,settingouttermsofappointmentCE/99or S-Con-07-A(a) 7 6 Toclient,settingouttermsofappointmentCE/99or S-Con-07-A(b) 9 7 Toclient,settingouttermsofappointmentSW/99or C-Con-07-A(a) 12 8 Toclient,settingouttermsofappointmentSW/99or C-Con-07-A(b) 15 9 Toclient,requestingpaymentinadvance 19 10 Toclient,regardingotherarchitectsengagedonthework 20 11 Tootherarchite ct,regardingformerengagement 21 12 Toclient,ifformerarchitectnotifiessomeproblem 22 13 Toclient,ifformerarchitectstatesthattheclientdoesnot haveacopyrightlicence 23 14 Toclientwhoclaimstohaveacopyrightlicence 24 15 Toclient,ifarchitectaskedtosignawarrantynotpreviously mentioned 25 16 Toclient,ifarchitectaskedtosignawarrantyonlyagreedin principle 26 17 Toclient,ifaskedtoprovideacertificateofsatisfactionnot previouslymentioned 27 18 Toclient,ifaconflictofinterestarises 28 19 Toclient,regardingtheCDMRegulationduties 29 20 Toclient,regardingsitesurvey 30 21 Toclient,beforecarryingoutasitesurvey 31 22 Toclient,ifrequestedtohelpinboundarynegotiations 32 BLUK148-Chappell February14,2008 19:38 vi Contents 23 Toclient,ifproblemencounteredduringsurvey 33 24 Togeotechnicalspecialists,enquiringaboutsoilsurvey 34 25 ToCoalAuthority,requestingpreliminaryinformation 35 26 Totelephoneserviceprovider,requestingpreliminaryinformation 36 27 Toelectricitysupplier,requestingpreliminaryinformation 37 28 Togassupplier,requestingpreliminaryinformation 38 29 Towatersupplier,requestingpreliminaryinformation 39 30 Todrainageauthority,requestingpreliminaryinformation 40 31 Tohighwayauthority,requestingpreliminaryinformation 41 32 ToNationalPower,requestingpreliminaryinformation 42 33 Tomobiletelephonecompanies,requestingpreliminary information 43 34 Tocabletelevision,requestingpreliminaryinformation 44 35 Toclient,seekinginformation 45 36 Toclient,enclosingthefeasibilityreport 46 2 DesignBrief 47 Letters 37 Toclient,regardingearlyappointmentofconsultants 48 38 Toclientwhoqueriesearlyappointmentofconsultants 49 39 Toclient,enclosingdraftforappointmentofconsultants 50 40 Clienttoconsultant[draftpreparedbyarchitect] 51 41 Toclient,ifconsultants’agreementsarecomplex 52 42 Toclientwhowishesarchitecttoappointconsultants 53 43 Toclient,ifarchitectistoappointconsultants(a) 54 44 Toclient,ifarchitectistoappointconsultants(b) 55 45 Toclient,ifarchitectwishestoappointconsultants(a) 56 46 Toclient,ifarchitectwishestoappointconsultants(b) 57 47 Toconsultant,seekingindemnity 58 48 Toclient,ifconsultanc yservicestobeprovidedbythearchitect 59 49 Toclient,suggestingtheuseofasupplierorsub-contractor inadesigncapacity 60 50 Toclient,regardinglistsoffirmstodesignandsupply/execute 61 51 Toclient,regardinglistsoffirmstosupply 62 52 Toclient,ifarelativelynewmaterialorprocessisproposed 63 53 Tomembersofthedesignteam,arrangingmeeting 64 54 Toclient,regardingfeesforplanningapplications 65 55 Toplanningauthority,requestingoutlineapproval 66 56 Toclientwhoconsidersthatdrawingworkshouldproceed beforenecessaryapprovalsobtained 67 57 Toplanningauthority,requestingrenewaloftemporary permission 68 58 Toclient,enclosingfeeaccount 69 59 Toclient,iffeesarelate:firstreminder 70 60 Toclient,iffeesarelate:secondreminder 71 BLUK148-Chappell February14,2008 19:38 Contents vii 61 Toclient,iffeesarelate:thirdreminder 72 62 Toclient,iffeeslate:legalactionthreatened 73 3 Concept 74 Letters 63 Toclient,ifamenitysocietywriteswithobjections 75 64 Toamenitysociety,iftheywritewithobjections 76 65 Toclient,regardingformofcontracttobeused(a) 77 66 Toclient,regardingformofcontracttobeused(b) 79 67 Toclient,regardingformofcontracttobeused(c) 81 68 Toclient,regardingformofcontracttobeused(d) 83 69 Toclient,regardingformofcontracttobeused(e) 84 70 Toclient,regardingformofcontracttobeused(f) 86 71 Toclient,regardingformofcontracttobeused(g) 88 72 Toclient,regardingthecontentoftheEmployer’sRequirements 90 73 Toclient,enclosingconceptdesignreport 92 4 DesignDevelopment 93 Letters 74 Tomanufacturer,askingfortechnicalliterature 94 75 Tomanufacturer,askingrepresentativetovisitforgeneralpurposes 95 76 Tomanufacturer,askingrepresentativetovisitforspecialpurposes 96 77 Tomanufacturer,askingforletter 97 78 Tolocalauthorityenvironmentalservicesdepartment, enclosingsketchplans 98 79 Tofirepreventionofficer,enclosingsketchplans 99 80 Totelephoneserviceprovider,enclosingsketchlayout 100 81 Toelectricitysupplier,enclosingsketchlayout 101 82 Togassupplier,enclosingsketchlayout 102 83 Towatersuppli er,enclosingsketchlayout 103 84 Tohighwayauthority,enclosingsketchlayout 104 85 Toenvironmentalhealthauthority,regardingCleanAirActs 105 86 Toclient,advisingthatadditionalrequirementswillcause thecosttoriseabovebudget 106 87 Toclient,enclosingfinaldraftofEmployer’sRequirements 107 88 Toclient,enclosingtheschemedesignreport 108 89 Toclient,regardingmodificationofthebrief 109 90 Toclientwhocannotunderstandwhyredesigningcostsextrafees 110 91 Toclient,confirminginstructiontodoextrawork 111 5 TechnicalDesign 112 Letters 92 Toclient,regardingpromptnessofdecisions 113 93 Toclient,regardingmodificationstosize,shape,locationorcost 114 BLUK148-Chappell February14,2008 19:38 viii Contents 6 ProductionInformation 115 Letters 94 Toclient,requestingfeesforBuildingRegulationsapplication 116 95 Toclient,requestingfeesforPlanningandBuilding Regulationsapplication 117 96 Toplanningauthority,requestingapprovalofreservedmatters 118 97 Toplanningauthority,applyingforfullplanningapproval 119 98 Toplanningauthority,applyingforfullplanningpermission andBuildingRegulationsapproval 120 99 Tolocalauthority,requestingBuildingRegulationsApproval 121 100 ToHMInspectorate(HealthandSafetyExecutive),applying forfirecertificate 122 101 Toclient,regardingmaincontractortenderlist 123 102 Toclient,regardingmaincontractortenderlistiftwostage tenderingistobeused 124 103 Toclient,confirmingtenderdetails 125 104 Todonor,returninggift 126 105 Toprospectivenamedsub-contractor/person,enquiringif willingtosubmitatender 127 106 Toprospectivecontractor,enclosingquestionnaire 129 107 Toreferee,regardingsuitabilityofcontractor 130 108 Tocontractor,enquiringifcontractoriswillingtosubmitatender 131 109 Tounsuccessfulsub-contractorsandsuppliers 133 110 Toclient,confirmingtheamountofliquidateddamages 134 7 TenderDocumentation 135 Letters 111 Toclient,ifclerkofworksrequired 136 112 Toallcontractorsontenderlist,ifdatedelayed 137 8 TenderAction 138 Letters 113 Toclient,regardingletterofintenttonamedsub-contractors andsuppliers 139 114 Tonamedsub-contractororsupplier:letterofintent 140 115 Tocontractor,invitingittotenderifbillsofquantitiesincluded 141 116 Tocontractor,invitingittotenderifbillsofquantitiesnotincluded 143 117 Tocontractor,invitingittotender 145 118 Toclientandquantitysurveyor,enclosingcopyofinvitation totender 147 119 Toallcontractors,regardingquestionsduringthetenderperiod 148 120 Toclient,regardingopeningoftenders 149 121 Tocontractorwhosubmitsaqualifiedtender 150 122 Tocontractorwhosubmitsaqualifiedtenderifinsufficient complianttendersreceived 151 BLUK148-Chappell February14,2008 19:38 Contents ix 123 Tocontractorswhosubmitthesecondandthirdlowesttenders 152 124 Tocontractorsnotamongthethreelowesttenderers 153 125 Tocontractorswhosubmitthesecondandthirdlowest tendersifanothertenderaccepted 154 126 Tocontractorwhosubmitsthelowesttender,butwitherrors tobedealtwithwhenoverallpriceisdominant 155 127 Tocontractorwhosubmitslowesttender,butwitherrorsto bedealtwithwherepriceddocumentisdominant 156 128 Tocontractor,acceptingtendersubjecttoformaldocuments 157 129 Tocontractor,acceptingtenderandformingcontractimmediately 158 130 Toconsultants,regardingsuccessfultenderer 159 131 Tounsuccessfultenderers 160 9 Mobilisation 161 Letters 132 Tocontractor,enclosingthecontractdocuments 162 133 Toclient,enclosingthecontractdocuments 164 134 Tocontractor,returningonecopyofthecontractdocuments 165 135 Toclient,regardingletterofintenttocontractor 166 136 Tocontractor:letterofintent 167 137 Tocontractor,regardinginsurance 168 138 Tocontractor,regardinginsurance 169 139 Tocontractor,regardinginsurance 170 140 Toclient,regardinginsurance(a) 171 141 Toclient,regardinginsurance(b) 172 142 Toclient,regardinginsurance(c) 173 143 Tocontractor,regardinginsurancepolicies 174 144 Tocontractor,requestingevidenceofinsurance 175 145 Tocontractor,regardingperformancebond 176 146 Tocontractor,re gardingadvancepaymentbond 177 147 Tocontractor,regardingoff-sitematerialsbond 178 148 Toclient,atthebeginningofthebuildingcontract 179 149 Toclerkofworks,onappointment 181 150 Tocontractor,notingtheauthorityoftheclerkofworks 183 151 Tocontractor,regardingextensionofauthorityoftheclerk ofworks 185 152 Tocontractor,namingauthorisedrepresentatives 186 153 Tocontractor,regardingtheissueofinstructions 187 154 Tocontractor,regardingsub-letting 188 155 Tocontractor,regardingsub-letting 189 156 Tocontractor,ifarchitectisemployeeoftheemployer 190 10 ConstructiontoPracticalCompletion 191 Letters 157 Tocontractor,ifitfailstomaintaininsurancecover(a) 192 BLUK148-Chappell February14,2008 19:38 x Contents 158 Tocontractor,ifitfailstomaintaininsurancecover(b) 193 159 Tocontractor,ifitfailstomaintaininsurancecover(c) 194 160 Tocontractor,ifitfailstomaintaininsurancecover(d) 195 161 Toclient,ifcontractorfailstomaintaininsurancecover(a) 196 162 Toclient,ifcontractorfailstomaintaininsurancecover(b) 197 163 Toclient,ifcontractorfailstomaintaininsurancecover(c) 198 164 Toclient,ifcontractorfailstomaintaininsurancecover(d) 199 165 Tocontractor,confirmingpossessionofthesite 200 166 Draftletterfromemployertocontractor,deferring possessionofthesite 201 167 Tocontractor,whowronglyasksthearchitecttoinstruct integrationofCDPdesign 202 168 Tocontractor,ifarchitectfindsdiscrepancywithinthe Employer’sRequirements 203 169 Tocontractor,ifarchitectfindsadiscrepancywithinthe Contractor’sProposals 204 170 Tocontractor,ifarchitectfindsaninconsistencyinCDPdocuments 205 171 Tocontractor,requestingconsenttotheadditionofpersons tothelistunderclause3.8 206 172 Tocontractor,ifitsub-letswithoutarchitect’sconsent(a) 207 173 Tocontractor,ifitsub-letswithoutarchitect’sconsentand notinaccordancewithclauses3.6or3.7(b) 208 174 Tocontractor,regardingemployer’slicensees(a) 209 175 Tocontractor,regardingemployer’slicensees(b) 210 176 Tocontractor,regardingemployer’slicensees(c) 211 177 Toclient,enclosingreportonprogress 212 178 Topersonsaffected,enclosingextractofminutes 213 179 Tooriginatorofminutes,ifarchitectdisagreeswithcontents 214 180 Toclient,ifdisagreeingwithformerarchitect’sdecisions 215 181 Tocontractorclient,if disagreeingwithformerarchitect’sdecisions 216 182 Tocontractorclient,ifarchitect’sdrawingsrejected 217 183 Tocontractorclient,ifinstructionsreceivedwhichare contrarytotheEmployer’sRequirements 218 184 Toemployerwhoisseekingadvice,ifarchitectengagedby contractorclient 219 185 Tocontractor,onreceiptofmasterprogramme 221 186 Tocontractor,onreceiptofmasterprogrammeifrequiredto approveit 222 187 Tocontractor,ifarchitectaskedtochecksettingout 223 188 Tocontractor,confirmedacceptanceunderschedule2 224 189 ToQS,iffailingtorespondtocontractor’svaluationwhere thereisdisagreement 225 190 Tocontractor,ifseekingpaymentforoff-sitematerialsand thereisnoemployer’slist 226 191 Tocontractor,whohassubmitteddrawings(a) 227
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