Section I: General System - Department of Management Services

368 Pages·2010·16.21 MB·English

Section I: General System
411 Information………………………………………………………………………..………..411 0 - 0
Creating Funding Information…………………………………………………….……………CFI 0 - 0
Creating and Linking Charge Objects..……………………………..………………….…...CCO 0 - 0
Creating HR Organization Units……………………………………………………………..CHO 0 - 0
Data Warehouse Reports Module….……………………………………………………..DWRM 0 - 0
General Leave Changes………………………………………………………………….…..GLC 0 - 0
Home Page……..…..…….…………………………………………………….……….…….…HP 0 - 0
Internet Browsers………….…………………………………………………….……….….……IB 1 - 1
Key Service Dates……………………………………………………………………….….…KSD 0 - 0
Leave Balance Adjustment.……….…………………………………………………….….…LBA 0 - 0
Leave Balance Transfer……….…………………………………………………..…….…….LBT 0 - 0
Leave Payout Screen……….……………………………………………………..…….….…LPS 0 - 0
Login Screen…….…………….……………………………………………………..…….……LIS 0 - 0
Management Reports Module……….………………………………………………….…..MRM 0 - 0
PAR Appointment……...………………………………………….…………………..………...PA 0 - 0
PAR Employee Actions…………..………………………………….…………….………….PEA 0 - 0
PAR Interceptor…………………………………………………………………….…………..…PI 0 - 0
PAR Pay Changes……………………………………………………………….…………....PPC 0 - 0
PAR Search Process……….………………………………………………………………....PSP 0 - 0
PAR Termination……....…………………………………………………………………….…..PT 0 - 0
Password Requirements………………………………………………………………………..PS 1 - 2
Table of Contents
Section I: General System
411 Information – Employee ................................................................................ 411 - EMP 1 - 2
411 Information – Human Resources ..................................................................... 411 - HR 1 - 3
Home Page ...................................................................................................................... HP 1 - 2
Internet Browsers .............................................................................................................. IB 1 - 3
Log In Page .................................................................................................................... LIP 1 - 2
Password Requirements .................................................................................................. PR 1 - 3
Privacy Indicators – Employee ............................................................................... PI - EMP 1 - 4
Privacy Indicators – Human Resources .................................................................... PI - HR 1 - 8
Salary and Employment Verifications .............................................................................SEV 1 - 2
Security Role Code Definitions .................................................................................. SRCD 1 - 15
Security Role Code / Org Code Range Allowance ..................................................... SRCS 1 – 3
Section II: Benefits
Benefits Eligibility Key Information .............................................................................. BEKI 0 – 0
Health Insurance Tax Forms ......................................................................................... HIFT 1 - 3
Section III: Human Resource Administration
Appointment Status Details .......................................................................................... ASD 1 - 5
Drug Screening Record ................................................................................................. DSR 0 - 0
Key Service Dates ........................................................................................................ KSD 1 - 7
Personnel Action Request (PAR) Appointments ............................................................... PA 0 - 0
PAR Employee Actions ..................................................................................................PEA 0 - 0
PAR Intercept Process .................................................................................................... PIP 0 - 0
PAR Pay Changes ........................................................................................................ PPC 0 - 0
PAR Separations ............................................................................................................. PS 0 - 0

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PAR Search Process .................................................................................................... PSP 0 – 0
Section IV: Leave & Attendance
Alternate Time Entry – Non Payable OPS Hours .......................................................... ATE 1 – 2
Creating and Linking Charge Objects .......................................................................... CLCO 1 - 6
End-Dating Charge Objects ...................................................................................... EDCO 1 – 2
General Leave Processing ............................................................................................ GLP 1 – 3
Leave Balance Adjustments .......................................................................................... LBA 1 – 3
Leave Balance Overview ............................................................................................. LBO 1 – 4
Leave Balance Transfer ................................................................................................ LBT 1 – 4
Special Comp Updates After the Grace Period Has Ended ................................... SCUAGP 1 – 2
Timesheet Approval, Rejection Process ..................................................................... TARP 0 – 0
Timesheet “Unapprove” Process ................................................................................ TSUP 0 – 0
Time Evaluation Process .............................................................................................. TEP 1 – 4
Section V: Organization Management
Agency Reorganization Process .................................................................................. ARP 1 - 7
Creating Budget Entity (BE) ......................................................................................... CBE 1 - 2
Creating FLAIR Account Code .................................................................................... CFAC 1 - 2
Creating HR Organization Units .................................................................................... CHO 0 - 0
Creating or Modifying FLAIR Org Code ...................................................................... CFOC 1 - 1
Creating State Program Component (SPC) ................................................................ CSPC 1 - 2
Position – Work Mailing and Location Address............................................................ PWA 1 - 11
Section VI: Payroll
Double Deductions for Benefits .................................................................................... DDB 1 – 3
Leave Payout Process .................................................................................................. LPP 1 – 9

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Section VII: Performance & Talent Management
Initiating a Corrective Action Plan................................................................................. ICAP 1 – 6
Opening a Requisition with an Assessment ................................................................. ORA 1 – 8
Section VIII: Reports
Reports Summary Matrix ........................................................................................... RSM 1 – 20
Benefits Reports
Agency Dependent Certification Monitoring ............................................................... ADCM 1 - 5
Agency Open Enrollment Elections Completed ........................................................ AOEEC 1 - 5
Benefits Cancellation ....................................................................................................... BC 1 - 4
Benefits Changes .......................................................................................................... BCH 1 - 4
Benefits Early Effective Date ....................................................................................... BEED 1 - 3
Benefits Eligibility ......................................................................................................... OBE 1 - 4
Benefits Underpayment/Overpayment ......................................................................... BUO 1 – 4
OPS Leave of Absence…..…….…….…………………… ....... ………………………….…OLAR 1 - 4
OPS Employee ............................................................................................................ OER 1 - 4
Measurement Period ....................................................................................................... MP 1 - 5
New Hire Monitoring......................................................................................................NHM 1 - 5
Payroll Deductions Retro Posting ............................................................................. PDRPR 1 - 5
Premium History .............................................................................................................. PH 1 - 4
Budget Reports
Agency Leave Liability ................................................................................................... ALL 0 - 0
Agency Leave Liability by Funding ID .......................................................................... ALLF 0 - 0
Agency Leave Liability by Leave Type ......................................................................... ALLL 0 - 0
Average Salary by Pay Grade ..................................................................................... ASPG 1 - 5

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Average Salary by Class Code ................................................................................... ASCC 1 - 6
Budgeted Positions .......................................................................................................... BP 1 - 5
LAS/PBS Budget ............................................................................................................ LPB 1 - 6
LAS/PBS Budget Entity/FLAIR Org Level ..................................................................... LPBE 1 - 6
Rate Report .................................................................................................................... RR 1 - 5
Human Resource Administration Reports
Active Facilities ............................................................................................................... AF 1 – 3
Agency Address Verification Monitoring ....................................................................... AVM 1 – 4
Appointment Status Expiration ...................................................................................... ASE 1 – 3
EEO Utilization – ALM ........................................................................................... EU - ALM 1 - 4
EEO Workforce ............................................................................................................... EW 0 - 0
Employee Roster ............................................................................................................. ER 1 - 6
Employee Transaction .................................................................................................... ET 1 – 5
Employee Transaction Condensed ............................................................................... ETC 1 – 5
Groups (Requisition/Timekeeper).................................................................................... GR 0 - 0
Licensure Expiration ........................................................................................................ LE 1 - 4
New Hires ....................................................................................................................... NH 1 - 4
OPS FYTD ....................................................................................................................... OF 1 - 4
Overlap and Shared Positions ....................................................................................... OSP 1 - 5
PAR Audit .................................................................................................................... PAR 1 - 4
PAR Liaison ..................................................................................................................... PL 0 - 0
Position FTE Totals by Pay Plan .................................................................................. PFTP 1 - 3
Position to Facility Relationship ................................................................................... PTFR 1 - 3
Separated Employees ...................................................................................................... SE 1 - 4
Service Awards ................................................................................................................ SA 1 - 4

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Turnover .......................................................................................................................... TO 1 - 7
Vacancy ........................................................................................................................... VA 1 - 5
Leave and Attendance Reports
FMLA/FSWP Tracking .................................................................................................. FFT 0 – 0
Leave Audit .................................................................................................................... LA 1 – 4
Leave Balance ................................................................................................................ LB 1 – 4
Leave Summary .............................................................................................................. LS 1 – 4
Missing Timesheet .......................................................................................................... MT 1 – 4
Special Compensatory Leave Audit ............................................................................ SCLA 1 – 4
Timesheet Audit ............................................................................................................ TSA 0 – 0
Timesheet Information ................................................................................................... TSI 0 – 0
Timesheet Interface Error .............................................................................................TIER 1 - 4
Timesheet Summary ..................................................................................................... TSS 0 – 0
Payroll Reports
File 1 Payment History ................................................................................................ F1PH 0 – 0
Leave Without Pay ....................................................................................................... LWP 0 – 0
Miscellaneous Deductions ............................................................................................. MD 1 – 3
Pay Additive Monitoring ............................................................................................... PAM 0 – 0
Payments Not Sent to BOSP ..................................................................................... PNSB 1 – 4
Payroll Changes ........................................................................................................... PRC 0 – 0
Payroll Overpayment.................................................................................................... PRO 0 – 0
Potential Overtime .......................................................................................................... PO 0 – 0
Retroactive Payments Sent to BOSP ......................................................................... RPSB 1 – 4
Performance & Talent Management Reports

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Performance & Talent Management ........................................................................... PTMR 1 - 6
Training Reports
Training Library .............................................................................................................. TRL 1 - 2
Training Summary ..........................................................................................................TRS 0 - 0
Training Transcript ......................................................................................................... TRT 0 - 0

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Section I:
General System
411 Online Telephone Directory - Employee
Overview The 411 Online Telephone Directory is a resource for state employee work
contact information: http://411.myflorida.com/apps/411/tel411.public_411. Work
contact information from the People First system updates the 411 Directory
database nightly.
Authorization All employees have the ability to verify that their work contact information is
correct in the People First system.
Process Steps To verify your work email address is correct in People First:
Step 1: Log in to the People First system with your User ID and Password, then
select Employee Information > Work Information > Work Contact
Information.
Step 2: Verify that your work email address is correct in People First. If not,
contact your manager.
411 - EMP - 1
Last Updated on January 8, 2014
411 Online Telephone Directory - Employee
To verify your 411 phone number is correct in People First:
Step 1: Log in to the People First system with your User ID and Password, then
select Employee Information > Work Information > Work Contact
Information.
Step 2: Verify that your 411 phone and 411 phone extension is correct. If not,
contact your human resource office.
411 - EMP 2
Last Updated on January 8, 2014