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l-'V « 0 1620 3674635 0 School Based Student Records Package f. valuation Report EducationalinformationExchange May W91 /Jibcrta EDUCATION Digitized by the Internet Archive in 2017 with funding from University of Alberta Libraries https://archive.org/details/schoolbasedstude1 991 albe School Based Student Records Package Evaluation Report Educational Information Exchange Alberta Education May 1991 Copyright©1991, theCrowninRightofAlberta, as representedby theMinister ofEducation,Alberta Education, 11160JasperAvenue,Edmonton, Alberta, T5K 0L2. Permission is herebygivenbythe copyrightowner for any person toreproduce this reportor any partthereofon a non-profitbasis. Inquiries aboutthispublicationshouldbe directed to BlairWest, Educational Information Exchange, AlbertaEducation, 11160Jasper Avenue, Edmonton, Alberta, Canada, T5K 0L2. Telephone: (403) 427-9655. usiverSitylibrary UNIVERSITYOFALBERTA NOTE: Itshouldbenoted that the views andrecommendations expressed in thisreport arethoseofthe WorkingCommitteefor theEvaluation ofSchool Based Student Records SoftwarePackages . Schools and schooljurisdictions considering theimplementation ofanyofthe products evaluatedbythe working committee should notethatstudentrecords softwareis frequentlyenhanced. As such, thereviews presented in thefindings section ofthis reportmaynotnecessarily applyto newerversions ofsoftware released after thesubmission deadlineestablishedby theworking committee. Schoolsinterestedin automating their studentrecords areencouraged to obtain the Guide to Student RecordsAutomation fromtheEducational Information Exchange. in Acknowledgments Alberta Education acknowledges, with appreciation, thevaluable contributions of theexternal members ofthe WorkingCommitteefor theEvaluation ofSchool Based Student Records SoftwarePackages. Thereweremanyotherpeoplewho contributed to this initiativeand whohave helped makeita success. Sincerethanks is extended tothem all. IV Table of Contents 1. Introduction 1 2. First Steps 3 RequestforInformation 3 WorkingCommittee 3 StrategyDevelopment 5 3. Software Evaluation Process 7 Stage1 -ShortSoftwareDemonstrations 7 Stage2-Half-DaySoftwareDemonstrations 8 Stage3-VisitstoSchoolSites 10 Stage4-InvitationtoOffer 12 Stage5-NegotiationsandRecommendations 14 4. Findings 16 RecommendedStudentRecordsSoftware 17 TheSchoolAdministratorSeries(TrevlacComputerServicesLtd.) 17 TheSchoolSystemFamily(CBT/ColumbiaComputerServices) 18 AlternativeStudentRecordsSoftware 20 MacSchool(ChancerySoftwareLtd.) 20 SchoolAdministrationSystem(MaplewoodComputingLtd.) 21 StudentInformationRecordsSystem(ManagementInformationGroup) 22 AlternativeStudentRecordsSoftwareforJurisdictionImplementation 24 POISEStudentInformationSystem (CampusAmerica) 24 StudentInformationSystem(StrathconaCounty) 25 StudentRecordSystem(CalgaryBoardofEducation) 27 5. Conclusion 29 Appendices Appendix 1 a.1 ASTAResolution Appendix 2 a.5 RequestforInformation Appendix 3 A.9 FormationofWorkingCommittee Appendix 4 a.15 AnnouncementofJurisdictionsParticipatinginWorkingCommittee Appendix 5 a.19 RequirementsforShortSoftwareDemonstrations Appendix 6 a.25 VendorsParticipatinginShortSoftwareDemonstrations Appendix 7 A.29 RequirementsforHalf-DayDemonstrations Appendix 8 A.33 FunctionalCriteria Appendix 9 a.53 AnnouncementofSchoolBasedStudentRecordsSoftwareRecommendation vn