SAP Campbell Time & Attendance™ - Communicate Virtually Anything

269 Pages·2007·3.39 MB·English

SAP Campbell Time
& Attendance™

Version 6.1.6

User’s Guide
Copyright© 2007 by SAP AG. All rights reserved.
This is the SAP Campbell Time & Attendance User’s Guide. SAP AG furnishes this document and the
software it describes, SAP Campbell Time & Attendance™ version 6.1.6, under license. Use or copying of any
portion of this material must be in accordance with the license.
Except as permitted by the license, reproduction, storage in a retrieval system, or transmission in any form
without the expressed, prior written permission of SAP AG is prohibited. SAP AG provides the information in
this document for informational use only. It is subject to change without notice. SAP AG assumes no
responsibility or liability for inaccuracies, errors or omissions in this document.
SAP, R/3, StaffWorks, Time & Attendance, Parameter Manager and Business Warehouse are trademarks or
registered trademarks of SAP AG. Microsoft, Windows, Windows NT, Windows XP, Internet Explorer,
Microsoft Transaction Server, and Internet Information Server are registered trademarks and SQL Server is a
trademark of Microsoft Corporation.

Document Number: TAWUG0405
1
Contents and Figures

Contents
1 Welcome to SAP Campbell Time & Attendance 1
What is SAP Campbell Time & Attendance?........................................................2
How Will SAP Campbell Time & Attendance Benefit My Organization?...............3
How Does SAP Campbell Time & Attendance Fit Within My Processing
Environment?.......................................................................................................5
What Are the SAP Campbell Time & Attendance Key Features?.........................7
About This Guide..................................................................................................8
How This Guide is Organized...............................................................................8
Before You Begin.................................................................................................9
Typographical Conventions..................................................................................9
Menu Selection Instructions..................................................................................9
Procedures...........................................................................................................9
Notes....................................................................................................................9
Sample Screens.................................................................................................10
2 The Basics 11
Running SAP Campbell Time & Attendance ......................................................12
Logging In...........................................................................................................13
The SAP Campbell Time & Attendance Main Window.......................................15
Time & Attendance Processing Overview ..........................................................17
Help....................................................................................................................18
SAP Campbell Time & Attendance User’s Guide

Tool Tip Help.......................................................................................................18
On Line Help.......................................................................................................19
3 Up and Running 21
The Menu Bar.....................................................................................................22
File Menu............................................................................................................24
Edit Menu............................................................................................................27
View Menu..........................................................................................................29
Find Menu...........................................................................................................31
Filter Menu..........................................................................................................33
Options Menu......................................................................................................34
Help Menu...........................................................................................................35
Data Toolbar.......................................................................................................36
Employee Information Area.................................................................................37
Selecting Employees using the Data Buttons......................................................38
Selecting Employees using the Find Menu.........................................................39
Selecting Employees using the Employee Name Dropdown Arrow....................40
Punch Attributes Area.........................................................................................41
Operations Toolbar .............................................................................................42
Punch/Schedule Area .........................................................................................44
Totals Area..........................................................................................................46
Display Preliminary / Updated Totals..................................................................48
Importing Employee Information from StaffWorks...............................................50
SAP Campbell Time & Attendance Auto Save and Log Off................................53
Activity Definition.................................................................................................53
Configuring Auto Save and Log Off.....................................................................53
4 Working with Security 55
Logging In...........................................................................................................56
Adding Users.......................................................................................................57
Security and the Audit Trail.................................................................................62
Security and Clocks ............................................................................................63

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Contents and Figures

5 Working with Punches 65
Punch Overview.................................................................................................66
Punching In and Out...........................................................................................67
Punch Types.......................................................................................................68
Punch Icons........................................................................................................69
Job Codes..........................................................................................................70
Changing Punch Types......................................................................................71
Editing Punches..................................................................................................73
Inserting Punches...............................................................................................74
An Example of Inserting a Punch.......................................................................75
Deleting Punches...............................................................................................77
Employee Status................................................................................................78
Changing Employee ID or Social Security Numbers..........................................80
6 Processing Exceptions 81
Punches and Exception Processing...................................................................82
Introduction to Exceptions..................................................................................83
Tools for Working with Exceptions......................................................................84
Defining Exceptions............................................................................................85
Viewing Employees with Exceptions ..................................................................86
Reviewing and Correcting Exceptions................................................................89
Changing Punch Information..............................................................................90
Approving Exceptions.........................................................................................91
Deleting Exception Approvals.............................................................................93
7 Working with Filters 95
Filter Menu Selections........................................................................................96
Choosing Filters..................................................................................................98
Filter Mode........................................................................................................103
Reapplying Filters in Filter Mode......................................................................104
Using the Employees / Employee Groups Filter...............................................105

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SAP Campbell Time & Attendance User’s Guide

Selecting Employees by Name.........................................................................105
Selecting Employees by Employee Group........................................................106
Selecting Employees with no Employee Group.................................................107
Selecting Employees by Primary Job or Department........................................108
Selecting Employees with no Primary Job........................................................110
Using the Bins Filter..........................................................................................111
Filtering Bins by Employee Groups...................................................................111
Filtering Bins by Primary Job.............................................................................112
Filtering Bins Example – Filtering Overtime......................................................114
Filtering based on Worked Jobs........................................................................116
Filtering Job Worked by Primary Job ................................................................117
An Example of Filtering Worked Jobs...............................................................119
Filtering Exceptions...........................................................................................122
Filters and Payroll Processing...........................................................................124
Removing a Filter..............................................................................................125
Reapplying a Filter............................................................................................126
Using Filters - An Example (Exceptions Stopping Payroll)................................127
Creating Reports in Filter Mode........................................................................132
8 Adding and Reviewing Benefits and Adjustments 133
Benefits and Adjustments Overview..................................................................134
Adding a Benefit or Adjustment.........................................................................135
Modifying or Deleting Benefits or Adjustments..................................................141
Daily and Weekly Limits....................................................................................143
Benefits Accrual Validation................................................................................145
Warning....................................................................................................................145
Blocked.....................................................................................................................146
9 Payroll Processing 149
Running Payroll Processing..............................................................................150
Payroll Processing using SAP Payroll and SAP Time Management.......................154
Payroll Processing Errors..................................................................................155
Payroll Mode.....................................................................................................156

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Contents and Figures

Clearing Exceptions in Payroll Mode................................................................158
Canceling Payroll Processing...........................................................................160
10 Viewing and Printing Reports 163
SAP Campbell Time & Attendance Standard Reports......................................164
Running Reports...............................................................................................165
Viewing Reports...............................................................................................168
The Processing Bar...................................................................................................169
Printing Reports................................................................................................171
11 Communicating with Clocks 173
What are Clock Communications?...................................................................174
Managing Clock Communications....................................................................175
Upload Punches...............................................................................................178
Calibrate Clock.................................................................................................179
Download Schedules........................................................................................180
Download Employees.......................................................................................181
Download Settings............................................................................................181
Download Program-DLP...................................................................................182
12 Using SAP Campbell Time Tracker 183
The Basics........................................................................................................184
Punching In.......................................................................................................185
Punching In Using SAP Campbell Time Tracker..............................................186
The SAP Campbell Time Tracker Display........................................................189
Types of Punches.............................................................................................190
Punching Out....................................................................................................191
Unrecognized Employees.................................................................................192
Adding an Unrecognized Employee to SAP Campbell Time Tracker...............193
13 Using iTime Clock 197

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SAP Campbell Time & Attendance User’s Guide

The Basics........................................................................................................198
Types of Punches .............................................................................................199
Punching with iTime Clock................................................................................201
Unrecognized Employees.................................................................................205
Adding an Unrecognized Employee to iTime Clock ..........................................205
Viewing Punches and Schedules......................................................................207
Viewing Punches...............................................................................................207
Viewing Schedules............................................................................................207
Considerations in the Punches and Schedules Views ......................................208
Error Conditions................................................................................................209
Punch Restrictions............................................................................................210
Performing a Manager Override........................................................................211
iTime Clock Manager Override Administrator....................................................213
First Log In to iTime Clock Manager Override Administrator.............................213
Adding a Manager Profile..................................................................................216
Deleting a Manager Profile................................................................................219
Modifying a Manager Profile..............................................................................220
A Time & Attendance Procedure Checklists 223
Daily Tasks........................................................................................................224
Weekly Tasks....................................................................................................225
B Sample SAP Campbell Time & Attendance Reports 227
Approaching Overtime Report...........................................................................228
Associate Time Sheet.......................................................................................229
Audit Report......................................................................................................230
Employee Listing Report...................................................................................231
Hourly Time Sheet – By Employee ...................................................................232
Hourly Time Sheet – By Job..............................................................................233
Payroll Summary Report...................................................................................234
Punch Compliance Report................................................................................235
Salary Time Sheet – By Employee....................................................................236

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Contents and Figures

Salary Time Sheet – By Job.............................................................................237
C Glossary 239
D Index 247
? How’d We Do? 253

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SAP Campbell Time & Attendance User’s Guide

Figures

Figure 1. SAP Campbell Time & Attendance Processing Environment..........................................5
Figure 2. SAP products in the Start menu......................................................................................12
Figure 3. SAP Campbell Security Login Prompt Window............................................................13
Figure 4. Unknown User Login Error Message.............................................................................13
Figure 5. Incorrect Password Login Message................................................................................14
Figure 6. Time & Attendance Splash Screen.................................................................................14
Figure 7. SAP Campbell Time & Attendance Main Window........................................................15
Figure 8. Tool Tip Help.................................................................................................................18
Figure 9. On-Line Help Screen......................................................................................................19
Figure 10. The SAP Campbell Time & Attendance Menu Bar.....................................................22
Figure 11. File Pull Down Menu...................................................................................................24
Figure 12. Edit Pull Down Menu...................................................................................................27
Figure 13. View Pull Down Menu.................................................................................................29
Figure 14. Find Pull-Down Menu..................................................................................................31
Figure 15. Filter Pull-Down Menu.................................................................................................33
Figure 16. Options Pull-Down Menu.............................................................................................34
Figure 17. Help Pull-Down Menu..................................................................................................35
Figure 18. Employee Information Area.........................................................................................37
Figure 19. Data Buttons To Move Between Employees................................................................38
Figure 20. Find Menu....................................................................................................................39
Figure 21. Employee Name List Dropdown Arrow.......................................................................40
Figure 22. Employee List...............................................................................................................40
Figure 23. Punch Attributes Area..................................................................................................41
Figure 24. Punch/Schedule Area with Punches Displayed............................................................44
Figure 25. Punch/Schedule Area with Schedules Displayed.........................................................45
Figure 26. Totals Area...................................................................................................................46
Figure 27. Totals Area in Premium View......................................................................................47
Figure 28. Main Window with Preliminary Totals........................................................................48
Figure 29. Main Window with Updated Totals.............................................................................49
Figure 30. Possible Errors from Importing Employee Information...............................................50
Figure 31. ta.ini Log Off Period.............................................................................................53
Figure 32. Time & Attendance Inactivity Save and Log Off.........................................................54
Figure 33. Security Login Prompt..................................................................................................56
Figure 34. Enter your administration level Dialog Box.................................................................57
Figure 35. Choose Application Dialog Box...................................................................................58
Figure 36. Users for 'Time and Attendance' Dialog Box...............................................................58
Figure 37. User Edit Window........................................................................................................59
Figure 38. Audit Trail....................................................................................................................62

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