Project management for small projects, second edition

200 Pages·2015·6.476 MB·English

by  Rowe, Sandra Faye

Project Management
for Small Projects
Second Edition
Sandra F. Rowe, PhD, PMP
8230 Leesburg Pike, Suite 800
Tysons Corner, VA 22182
[phone]
Fax: [phone]
www.managementconcepts.com
Copyright © 2015 by Management Concepts, Inc.
All rights reserved. No part of this book may be reproduced or utilized in any form or by any means, electronic or
mechanical, including photocopying, recording, or by an information storage and retrieval system, without permission in
writing from the publisher, except for brief quotations in review articles.
Printed in the United States of America
Library of Congress Control Number: 2014954267
ISBN 978-1-56726-474-6
eISBN 978-1-56726-475-3
About the Author
Sandra Rowe, PhD, PMP, MBA, MSCIS, has more than 25 years of project management
experience. Her responsibilities have included leading information technology and process
improvement projects; developing project management processes, tools, and techniques;
and designing, developing, and delivering project management training programs. She has
also taught graduate-level project management courses.
Dr. Rowe speaks regularly at project management conferences on a variety of topics
related to project management processes, project management for small projects, the
project office, knowledge sharing, and lessons learned.
Dr. Rowe is a member of PMI and received her PMP in 1995. Her educational background
includes a doctor of philosophy in business with a specialization in project management, a
bachelor of science in business, a master’s of business administration, and a master’s of
science in computer and information systems.
To my mother, Minnie Rowe
In memory of my aunts Celia Carruthers,
Mary Johnson, and Ida Booker
Contents
Preface
Acknowledgments
Part 1 Project Management Discipline
Chapter 1 Introduction to Project Management
Project Overview
What Is Project Management?
The Value of Using Project Management on Small Projects
Chapter 2 Concerns for Small Projects
Challenges for Small Projects
Problems Resulting from Not Using Project Management
Chapter 3 Managing and Leading Small Projects
The Difference Between Management and Leadership
Managing Small Projects
Leading Small Projects
Managing and Leading a Project
Managing and Leading Simple Projects
Chapter 4 Pre-Project Activities
Statement of Work
Project Request
Part 2 Project Management Process for Small Projects
Chapter 5 Process Overview
Project Life Cycle
Deliverables
Project Management Process for Small Projects
PALM Principle
Chapter 6 Initiating
Initiating Process Summary
Initiating Process Steps
Project Charter
Project Roles and Responsibilities
INITIATION PROCESS GUIDE
Chapter 7 Planning for Small Projects
Planning Process Summary
Planning Process Steps
PLANNING PROCESS GUIDE
Chapter 8 Planning for Simple Projects
Planning Steps
Step 1: Prepare for Planning Activities
Step 2: Collect Requirements
Step 3: Develop Scope Statement
Step 4: Develop a WBS
Step 5: Develop an Action Plan or To-Do List
Step 6: Plan Project Communications
PLANNING PROCESS GUIDE FOR SIMPLE PROTECTS
Chapter 9 Controlling
Controlling Process Summary
Controlling Process Activities
Action Items
CONTROLLING PROCESS GUIDE
Chapter 10 Closing
Closing Process Summary
Closing Process Steps
CLOSING PROCESS GUIDE
Part 3 Additional Discipline
Chapter 11 Managing Multiple Small Projects
Multiple Project Overview
Small Project Portfolios
Problems with Managing Multiple Projects
SPM Multiple-Project Management Process
Chapter 12 Projects as Part of a Program
Project Activities and Collaboration
Knowledge Sharing
Chapter 13 Building Effective Teams
Teams for a Small Project
Team Charter
Effective Team Meetings
The Tuckman Model
Facilitation Tools
Chapter 14 The Power of One
What Is the Power of One?
Roles and Responsibilities
Realizing the Power of One
Time Management
Chapter 15 Transitioning to Larger Projects
Project Management Skills
Leadership Skills
People, Process, and Technology
PROTECT MANAGEMENT KEYS FOR SUCCESS
Glossary
Index
FIGURES
Figure 1.1 Comparison of Projects and Operations
Figure 4.1 Statement of Work
Figure 4.2 Project Request
Figure 5.1 Generic Project Life Cycle
Figure 5.2 Small and Simple Project Management Process
Figure 5.3 PALM Principle
Figure 6.1 Project Charter
Figure 6.2 Project Charter Lite
Figure 7.1 Work Breakdown Structure
Figure 7.2 WBS Outline Format
Figure 7.3 Deliverable Task List
Figure 7.4 Detailed Deliverable Task List
Figure 7.5 Risk Register
Figure 7.6 Probability Impact Risk Matrix
Figure 7.7 Risk Responses
Figure 7.8 Updated Risk Register
Figure 7.9 Communications Matrix
Figure 7.10 Responsibility Matrix
Figure 8.1 WBS with Resources and Hours
Figure 8.2 Action Plan