Outlook 2010. Part II. Mail, Contacts and Address book

136 Pages·2016·6.17 MB·English

by  Moffat S.

Stephen Moffat, The Mouse Training Company
Outlook 2010
Part II
Download free ebooks at bookboon.com
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Outlook 2010: Part II
© 2011 Stephen Moffat, The Mouse Training Company & Ventus Publishing ApS
ISBN 978-87-7681-862-3
Download free ebooks at bookboon.com
3
Outlook 2010: Part II Contents
Contents
To see Section 1-5 download Outlook 2010: Part I
Section 1 Introduction Part I
Section 2 Understanding Outlook 2010 Part I
What is Microsoft Outlook 2010? Part I
Logging On Part I
The Outlook 2010 Screen Part I
360°
Previewing Items Part I
Microsoft Outlook Help Part I
.
Section 3 Using Folders Part I thinking
What is a Folder 360° Part I
Favourite Folders Part I
.
Public Folders Part I
thinking
Section 4 Mail Messages Part I
Using Mail Messages Part I
Addressing Messages Part I
Sending Messages Part I
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Discover the truth at www.deloitte.ca/careers Discover the truth at www.deloitte.ca/careers
© Deloitte & Touche LLP and affiliated entities.
Discover the truth at www.deloitte.ca/careers © Deloitte & Touche LLP and affiliated entities.
Download free ebooks at bookboon.com
© Deloitte & Touche LLP and affiliated entities. Discover the truth4 a t www.deloitte.ca/careers
© Deloitte & Touche LLP and affiliated entities.
Outlook 2010: Part II Contents
Dealing with Mail Messages Part I
Inserting Data into a Message Part I
Section 5 Message Options Part I
Message Options Part I
Voting Buttons Part I
Flagging Messages Part I
Autosignature Part I
Message Icons Part I
E-mail Accounts Part I
Section 6 Organising Your Mail 9
Controlling Mail Messages 10
Arraging Your Mail 15
Changing the View 21
Mailbox Cleanup 30
Printing Messages 32
Recalling Sent Messages 32
Section 7 Address Books & Contacts 34
Address Book Window 35
Contacts in Outlook 41
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Outlook 2010: Part II Contents
Other Contact Options 50
Locating Contacts 54
Section 8 The Calendar 70
Getting Around in the Calendar 71
Scheduling Appointments 75
Meetings 88
The To Do Pane 101
Using Categories 103
Views 108
Printing the Calendar 114
Sharing Calendars 116
More Appearance Options 131
To see Section 9-13 download Outlook 2010: Part III
Section 9 Tasks Part III
THE TASKS LIST Part III
Viewing Tasks Part III
Other Task Actions Part III
Section 10 Notes Part III
Other Note Actions Part III
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Outlook 2010: Part II Contents
Section 11 Sharing Folders Part III
SHARING Mailbox and FOLDERS Part III
Permission Levels Part III
Section 12 Other Tools Part III
Views Part III
Out of Office Part III
Autoreply rules Part III
Rules and alerts Part III
Run Rules Part III
Quicksteps Part III
Outlook today Part III
Mailbox Cleanup Part III
Customising Commands Part III
Section 13 Work Offline Part III
Work Offline Using Exchange Server Part III
Data files (PST) Part III
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Outlook 2010: Part II

To see Section 1-5 download
Outlook 2010: Part I
Download free ebooks at bookboon.com
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Outlook 2010: Part II Organising Your Mail
Section 6 Organising Your Mail
Objectives:
BY THE END OF THIS SECTION YOU WILL BE ABLE TO:
• Delete Messages
• Sort Items
• Find Items
• Filter Messages
• Clean Up Mailbox
• Use Out Of Office
• Recall A Message
• Print Messages
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Outlook 2010: Part II Organising Your Mail
Controlling Mail Messages
As you use Outlook and your e-mail account(s), you will need to delete, store messages in different related folders, sort
and find messages.
Once the folders are set-up, you are able to store your related messages in folders when you receive them.or as we will
discover later AS we receive them..
Moving Messages
➢ Move An Item To Another Folder:
TOOLBAR
1. Select the item(s) you want to move.
• To select adjacent items, click the first item, and then hold down [SHIFT] and click the last item.
• To select nonadjacent items, click the first item, and then hold down [CTRL] and click additional items.
• To select all items, Press [CTRL][A] on the keyboard.
2. On the HOME Tab in the MOVE group click MOVE, and then click the name of the folder. Or if the folder
is not listed click on the OTHER FOLDER option to open a dialog with all folders.
3. Select the folder you want to move the item to and click OK.
OR
1. Select the item(s) you want to move.
2. Click and drag the item(s) over the folder you want to move the item(s) to and release the mouse.
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