Outlook 2007 for Dummies (ISBN - 0470038306) PDF
Preview Outlook 2007 for Dummies (ISBN - 0470038306)
Outlook® 2007 FOR DUMmIES ‰ by Bill Dyszel 01_038306 ffirs.qxp 11/15/06 3:25 PM Page i 01_038306 ffirs.qxp 11/15/06 3:25 PM Page iv Outlook® 2007 FOR DUMmIES ‰ by Bill Dyszel 01_038306 ffirs.qxp 11/15/06 3:25 PM Page i Outlook® 2007 For Dummies® Published by Wiley Publishing, Inc. 111 River Street Hoboken, NJ 07030-5774 www.wiley.com Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permit- ted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. Requests to the Publisher for permission should be addressed to the Legal Department, Wiley Publishing, Inc., 10475 Crosspoint Blvd., Indianapolis, IN 46256, (317) 572-3447, fax (317) 572-4355, or online at http:// www.wiley.com/go/permissions. Trademarks: Wiley, the Wiley Publishing logo, For Dummies, the Dummies Man logo, A Reference for the Rest of Us!, The Dummies Way, Dummies Daily, The Fun and Easy Way, Dummies.com, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates in the United States and other countries, and may not be used without written permission. Microsoft and Outlook are registered trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book. LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO REP- RESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CON- TENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CRE- ATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CON- TAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM. THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FUR- THER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFOR- MATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ. For general information on our other products and services, please contact our Customer Care Department within the U.S. at 800-762-2974, outside the U.S. at 317-572-3993, or fax 317-572-4002. For technical support, please visit www.wiley.com/techsupport. Wiley also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in electronic books. Library of Congress Control Number: 2006934819 ISBN-13: 978-0-470-03830-7 ISBN-10: 0-470-03830-6 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 1B/QY/RR/QW/IN 01_038306 ffirs.qxp 11/15/06 3:25 PM Page ii About the Author Bill Dyszel is a popular speaker and trainer, author of 18 books, and contrib- utor to many leading national magazines, including PC Magazine. His speeches and seminars aim to help people simplify their lives by using technology wisely. Bill is also an award-winning filmmaker and an accomplished enter- tainer. He sang with the New York City Opera for 14 years and still appears regularly on the New York stage. His one-man movie musicals have been seen from coast to coast as part of the 48 Hour Film Project. 01_038306 ffirs.qxp 11/15/06 3:25 PM Page iii 01_038306 ffirs.qxp 11/15/06 3:25 PM Page iv Author’s Acknowledgments I’d like to thank all the wonderful people who helped me make this book entertaining and useful to the reader, especially Tonya Cupp, Lee Musick, Greg Croy, and the whole staff of Wiley Publishing, Inc. that makes this series possible. Thanks also to my agent, Laura Lewin of Studio B Productions. 01_038306 ffirs.qxp 11/15/06 3:25 PM Page v Publisher’s Acknowledgments We’re proud of this book; please send us your comments through our online registration form located at www.dummies.com/register/. Some of the people who helped bring this book to market include the following: Acquisitions, Editorial, and Media Development Project Editor: Tonya Maddox Cupp (Previous Edition: Linda Morris) Acquisitions Editor: Greg Croy Technical Editor: Lee Musick Editorial Manager: Jodi Jensen Media Development Specialists: Angela Denny, Kate Jenkins, Steven Kudirka, Kit Malone, Travis Silvers Media Development Manager: Laura VanWinkle Editorial Assistant: Amanda Foxworth Sr. Editorial Assistant: Cherie Case Cartoons: Rich Tennant (www.the5thwave.com) Composition Services Project Coordinator: Erin Smith Layout and Graphics: Carl Byers, Lavonne Cook, Denny Hager, Barbara Moore, Barry Offringa, Lynsey Osborn, Rashell Smith, Alicia South Proofreaders: Christine Pingleton, Techbooks Indexer: Sherry Massey Publishing and Editorial for Technology Dummies Richard Swadley, Vice President and Executive Group Publisher Andy Cummings, Vice President and Publisher Mary Bednarek, Executive Acquisitions Director Mary C. Corder, Editorial Director Publishing for Consumer Dummies Diane Graves Steele, Vice President and Publisher Joyce Pepple, Acquisitions Director Composition Services Gerry Fahey, Vice President of Production Services Debbie Stailey, Director of Composition Services 01_038306 ffirs.qxp 11/15/06 3:25 PM Page vi Contents at a Glance Introduction .................................................................1 Part I: Getting the Competitive Edge with Outlook ..........9 Chapter 1: Fundamental Features: How Did You Ever Do without Outlook? ...........11 Chapter 2: Inside Outlook: Mixing, Matching, and Managing Information................21 Chapter 3: On the Fast Track: Drag ’til You Drop.........................................................37 Part II: Taming the E-Mail Beast .................................45 Chapter 4: The Essential Secrets of E-Mail....................................................................47 Chapter 5: E-Mail Tools You Can’t Do Without .............................................................67 Chapter 6: Conquering Your Mountain of Messages....................................................83 Part III: Managing Contacts, Dates, Tasks, and More...109 Chapter 7: Your Little Black Book: Creating Contact Lists........................................111 Chapter 8: The Calendar: How to Unleash Its Power.................................................139 Chapter 9: Task Mastery: Discovering All the Bells and Whistles ...........................161 Chapter 10: For the Record: Outlook Notes and Journal Entries.............................187 Part IV: Beyond the Basics: Tips and Tricks You Won’t Want to Miss............................................217 Chapter 11: Feeding on Blogs, Podcasts, and News with Outlook RSS ...................219 Chapter 12: What You Need to Know to Use Outlook at Home................................229 Chapter 13: Supercharging Your Sales with Business Contact Manager.................237 Part V: Outlook at the Office .....................................251 Chapter 14: Big-Time Collaboration with Outlook .....................................................253 Chapter 15: Keeping Secrets Safe with Outlook Security .........................................279 Chapter 16: See It Your Way: Organizing and Customizing Outlook........................287 Chapter 17: Work from Anywhere with Outlook Web Access...................................309 Part VI: The Part of Tens ...........................................333 Chapter 18: Top Ten Accessories for Outlook............................................................335 Chapter 19: Ten (Or So) Things You Can’t Do with Outlook ....................................339 Chapter 20: Ten Things You Can Do After You’re Comfy...........................................343 Chapter 21: Ten Shortcuts Worth Taking ....................................................................349 Index .......................................................................349 02_038306 ftoc.qxp 11/15/06 3:25 PM Page vii 02_038306 ftoc.qxp 11/15/06 3:25 PM Page viii
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