Odysseyware Admin User Guide

384 Pages·2017·8.45 MB·English

by  Odysseyware Technical Publications

Odysseyware®
v2.47
Administrator User Guide
Released12/2018
Odysseyware®v2.47Administrator User Guide
Released12/2018
©2018Odysseyware®,adivisionofGlynlyon,Inc.Allrightsreserved.
Confidentialandproprietary.Thisdocumentcontainsinformationthatshallnotbedisclosedtothirdpartieswithoutwritten
consent.Thisdocumentshallnotbeduplicated,usedordisclosed,inwholeorinpart,foranypurposeotherthantoevaluate
theinformationherein.
Othertrademarksnoticeandattribution
Ownershipofothertrademarksusedinthisdocumentationsetareasfollows:
ExcelisaregisteredtrademarkofMicrosoftCorporation.
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AZUREandOffice365aretrademarksofMicrosoftCorporation.
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iPadisaregisteredtrademarkofAppleInc.
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FirefoxisaregisteredtrademarkoftheMozillaFoundation.
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ChromeisatrademarkofGoogleInc.
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CerticaisaregisteredtrademarkofCerticaSolutions,Inc.
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Odysseyware®
300N.McKemyAvenue
Chandler,AZ85226
Helpful resources
TechnicalSupport
Phone-TollFree:877.251.6662
Days/Time-Monday-Friday7am-11pm(CT)andSaturday-Sunday1pm-7pm(CT)
Goto:http://www.odysseyware.com/support
Email:[email protected]
OdysseywareKnowledgebase
GodirectlytotheOdysseywareTrainingResources Knowledgebasepageat:https://www.odysseyware.com/training-
l
resources.TheKnowledgebasepagehasaSearchfeaturewhereyoutypeakeywordtoaccessresourcescontainingthat
keyword.Or,usethenavigationallinkstoaccessuserguides,videos,andotherhelpfulresourcesrelatedtotheselected
link.
Odysseyware®v2.47AdministratorUserGuide
Contents
What'snewinthisreleaseofOdysseyware®v2.47 5
Introduction 11
Aboutthisguide 11
Loginandout 12
Helpfulinformationbeforeyoubegin 15
Userrolesandpermissions 15
Studentviewingrightsbasedonyourassigneduserrole 18
SuperTeacherrestrictionsenforcedbyCampusIDs 19
Schoolpermissionsaffectonshareduserpermissions 22
Usersandenrollmentsstatustypes 23
Howstudentsworktheirassignments 25
Howthestudentinactivitytimerworks 26
Howgrades(scores)arecalculatedforassignments,units,andcourses 28
Howunitandcourseprogresspercentagecompleteiscalculated 30
ViewimportantinformationonyourHomepage 33
Homepage"static"features 34
HelpandFeedbacklinks 34
NewFeaturesandMyPreferenceslinks 35
Messagearea 36
ActivityStreamtab 37
Calendartab 42
Viewandmanageglobalsettingsforyourschool 45
Messages&Displaytab 45
Changeschoolmessagesanddisplaysettings 47
Managestandardsdocumentsforyourschool 48
Grading,Pacing,&Assessmentstab 49
Schoolgrading,pacing,andassessmentssettings 51
Changeschoolgrading,pacing,andassessmentssettings 53
Permissionstab 54
Schoolpermissions 56
Enableordisableschoolpermissions 59
CampusIDstab 60
Managecampusidentifiers 61
Archivetab 63
Changearchivegraceperiodsforusersandenrollments 64
Termstab 64
Manageschoolterms 65
Odysseyware®v2.47AdministratorUserGuide 1
Calendartab 66
Changestatusofschooldaysontheschoolcalendar 67
UserAssociationstab 67
ManageSISIdentifiersforusers 70
ManageSingleSign-On(SSO)Identifiersforusers 72
ManageAssessmentIdentifiersforstudents 73
Register(add)andmanagestudents 77
Add(register)individualstudents 78
Studentprofileuserfields,enrollmentsettings,andpermissions 79
Import(register)multiplestudents 91
Filter,search,andsorttheStudentsRegistrationlist 97
Editstudentuserprofiles 99
AddandremoveCampusIDsforstudents 100
Changethestatusofstudents 101
Disableandenablestudentuserlogins 102
Logoffonlineusers 103
Viewandaddcourseenrollmentsforstudents 103
Manageteacherandadminusers 105
Addteacheroradminusers 106
TeacherandAdminuserprofilefieldsandpermissions 106
Filter,search,andsorttheTeacher/Adminlist 116
Editteacheroradminuserprofiles 118
AddandremoveCampusIDsforteachersandadmins 118
Changethestatusofteachersoradmins 120
Disableandenableteacheroradminuserlogins 121
Accessenrollmentsforteachers 122
Manageaccessforparentsandguardians 123
Addparentprofiles 124
Filter,search,andsorttheParentslist 126
Editparentprofiles 127
Changethestatusofparentusers 128
Resetparentpasswords 129
Sendparentconfirmationemails 129
Enrollstudentsincoursesandmanagestudentenrollments 131
Searchenrollmentsforstudentsorcourses 131
Keypointstoknowbeforeyoubeginenrollingstudentsincourses 135
HowCRxmodeworks 136
HowFlexAssessments,FlexCRxandFlexSkippedsettingswork 140
HowpersonalizedGrading,Pacing,Assessments(GPA)andWeightssettingsaffectstudentsandenrollments 144
2 Odysseyware®v2.47AdministratorUserGuide
Enrollstudentsincourses 151
EnrollStudentspagefields,tools,andsettings 155
EnrollmentSettingspagefields,tools,andsettings 158
Managesectionidentifiers(sectionids)forenrollments 162
Reschedule(changethetermfor)studentenrollments 164
Changeteacherofrecordforenrollments 165
Changethestatusofstudentenrollments 166
PlaceenrollmentsinOnHoldorArchivedstatus 167
ActivateOnHoldorArchivedenrollments 168
Editsettingsforenrollments 169
MonitorandsharestudentprogresswiththeDashboard 173
Dashboardviews 173
WhatyouseeandcandoontheDashboardmainview 175
WhatyouseeandcandoontheStudentDetailsview 180
ExportDashboarddatatoanalyzeandsharewithothers 186
Runreportstotrackstudentprogressandfacultyactivity 189
ActivityReportsdescriptions,useraccess,andadditionalfilteringoptions 190
ActivityReportsexportformats 214
ActivityReportsfiltersfordataselection 218
RunreportsfromtheActivityReportstab 227
RunreportsfocusedonstandardsalignedtoOdysseywarecurriculum 231
Howtobuildareporttogetthedatayouneedandwhatthatdatameans 233
RunContentCoveragereports 238
RunCourseAlignmentreports 239
Communicatewithteachersandstudentsusinginternalmessaging 241
Whoyoucancommunicatewith 241
Newmessagesindicators 242
Accessyourmessages 243
Messagestab 244
Filter,sort,andsearchyourMessageslist 246
MarkmessagesasReadorUnread 247
Readandrespondtoperson-to-personmessages 250
Importanceofsystem-generatedmessages 251
Readandtakeactiononsystem-generatedmessages 252
Exportperson-to-personmessagesasPDFs 254
Forwardmessages 255
Archiveandunarchivemessages 257
Viewandsearchyourschool'scoursesandcurriculum 261
Coursestab 261
Odysseyware®v2.47AdministratorUserGuide 3
Filter,sort,andsearchtheCourseslist 263
Previewinstructionalmaterialincourses 264
SearchcurriculumandothercontentfromtheCoursestab 269
Searchmodesandtools 269
Navigate(explore)throughcontentlevelsandsaveyoursearchpaths 270
Searchcontentbyenteringkeywordsorstandardsfragments 277
Flagandviewsavedsearchitems 280
Previewinstructionalmaterialinassignments 282
Viewandmanageyourschool'scustomcoursesandassignments 285
Archiveandunarchivecustomcourses 285
CustomAssignmentstab 286
Archiveandunarchivecustomassignments 288
Filter,sort,andsearchtheCustomAssignmentslist 288
Viewandmanagestudentgroups 291
OpentheGroupstab 291
Groupstabfeaturesandtools 292
Createstudentgroups 292
SearchandsorttheStudentsGroupslist 294
Editstudentgroups 295
Transfergroupownership 295
Deletestudentgroups 296
Accesshelpandotherresources 297
Index 299
4 Odysseyware®v2.47AdministratorUserGuide
What's new in this release of Odysseyware® v2.47
Odysseywarev2.47containsseveralimprovements:
Whentakingaquizortest,insomesituations,thestudentisallowedtocontinuethesameattemptif
accidentallyloggedoff.
Typically,ifastudentaccidentallylogsoutoftheapplicationwhiletakingaquizortest,thequizortestgetslockedbythe
systemandthestudentmustrequestanunlockbytheteacher.Forexample,astudentaccidentallyclosesthebrowserwhile
answeringquestionsforaquiz.Inthissituation,thestudenthasoneattempttotakeaquizortest.Thequizgetslockedwhen
thestudentattemptstotakeitagainandmustrequestanunlockbytheteacher.
Now,thequizstillgetslocked,butoncetheteacherhasunlockedit,thestudentgetstocontinuethesame,oneattempt.Thisis
toensurethatexistingworkisnotlostandthatthereportingisaccurate.Inotherwords,beforethisimprovement,reports
wouldshowthestudentneeded2attemptstocompletethequizortestthatwaslockedandnowitshowsoneattemptwhen
thequizortestisaccidentallyclosed.Intheexamplebelow,thisiswhattheteacherseesintheGradebook.Noticethateven
thoughtheDateAssignmentOpenedandDateTurnedInaretwodifferentdates,thestudentonlyusedoneattempt.Thedate
differenceshappenedbecauseofanaccidentalbrowsercloseandanunlockwasrequired.Studentactivityreportsalsoshow
oneattempt.
Odysseyware®v2.47AdministratorUserGuide 5
What'snewinthisreleaseofOdysseyware®v2.47
Note:Ifthestudentturnsinaquizortestanddoesnotpassthesetthreshold,ifthepacingattempts
allowedissetto1,thenthestudentmaynottakethequizortestagainunlesstheteacherreassignsit.
SubmittedDateontheLearnerDashboardhasbeencorrectedtoshowthemostrecentdatethestudent
submittedanassignment.
Insomesituations,theSubmittedDateonastudent'sLearnerDashboardmayhaveshownthemostrecentdatethestudent
openedanassignmentforthecourse.Thismayhavehappenedifthestudentopenedanassignment,didnotturnitin,and
closedtheassignment.Later,thestudentopenedtheassignmentagain,completedtheassignmentandturneditin.Thisrelease
correctstheSubmittedDatetoshowthelatestormostrecentdatethestudentsubmitted(turnedin)theassignmentforthe
course.ThisSubmittedDatefieldisrepresentingthecurrentstatusoftheassignment.
6 Odysseyware®v2.47AdministratorUserGuide
What'snewinthisreleaseofOdysseyware®v2.47
ImprovementtothemessagealertingstudentsatschoolsusingE-Cashwhene-cashisrunninglow
Someschoolspurchasecurriculumusingthepre-payperunitratherthanbuyinglicenses.ThisisknownasE-Cash.Studentsat
schoolsusingE-Cashwouldseeamessagealertingthemthate-cashisrunninglow.Now,themessageismorefriendlyinthat
studentsarenotifiedtocontacttheirteacherwhenaccessingthenextunit.TheschoolAdminalsoseesanotificationwhene-
cashisrunninglowandhopefullythestudentsneverseethismessagebelow.
Forfailedlogouts,browsercloses,etc.,studentsget25minutescredittoreportsessiondurationandstudent
activitytime
Accuratelyreportingstudentactivitytime(timeontask)andstudenttimeintheapplication(sessionduration)aresomeofthe
mostimportantfunctionsforaschool.Togiveasimpleexplanation,whenastudentlogsintotheapplication,asessiontimer
starts,andthenwhenthestudentopensanassignment,anactivitytimerstartstorecordtimeontask.Whenthestudentclicks
theTurnItInbuttonforanassignment,thisstopstheactivitytimer.Or,iftheassignmentisnotturnedit,butthestudentlogs
outoftheapplicationusingtheSignOutbutton,thistriggersthestopoftheactivityandsessiontimers.However,ifthestudent
failstologoutproperly,forexample,thestudentjustclosesthebrowsertab,thesystemneedsawaytoadjustthetimeontask
andsessiontime.
Theimprovementisthatastudentiscredited25minutes(1,500seconds) activitytimewhenanassignmentisopened.Ifthe
studentdoesnothingintheassignmentandwhetherornothe/shelogsout,oneofthefollowingresultsoccur:
Odysseyware®v2.47AdministratorUserGuide 7
What'snewinthisreleaseofOdysseyware®v2.47
Ifthestudentfailstologout,forexample,shejustclosesthebrowsertab,shereceives25minutesactivitytimeand
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sessiontime.
Note:Withafailedlogout,thestudent'ssessionendsatthepresetsession_closed_attimewhichis
currentlysettoonehouror3,600seconds.IftheLogin/LogoutTimesreportisrunwithinthathour,the
sessiondurationshowsas"InProgress".Afteranhour,thereportwillshowsessiondurationas
approximately25minutes.Studentactivitytime(timeontask)isavailableinseveralreports,suchasthe
DetailedStudentGradingreportforgradedassignmentsandtheStudentActivityDetailedBreakdown
report.
Ifthestudentlogsoutusingtheapplication'sSignOutbutton,theactivitytimeandsessiontimeareadjustedtothe
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reflectthecurrenttime.
ThisexampleshowstheLogin/LogoutTimesreportforastudentwherethestudentisgiven25minutescreditforanassignment
wherethestudentfailedtologout.
8 Odysseyware®v2.47AdministratorUserGuide