minutes 5-10-16

16 Pages·2016·0.08 MB·English

SYLVAN UNION SCHOOL DISTRICT
REGULAR MEETING OF
THE BOARD OF TRUSTEES
May 10, 2016

M I N U T E S

Members Present: Mmes. Cynthia Lindsey, Terriann Zeek and Jennifer Miyakawa.
Messrs. David Collins and George Rawe.

Members Absent: None

District Admini- Debra Hendricks, Velma Beck, Yvonne Perez, Laura Wharff,
stration Present: Sharon Roddick, John Patten, Laura Grimm, Laura Granger, Heidi
Reyes and Didi Peterson.

Audience Present: Carrie Albert, Katie Bennett, Nancee Davis, Lisa Ferguson, Scott
Ferreira, Audry Garza, Sean Greene, Kristen Panou, Mary Smyth,
Tedde’ Vaupel, Amber Wethern, Mitch Wood, Alison Morrison,
Steve Jamison, Kelly Bergman, Michael Hargis, Tracy Peart, Rene
Zuniga, Grant Salha, Janet Ralph, Melanie Dean, April Autry, Angela
Worden, Sean Smith, Nikki Whorton, Norma Kelin, Tatiana
Lagocetotchkin, Donna Tigrett, and about 20 other people.

Call to Order: The meeting was called to order at 5:48 p.m.

Adjourn to Closed The meeting adjourned to Closed Session for the following:
Session:
a. CONFERENCE WITH LABOR NEGOTIATOR
Title: Employee Organizations: Classified Group

b. PUBLIC EMPLOYEE EMPLOYMENT
Title: Administrative Assignments

c. EXPULSION HEARING IN THE MATTER OF
STUDENT: 2015/2016 – AH# 25

d. EXPULSION HEARING IN THE MATTER OF
STUDENT: 2015/2016 – AH# 26

e. EXPULSION HEARING IN THE MATTER OF
STUDENT: 2015/2016 – AH# 27
M I N U T E S
Regular Meeting of the Board
May 10, 2016
Page 2

Reconvene to The meeting reconvened to Open Session at 7:02 p.m.
Open Session:

Board President Mrs. Miyakawa advised all attendees that in accordance with Board
Announcement: Policy, tonight’s Board Meeting was being recorded. She also
advised any persons wishing to address the Board on any agenda or
non-agendized item must fill out a speaker card.

Report Out of Mrs. Miyakawa reported that direction was given to staff regarding all
Closed Session: matters.

Adoption of The motion was made by Mr. Zeek, seconded by Mr. Collins,
Agenda: adopting the Agenda.
AYES: Collins, Lindsey, Miyakawa, Rawe, Zeek
NOES: None
ABSENT: None
ABSTENTIONS: None

Pledge of Mrs. Miyakawa welcomed everyone to the meeting. Mrs. Nancee
Allegiance: Davis, principal at Woodrow Elementary School introduced Talya
McCain a fifth grader, who has been selected to lead the Pledge of
Allegiance.

Talya led the audience in the Pledge of Allegiance.

Mrs. Davis stated Talya McCain was selected by fifth grade teachers
because she comes to school with a smile, positive attitude, and drive.
Talya is known for raising the bar with her contagious enthusiasm and
attitude. She is a superstar with a kind and caring personality.

Mrs. Miyakawa presented Talya with a certificate for her
accomplishment.

Recognition The school selected to be recognized at tonight’s Board Meeting is
Presentation: Woodrow Elementary School. Mrs. Nancee Davis and around twenty
students shared lots of great things that are happening at Woodrow
Elementary School. Each student shared a little about the things they
participate in and most enjoy about Woodrow Elementary School,
such as student council, safety patrol, Juline Foundation Dance
Program, technology, community partnerships, big buddies,
achieving site goals, visual performing arts program, music, and art.
M I N U T E S
Regular Meeting of the Board
May 10, 2016
Page 3

RECOGNITION PRESENTATION Continued:

Tayla thanked the Board of Trustees for the opportunity to share all
the things happening at Woodrow Elementary School. At the end of
their presentation, students proudly shared their Woodrow Wildcats
slogan and signature growl.

Mrs. Miyakawa thanked parents for bringing their students and family
to the Board Meeting.

Student Discipline
Action Items: STUDENT DISCIPLINE ACTION ITEMS

a. The motion was made by Mr. Rawe, seconded by Mrs.
Lindsey, approving the recommendations of the Administrative
Hearing Panel in the matter of Student 2015/2016 – AH # 25.

AYES: Collins, Lindsey, Miyakawa, Rawe, Zeek
NOES: None
ABSENT: None
ABSTENTIONS: None

b. The motion was made by Mrs. Zeek, seconded by Mr. Collins,
approving the recommendations of the Administrative
Hearing Panel in the matter of Student 2015/2016 – AH # 26.

AYES: Collins, Lindsey, Miyakawa, Rawe, Zeek
NOES: None
ABSENT: None
ABSTENTIONS: None

c. The motion was made by Mr. Collins, seconded by Mr. Rawe,
approving the recommendations of the Administrative
Hearing Panel in the matter of Student 2015/2016 – AH # 27.

AYES: Collins, Lindsey, Miyakawa, Rawe, Zeek
NOES: None
ABSENT: None
ABSTENTIONS: None
M I N U T E S
Regular Meeting of the Board
May 10, 2016
Page 4

Communications: COMMUNICATIONS

Written a. Mrs. Hendricks shared the following information with the
Communication: Board:
• Business Services of the Stanislaus County Office of
Education Letter: Second Interim Report for 2015-2016
fiscal year provided that they concur with Sylvan Union
School District’s positive certification.

• Mrs. Hendricks presented the Board of Trustees the revised
policy binders for review. At the June 7, 2016, board
meeting staff plans to have a second reading and final
adoption for the GAMUT online upload.

Public Hearing: b. PUBLIC HEARING: Sylvan Union School District
Proposed Local Control and Accountability Plan (LCAP).

The hearing was opened by the Board President Miyakawa at
7:19 p.m.

No comments from the public were made.

The hearing was closed at 7:19 p.m.

c. PUBLIC HEARING: Sylvan Union School District
Proposed 2016-17 Fiscal Year Budget.

The hearing was opened by the Board President Miyakawa at
7:20 p.m.

No comments from the public were made.

The hearing was closed at 7:20 p.m.

Public d. Sean Smith, Tracy Peart, April Autry, and other staff members
Participation: and Para Professionals wanted to thank the members of the
Board and the Sylvan Union School District for allowing their
group of twelve to attend the CSEA Para Educator Conference
in Ontario, CA in April 12-14, 2016.
M I N U T E S
Regular Meeting of the Board
May 10, 2016
Page 5

INFORMATION AND DISCUSSION

Supt’s Update: a. Superintendent’s Update – PBIS Somerset Update:

• Mrs. Hendricks introduced Nikki Wharton, Teacher of the
Year finalist for the Sylvan Union School District. Mrs.
Wharton was honored at the Teacher of the Year luncheon last
week.

• Mrs. Hendricks shared a PBIS (Positive Behavior Intervention
and Supports) Somerset Update. Mrs. Hendricks stated a
committee formed of administrators, teachers, counselors,
instructional coaches, and Heidi Reyes have held three (3)
meetings this year, with their fourth (4th) one scheduled for
June 10, 2016. They have been working together to compile
positive statements, signage and incentives for students for the
upcoming 2016-2017 school year. Year two (2) of the
program, the consultant from Stanislaus County Office of Ed,
will come to Somerset to work with staff at the school level.
Mrs. Hendricks will bring back more information and an in
depth plan to the Board of Trustees at a June board meeting.

LCAP Update: b. LCAP Update:

Mrs. Wharff presented on behalf of Marti Reed the highlights
of the LCAP Update for the Sylvan Union School District.

Mrs. Wharff asked the Board if they had any questions. No
questions were asked.

Budget Update: c. Budget Update:

Mrs. Hendricks shared information regarding our current
budget status and the projection for the 2016-2017 year and
upcoming years with the Board of Trustees.

Mrs. Hendricks asked the Board if they had any questions. No
questions were asked.

2015-2016 d. 2015-2016 Governance Goals Update:
Governance Goals
Update: Mrs. Hendricks shared with the Board of Trustees the 2015-
M I N U T E S
Regular Meeting of the Board
May 10, 2016
Page 6

INFORMATION AND DISCUSSION Continued

2017 Governance Goals and stated that the Board of Trustees
will be building the 2016-2017 Governance Goals at the
Governance Retreat, that will be held on May 17, 2016.

Mrs. Hendricks asked the Board if they had any questions. No
questions were asked.

OPEB Committee e. OPEB Committee Vendor Recommendation:
Vendor
Recommendation: Mrs. Perez shared information with the Board of Trustees
regarding the OPEB Committee’s recommendation.

School Bus f. School Bus Replacement Discussion:
Replacement
Discussion: Mrs. Perez reported that we have two (2) school busses that are
determined to be obsolete and discussed the district’s options
for replacement.

Mrs. Perez asked the Board of Trustees if they had any
questions. No questions were asked. The Board of Trustees
suggested that staff sell the two (2) school busses in a public
form.

Action Items: ACTION ITEMS

At 9:42 p.m. Board Member George Rawe left the board meeting.

Approval of iPad a. The motion was made by Mrs. Zeek, seconded by Mr. Collins,
1:1 Take-Home approving the iPad Take-Home Program for Middle Schools.
Program for
Middle Schools: AYES: Collins, Miyakawa, Zeek
NOES: Lindsey
ABSENT: Rawe
ABSTENTIONS: None

Approval of the b. The motion was made by Mrs. Zeek, seconded by Mrs.
ELA/ELD Lindsey, approving the ELA/ELD Textbook Adoption for
Textbook Grades K-5.
Adoption: Grades
K-5:
M I N U T E S
Regular Meeting of the Board
May 10, 2016
Page 7

ACTION ITEMS Continued

AYES: Collins, Lindsey, Miyakawa, Zeek
NOES: None
ABSENT: Rawe
ABSTENTIONS: None

Approval of the c. The motion was made by Mr. Collins, seconded by Mrs.
ELA/ELD Lindsey, approving the ELA./ELD Textbook Adoption for
Textbook Grades 6-8.
Adoption: Grades
6-8: AYES: Collins, Lindsey, Miyakawa, Zeek
NOES: None
ABSENT: Rawe
ABSTENTIONS: None

Approval of the d. The motion was made by Mr. Collins, seconded by Mrs. Zeek,
Contract with approving the contract with EADMS Assessment Solutions.
EADMS
Assessment AYES: Collins, Lindsey, Miyakawa, Zeek
Solution: NOES: None
ABSENT: Rawe
ABSTENTIONS: None

Approval of e. The motion was made by Mr. Collins, seconded by Mrs.
AERIES Software Lindsey, approving the AERIES Software and Service
and Service Proposal and the AERIES Analytics Contract.
Proposal –
AERIES Analytics AYES: Collins, Lindsey, Miyakawa, Zeek
Contract: NOES: None
ABSENT: Rawe
ABSTENTIONS: None

Approval of the f. The motion was made by Mrs. Zeek, seconded by Mrs.
Leader in Me Lindsey, approving the Leader in Me agreement for Standiford
agreement for Elementary beginning the 2016-17 school year.
Standiford
Elementary: AYES: Collins, Lindsey, Miyakawa, Zeek
NOES: None
ABSENT: Rawe
ABSTENTIONS: None
M I N U T E S
Regular Meeting of the Board
May 10, 2016
Page 8

ACTION ITEMS Continued

Approval of g. The motion was made by Mrs. Lindsey, seconded by Mrs.
contract with Zeek, approving the contract with Meridith Holloway for
Meridith Holloway Inspector of Record Services (Sylvan Reconstruction Project).
for Inspector of
Record Services AYES: Collins, Lindsey, Miyakawa, Zeek
(Sylvan NOES: None
Reconstruction ABSENT: Rawe
Project): ABSTENTIONS: None

Approval of the h. The motion was made by Mr. Collins, seconded by Mrs. Zeek,
contract for approving the contract for polished concrete services.
polished concrete
services: AYES: Collins, Lindsey, Miyakawa, Zeek
NOES: None
ABSENT: Rawe
ABSTENTIONS: None

Approval of Kurey i. The motion was made by Mr. Collins, seconded by Mrs. Zeek,
& Associates approving Kurey & Associates (Sylvan Elementary School –
(Sylvan Modernization and ADA Upgrades Project).
Elementary School
– Modernization AYES: Collins, Lindsey, Miyakawa, Zeek
and ADA NOES: None
Upgrades Project: ABSENT: Rawe
ABSTENTIONS: None

Approval of j. The motion was made by Mrs. Zeek, seconded by Mr. Collins,
proposal from to table the proposal from SKW & Associates for architect
SKW & Associates services.
for architect
services: AYES: Collins, Lindsey, Miyakawa, Zeek
NOES: None
ABSENT: Rawe
ABSTENTIONS: None

Approval of k. The motion was made by Mr. Collins, seconded by Mrs.
contract with Lindsey, approving the contract with Millennium Consulting
Millennium Associates, Inc. for hazardous material removal management
Consulting services.
Associates, Inc. for
M I N U T E S
Regular Meeting of the Board
May 10, 2016
Page 9

ACTION ITEMS Continued

hazardous AYES: Collins, Lindsey, Miyakawa, Zeek
material removal NOES: None
management ABSENT: Rawe
services: ABSTENTIONS: None

Adopting l. The motion was made by Mrs. Zeek, seconded by Mr. Collins,
Resolution adopting Resolution 2015/16 - #21 Authorizing Funding for
2015/2016 - #21 the Sylvan Reconstruction Project.
Authorizing
Funding for the AYES: Collins, Lindsey, Miyakawa, Zeek
Sylvan NOES: None
Reconstruction ABSENT: Rawe
Project: ABSTENTIONS: None

Ratification of m. The motion was made by Mrs. Zeek, seconded by Mr. Collins,
2015/16 CSEA ratifiying the 2015/16 CSEA Tentative Agreement.
Tentative
Agreement: AYES: Collins, Lindsey, Miyakawa, Zeek
NOES: None
ABSENT: Rawe
ABSTENTIONS: None

Adopting n. The motion was made by Mrs. Lindsey, seconded by Mrs.
Resolution Zeek, adopting Resolution 2015/16 #22 – Classified
2015/16 #22 – Employees’ Week May 15-21, 2016.
Classified
Employees’ Week AYES: Collins, Lindsey, Miyakawa, Zeek
May 15-21, 2016: NOES: None
ABSENT: Rawe
ABSTENTIONS: None

Expenditure of o. The motion was made by Mr. Collins, seconded by Mrs.
Construction Lindsey, approving the Expenditure of Construction Funds
Funds:
AYES: Collins, Lindsey, Miyakawa, Zeek
NOES: None
ABSENT: Rawe
ABSTENTIONS: None
M I N U T E S
Regular Meeting of the Board
May 10, 2016
Page 10

Consent Agenda: CONSENT AGENDA: The motion was made by Mr. Collins,
seconded by Mrs. Zeek, approving the Consent Agenda.

a. The Minutes of the April 12, 2016, Special Board meeting and
the April 12, 2016, Regular Board Meeting;

b. Approval of the Disposal of Obsolete Materials and
Equipment;

c. Approval of Financial Advisory Services with PFM Group;

d. Approval of the 2016-17 Capital Outlay Plan;

e. The Ratification of the following Personnel Actions:

The employment of:
Certificated Management
The employment of:
Michael Stagnaro, Principal for Dan Savage Middle School,
effective July 1, 2016; Jennie Smith, Elementary Assistant
Principal, effective July 1, 2016

Certificated
The employment of:
Vanessa Shuping, K-5 Counselor at Sylvan & Crossroads
Elementary, effective August 8, 2016; Timothy de Lorimier,
English Teacher for the 2016- 2017 School Year, effective
August 8, 2016; Shelby Guillette, Classroom Teacher for the
2016-2017 School Year, effective August 8, 2016; Amanda
Castaneda, Science Teacher for the 2016-2017 School Year,
effective August 8, 2016; Corey Himes, Math Teacher for the
2016-2017 School Year, effective August 8, 2016 ; Tracy
Kimoto, Classroom Teacher for the 2016-2017 School Year,
effective August 8, 2016; Kristen Knudsen, Classroom
Teacher for the 2016-2017 School Year, effective August 8,
2016; Nancy Penwell, Classroom Teacher for the 2016- 2017
School Year, effective August 8, 2016; Trisha DeLosSantos,
Classroom Teacher for the 2016-2017 School Year, effective
August 8, 2016; Jesse Miller, Music Teacher for the 2016-
2017 School Year, effective August 8, 2016