Microsoft Office 2007 Quicksteps

258 Pages·2008·15.464 MB·English

by  Matthews, Carole Boggs;Matthews, Marty

MICROSOFT® OFFICE
WORD 2007
QuickSteps
MARTY MATTHEWS
CAROLE MATTHEWS
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Copyright © 2007 by Matthews Technology. All rights reserved. Manufactured in the United States of America. Except as permitted under the United States Copyright Act of 1976, no part of this publi-
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DOI: 10.1036/0071482997
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Wilma O’Nan…
A kind and gentle lady, who is also a prize-winning
gardener and a wonderful dessert-maker. We have been
most honored to call her our friend for the last 21 years.
—Carole and Marty
CCCooopppyyyrrriiiggghhhttt ©©© 222000000777 bbbyyy MMMaaatttttthhheeewwwsss TTTeeeccchhhnnnooolllooogggyyy... CCCllliiiccckkk hhheeerrreee fffooorrr ttteeerrrmmmsss ooofff uuussseee...
About the Authors
Carole and Marty Matthews have used computers for over 30 years, from some of
the early mainframe computers to recent personal computers. They have done this
as programmers, systems analysts, managers, and company executives. As a result,
they have fi rsthand knowledge of not only how to program and use a computer,
but also how to make the best use of all that can be done with one.
Over 27 years ago, Carole and Marty wrote their fi rst computer book on how to
buy mini-computers. Over 23 years ago, they began writing books as a major part
of their occupation. In the intervening years, they have written over 70 books,
including ones on desktop publishing, Web publishing, Microsoft Offi ce, and
Microsoft operating systems from MS-DOS through Windows Vista. Recent books
published by McGraw-Hill include Windows Vista QuickSteps, Microsoft Offi ce
PowerPoint 2007 QuickSteps, Microsoft Offi ce Outlook 2007 QuickSteps, and QuickSteps
to Winning Business Presentations.
Marty and Carole live on an island in Puget Sound, where, on the rare moments
when they can look up from their computers, they look west across seven miles of
water and the main shipping channel to the snow-capped Olympic Mountains.
Acknowledgments
This book is a team effort of truly talented people. Among them are:
Lisa McCoy, copy editor, added greatly to the readability and understandability of
the book while always being a joy to work with. Thanks, Lisa!
Valerie Perry, indexer, who adds so much to the usability of the book, and
does so quickly and without notice. Thanks, Valerie!
Patty Mon, editorial supervisor and Samik Roy Chowdhury, project manager,
who greased the wheels and straightened the track to make a very smooth
production process. Thanks, Patty and Sam!
Roger Stewart, sponsoring editor, believed in us enough to sell the series, and
continues to stand behind us as we go through the second edition. Thanks, Roger!
Copyright © 2007 by Matthews Technology. Click here for terms of use.
Contents at a Glance
Chapter 1 Stepping into Word .......................................................1
Start and exit Word; explore the Word window; use the ribbon, the 1
mouse, the Word screen, and Help; customize Word
Chapter 2 Working with Documents ........................................... 17
Create a new document; use templates; locate and import documents; 2
enter, select, copy, move, and delete text; save a document
Chapter 3 Formatting a Document ............................................. 43
Apply character, paragraph, and page formatting; create special 3
effects, drop caps, and numbered lists; add borders and shading
Chapter 4 Customizing a Document ........................................... 71
Create and use themes, styles, templates, and columns; add tabs, 4
headers, footers, and footnotes; create an index and a table of contents
Chapter 5 Printing and Using Mail Merge .................................105
Set up a printer; preview and print documents, envelopes, and 5
labels; send faxes and e-mail; create and merge documents and lists
Chapter 6 Using Tables ............................................................127
Create or draw a table; change a table’s size, row height, and 6
column width; repeat headings; merge and split cells; format tables
Chapter 7 Working with Graphics .............................................151
Add pictures; use clip art; position pictures; work with AutoShapes, 7
curves, and color; resize and rotate graphics
Chapter 8 Using Special Features ............................................179
Create, modify, and use forms; translate to and from another 8
language; create, format, and work with charts
Chapter 9 Creating Web Pages ................................................199
Create and save a Word document as a Web page; configure Web 9
options; understand and create HTML elements; insert hyperlinks
Chapter 10 Using Word with Other People..................................215
Track and review changes; create reviewing shortcuts; add 1
0
comments; highlight objects; compare documents
Index .........................................................................................231
v
Microsoft Offi ce Word 2007 QuickSteps
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Contents
Acknowledgments.................................................................... .... iv
Introduction ................................................................................xii
Chapter 1 Stepping into Word .................................................1
1
Start and Exit Word .................................................................................................2
Use the Start Menu to Start Word ....................................................................2
Start Word in Different Ways ...........................................................................2
Exiting Word .......................................................................................................3
Explore Word ...........................................................................................................3
Explore the Word Window ...............................................................................3
Understanding the Ribbon ...............................................................................5
Use the Mouse ....................................................................................................5
Use Tabs and Menus ..........................................................................................6
Using the Mini Toolbar in Word ......................................................................7
Use Views in Word ............................................................................................7
Personalize and Customize Word ........................................................................8
Work with the Quick Access Toolbar ..............................................................8
Changing the Window Color .........................................................................10
Show or Hide ScreenTips ................................................................................10
Add Identifying Information to Documents ...............................................10
Setting Preferences ...........................................................................................11
Get Help .................................................................................................................12
Open Help .........................................................................................................12
Use the Help Toolbar .......................................................................................13
Conduct Research ............................................................................................13
Use the Thesaurus ............................................................................................14
Translate a Document ......................................................................................14
Accessing Microsoft Resources ......................................................................15
Update Word ....................................................................................................15
Chapter 2 Working with Documents ................................... 17
2
Create a New Document ......................................................................................18
Create a New Document .................................................................................19
Use a Unique Template ...................................................................................19
Open an Existing Document ...............................................................................22
Locate an Existing Document ........................................................................23
Search for an Existing Document ..................................................................23
Entering Special Characters ...........................................................................25
Import a Document .........................................................................................25
Write a Document .................................................................................................26
Enter Text ..........................................................................................................26
Determine Where Text Will Appear ..............................................................27
Insert Text or Type Over It ..............................................................................27
Insert Line or Page Breaks ..............................................................................28
Select Text ..........................................................................................................29
Using the Office Clipboard .............................................................................30
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