Mac at Work

371 Pages·61.197 MB·English

by  Sparks David.

Sparks Get the effi ciency and productivity you love
from your Mac — at work
Get down to business with your Mac
Mac at Work
®
Mac fans have always known their Macs are capable of doing “real” work. Now the business
world is catching on. With their rock-solid operating system and superior software, Macs
are appearing in boardrooms, courtrooms, offi ces, and enterprise networks. Whether
David Sparks
you’re switching from the Windows world or excited about having the same Mac
M
convenience at work that you enjoy at home, you need this book. Full of best practices
for using a Mac at work, it helps you capitalize on all your Mac brings to the table.
a
• C ompare Mac models, work with the software, and explore
c
Mac server options
®

• Connect and communicate with e-mail, contacts, calendars,
a
speech recognition, and mobile device connectivity
t
• I nvestigate databases and tools for task and project management,
W
billing and invoicing, and collaboration via PDFs
• E xplore synchronization and virtualization techniques
o
• Create, maintain, and secure a network r
k
• Debunk Mac myths your IT department may have heard
David Sparks is a California trial attorney who fi nds his Mac a competitive advantage. He’s a regular
faculty member for the American Bar Association’s annual TechShow, a frequent lecturer at the
Macworld Conference and Expo, editor of www.MacSparky.com (where he writes about Apple
technology and productivity), and a cohost of the popular “Mac Power Users” podcast.
$29.99 US/$35.99 CAN
Visit our Web site at www.wiley.com/compbooks
COMPUTERS/Enterprise Applications/General
0011__887777000055--ffffiirrss..iinndddd iiii 1111//99//1100 1100::4477 AAMM
Mac
at Work
David Sparks
0011__887777000055--ffffiirrss..iinndddd ii 1111//99//1100 1100::4477 AAMM
To Daisy, Samantha, and Sarah.
The three best reasons to turn off my Mac.
0011__887777000055--ffffiirrss..iinndddd iiii 1111//99//1100 1100::4477 AAMM
Mac
at Work
0011__887777000055--ffffiirrss..iinndddd iiiiii 1111//99//1100 1100::4477 AAMM
Mac at Work
Published by
Wiley Publishing, Inc.
111 River Street
Hoboken, N.J. 07030
www.wiley.com
Copyright © 2011 by Wiley Publishing, Inc.
Published by Wiley Publishing, Inc., Indianapolis, Indiana
Published simultaneously in Canada
ISBN: 978-0-470-87700-5
Manufactured in the United States of America
10 9 8 7 6 5 4 3 2 1
No part of this publication may be reproduced, stored in a retrieval system or transmitted in any
form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise,
except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without
either the prior written permission of the Publisher, or authorization through payment of the
appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA
01923, [phone], fax [phone]. Requests to the Publisher for permission should be
addressed to the Legal Department, Wiley Publishing, Inc., 10475 Crosspoint Blvd.,
Indianapolis, IN 46256, [phone], fax [phone], or online at http://www.
wiley.com/go/permissions.
LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE
NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR
COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL
WARRANTIES, INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR
A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR
PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT
BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING
THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER
PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF
A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER
NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM. THE FACT THAT
AN ORGANIZATION OR WEB SITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR
A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR
OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OF WEB SITE MAY
PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE
THAT INTERNET WEB SITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED
BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ.
For general information on our other products and services or to obtain technical support, please
contact our Customer Care Department within the U.S. at [phone], outside the U.S. at
[phone] or fax [phone].
Wiley also publishes its books in a variety of electronic formats. Some content that appears in
print may not be available in electronic books.
Library of Congress Control Number: 2010939959
Trademarks: Wiley, the Wiley logo, and related trade dress are trademarks or registered
trademarks of John Wiley & Sons, Inc. and/or its affiliates in the United States and other
countries, and may not be used without written permission. All trademarks are the property of
their respective owners. Wiley Publishing, Inc. is not associated with any product or vendor
mentioned in this book.
Colophon: This book was produced using the ITC Giovanni typeface for the body text, Gotham for
the titles, Rotis Semi Serif for the captions and sidebar text, and Rotis Sans Serif for the table text.
0011__887777000055--ffffiirrss..iinndddd iivv 1111//99//1100 1100::4477 AAMM
Acknowledgments
TT
his book is the result of a two-year campaign to document the fact you
can work on your Mac. I had a lot of help along the way.
A person does not get the gumption to write a book without some
amazing teachers. I’ve had several, including my mother, Jean Sparks, who stayed
up many late nights teaching her dense son to read, and Dr. Ronald Peterson, a
college professor who became a lifelong mentor and friend.
I would like to thank Wiley Press, particularly Aaron Black, for taking a
chance on an unpublished author and championing Mac at Work from the
beginning. Many thanks also go to my capable editorial team, Galen Gruman and
Carol Person, for their advice and support throughout this journey. This book is
better as a result of their talents (and patience). I had additional proofreading
help from Jeanelle Cameron. Thanks also go to E. John Thawley III for my
photograph.
Additional thanks for permission to use their photography in this book to
Apple (Figures 1-1 through 1-6, and portions of Figures 2-5, 2-6, and 20-1) and
Livescribe (Figure 10-9).
Finally, I want to thank my family (especially Daisy, Samantha, and Sarah),
friends, the MacPowerUsers.com community (particularly Katie Floyd), and the
MacSparky.com readers for hanging in there with me while I spent my nights and
weekends writing 90,000 words.
v
0011__887777000055--ffffiirrss..iinndddd vv 1111//99//1100 1100::4477 AAMM
Credits
Acquisitions Editor Editor
Aaron Black Carol Person, The Zango Group
Editorial Director Technical Editor
Robyn Siesky Galen Gruman, The Zango Group
Business Manager Design and Layout
Amy Knies Galen Gruman, The Zango Group
Senior Marketing Manager Cover Designer
Sandy Smith Michael E. Trent
Vice President and Copy Editing, Proofreading,
Executive Group Publisher and Indexing
Richard Swadley The Zango Group
Vice President and
Executive Publisher
Barry Pruett
vi
0011__887777000055--ffffiirrss..iinndddd vvii 1111//99//1100 1100::4477 AAMM
About the Author
DD
avid Sparks is a trial attorney in
Orange County, California, where
he’s been eating other lawyers’ lunch
for years using Macintosh computers. David
is also the editor of www.MacSparky.com
(where he writes about Apple technology
and productivity) and a co-host of the
popular “Mac Power Users” podcast (www.
macpowerusers.com).
David speaks and writes often about Apple technology. David is a
frequent speaker at the annual Macworld Conference and Expo and a regular
faculty member for the American Bar Association’s TechShow, the premier
legal technology conference, where he speaks on the Mac, iPhone, iPad, and
productivity.
vii
0011__887777000055--ffffiirrss..iinndddd vviiii 1111//99//1100 1100::4477 AAMM
0022__887777000055--ffttoocc..iinndddd vviiiiii 1111//99//1100 1100::4488 AAMM