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इंटरनेट मानक Disclosure to Promote the Right To Information Whereas the Parliament of India has set out to provide a practical regime of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority, and whereas the attached publication of the Bureau of Indian Standards is of particular interest to the public, particularly disadvantaged communities and those engaged in the pursuit of education and knowledge, the attached public safety standard is made available to promote the timely dissemination of this information in an accurate manner to the public. “जान1 का अ+धकार, जी1 का अ+धकार” “प0रा1 को छोड न’ 5 तरफ” Mazdoor Kisan Shakti Sangathan Jawaharlal Nehru “The Right to Information, The Right to Live” “Step Out From the Old to the New” IS 382 (2003): Practice for Alphabetical Arrangement [MSD 5: Documentation and Information] “!ान $ एक न’ भारत का +नम-ण” Satyanarayan Gangaram Pitroda ““IInnvveenntt aa NNeeww IInnddiiaa UUssiinngg KKnnoowwlleeddggee”” “!ान एक ऐसा खजाना > जो कभी च0राया नहB जा सकता हहहहै””ै” Bhartṛhari—Nītiśatakam “Knowledge is such a treasure which cannot be stolen” IS 382:2003 Indian Standard PRACTICE FOR ALPHABETICAL ARRANGEMENT ( First Revision) ICS 01.140.20 0 BIS 2003 BUREAU OF IN DIAN STANDARDS MANAK BHAVAN, 9 BAHADUR SHAH ZAFAR MARG NEW DELHI 110002 September ‘2(X)3 Price Group 2 Documentation and Information Sectional Committee, MSD 5 FOREWORD This Indian Standard (First Revision) was adopled by the Bureau of Indian Standards, after the draft finalized by the Documentation and Information Sectional Committee had been approved by the Management and Systems Division Council. Alphabetical arrangement means arrangement ofletters ortheir combinations according tothe traditional ordinal values of letters, which increase as we proceed from the first to the last letter of the alphabet. While usage fixes a unique arrangement among the letters of an alphabet, groups of letters with different spacing, punctuations and other marks and the introduction of alien characters, which cannot be avoided in any collection of entries, give rise to possibility for several alternative arrangements. This calls for standardization of alphabetical arrangement of entries. Such a standard is of vital importance not only to documentalists, bibliographers and librarians but also to users and producers of bibliographic, catalogues, indexes to books, directories, such as telephone directories and lists of similar nature, such as voters’ lists. Since 1952, when the first edition of this standard appeared, there have been new developments in librarianship, documentation, publishing and allied fields and information retrieval system has become both manual and mechanical. Computer has come into the field. The arrangement of items of information and records is increasingly being achieved by automatic means. This implies that rules have to be framed that can be applied without much of intellectual judgement in obtaining the desired arrangement. The variations between the first edition and the present edition are tobe found inthe rules dealing with numerals and symbols, hyphens and apostrophes, groups of initials and complex entry elements. Thq first edition prescribed that all numerals and symbols should be arranged as ifspelt out and thus interfiled alphabetically with other entries, the present edition prescribes the alternative of separate filing sequence for each category. The previous edition did not recognize the use of hyphen either injoining together two words or being used to join a prefix to a word. The presence of punctuation marks including hyphen is ignored. This distinction cannot be maintained with automatic filing by computer. The use of hyphen in either case is dying out and so isthe case with apostrophes. This standard maintains that phylians and apostrophes should be treated as spaces for filing purposes. Groups of initials have come into use with various forms. Their number has increased and there are now dictionaries for such groups of inf,ials even as acronyms. No specific rule has been prescribed in the previous editions. UNESCO or INSDOC, etc, does not specify when to treat the initials of a group as individual words and when to treat the group as awhole. Pronounce ability isaguide but it isalways possible with certain group of initials like FID, which iscalled fid. The previous standard ignored their treatment. This standard prescribes those groups of initials, which should be taken as whole words unless they are written out with spaces between the component alphabets to be, treated as separate words. The elements of complex entries at times pose difficulties in filing. A rigorous alphabetical sequence is not possible particularly when the entries filed relate to various elements. They should be arranged in alphabetical sequence of their entry elements followed by the alphabetical arrangement of secondary, tertiary or subsidiary element. IS 382:2003 Indian Standard PRACTICE FOR ALPHABETICAL ARRANGEMENT ( First Revision) 1 SCOPE Electro-deposits Electrode R6cepteur The rules contained in this standard concern Electrodes alphabetical arrangement of entries in bibliographies, Electrode (Wire) catalogues, indexes, directories and lists of similar nature. While they do not go into a detailed 2.2.2 Differences in the style of writing letters prescription of how entries should be written, including capital and small letters shall be ignored. recommendations regarding certain problems in the Examples writing of entries have become unavoidable. It also provides guidance on the arrangement of entries not INDIA AND PAKISTAN strictly alphabetical on the filing of numerals and Fiscal Agreement. symbols, and of complex entries. The standard does not prescribe rules for determining the form of entries India Associated Corporation Ltd. nor for arranging words and initials in non-reman Report. ulphabets. India. Banking. 2 .ARRANGEMENT Hubback (J.A.). Indian Banking. 2.1 Basis INDIA. The basis of arrangement shall be all-through Despatch on proposals for constitutional reforms. alphabetization for words. The numerals and symbots sha[l have their own sequence if expressed in India. Ed. numerals. If they are given in words then they will Views of the local government on the form the alphabetical sequence. The sequence of recommendations of the Indian Statutory entries shall be : Commission. First: Numerals India. History. Second: Symbols Selvam (C.) History of India. Third: Alphabets A-Z India. Indian Fiscal Commission 2.2 Rules Report. 2.2.1 Presence of space, punctuation marks, accents, apostrophes and brackets shall be ignored. India. Jt Auth. Indo-British treaty by Great Britain and India. Examples Powder 2.2.3 Abbreviations and contractions shall be Power arranged according tothe way they are written and not Power, electric according to the words for which they stand. Power, francis fountain Powerful machine Examples Power (Mechanics) a) Saint Andrew Power of a lie Sainte-Beuve, Cherles Augustin Power-operated Saint Helana Power’s handbook of engineers SH Power, Stephen Anderson Sq cm Electrode boiler St Cyr Electrode-holder Ste Anne Electrode, metal IS 382:2003 St George 3 NUMERALS b) Taper pins 3.1 Numerals shall bearranged inaseparate sequence T Bars, Steel according to their respective ordinal values. Tea Chests Teak Scantlings 3.2 Numerals shall precede letters of the alphabet. Tea Powder This is equivalent to saying that 9 shall precede A. Tech Bull Examples Tea Bars 1 Book Tea Steel 6 books Tee Bars, Steel 9 books Tee Slots 54 books Tee Squares Agriculture Tots Applecart T Slots NOTE — It is recommended that the method of writing T Squares entries should be so standardized that numbers arealways written as Hindu-Arabic numerals and not as Roman 2.2.4 Other Lunguuge Entries numerals or in words. The unhelpful order, to which the writing of numbers in words leads, is illustrated by the The entries in language, other then English shall following example: follow the English alphabetical usage except when the a) eight books entries are all in a particular Indian or foreign b) five books language other than English. In that case the c) one hundred beoks alphabetical usage of that particular language will be -d) seven books followed. e) six books 2.2.5 Diacritical Marks 4 SYMBOLS The letters or words with diacritical marks shall be 4.1 Definition ignored inalphabetization. But ingiving the sequence between two entries or items with diacritical marks By ‘symbols’ is meant non-alphabetical, non- and without it,the item with the diacritical marks shall numerals, internationally accepted characters, marks be written earlier to the one without it. and signs used in particular subjects. 4.2 Symbols shall precede alphabets. 2.2.6 Cross-Reference Entries 4.3 The symbols be spelled out and arrange them by There shall be cross-reference index entries from their corresponding words in the language used. every alternative form ofthe entry word toevery other. These will then be arranged in the sequence given in Exumples Annex A. a) At the beginning as well as at the end of the block of entries beginning with ‘Saint’, the 4.4 Other Symbols following cross-reference should be inserted: Symbols in any other subject shall be given ordinal For entries beginning with contractions of values in such a way that they fall together; the ‘Saint’ and ‘Sainte’, see entries beginning with assigning of ordinal values to the sets soformed shall ‘St’ and ‘Sta’. be in conformity with the sequence of the subjects b) Again, at the beginning and at the end of the given in the Colon Classification given in Annex B. block of entries beginning with ‘St’ the following cross-reference should be inserted: 4.4.1 The internal sequence among the symbols For entries beginning with the uncontracted belonging to a subject shall be standardized as and word or other contractions of it, see entries when need arises. beginning with ‘Saint’ and also ‘Sainte’ and 5 ENTRIES IN DIFFE-RENT ALPHABETS ‘Ste’. c) So also at the beginning and at the end of the 5.1 Entries in different alphabets shall be arranged in block of entries beginning with ‘Ste’ the separate sequences. For example, the entries in following reference should be inserted: Roman, Greek and Devnagari scripts shatl each form For entries beginning with the uncontracted asequence of its own separately. word or other cont~~ctions of it, see entries 5.2 The ordinal values ofthe characters of analphabet beginning with ‘Sainte’ and also ‘Saint’ and shall be the same as in the language of the alphabet. ‘St’. For instance, in Roman script ‘a’ shall precede ‘b’. 2 IS 382:2003 5.3 The ordinal values of alphabets of different 6 ABBREVIATION AND SINGLE LETTERS languages shall be according-to the se uence of ?) Abbreviations and acronyms consisting ofone ormore languages given in the Colon Classification . ofletters ofaword shall bewritten asletters and falling — in the seqttence letter by letter arrangement. 1) Ranganathan, S.R. Colon Classification (Madras Library Association Publication Series 16), Madras Library Association, Madras, 1950. ANNEX A (Clause 4.3) MATHEMATICAL SYMBOLS ——— identical amgle —— equals equiangttlar tends to square # is not equal to parallelogram > is greater than circle < is less than semicircle > is equal to or greater than quadrant < is equal to or less than arc 1’ is not greater than degree + is not less than feet; minutes of angle 3 contains or includes inches; seconds c iscontained by or included within infinity n intersection of square root 1X1 modulus ofx cube root, ...etc II similar or parallel to integral J’f is not parallel to factorial + plus varies as — minus percent ~ plus or minus per thousand x multiply by & and : divide by $ Dollar is to signs of proportion as ) E Pound 1 is perpendicular to NOTE —Remove ‘is’wherever used and arrange the symbols T vertical angle alphabetically according tothe sequence of the correspondkrg words. L right angle IS 382:2003 ANNEX B (Clause 4.4 ) LANGUAGE ISOLATE -1 Indo-European 1.6 Iranian 161 Avestic 11 Teutonic 162 Pahlavi 11011 Gothic 164 Persian 110153 Old Frisian 165 Afghan (Pushtu) 111 English 168 Urdu 112 Dutch 113 German 17 Semitic 114 Swedish 18 Albanian 115 Norwegian 191 Tockarish 116 Danish 192 Phyrigian 117 Icelandic 197 Hittite 12 Latin 2 Semitic 121 Italian 21 Babylonian including Syriac 122 French 22 Assyrian 123 Spanish 24 Aramaic 124 Portuguese 25 Hebrew 128 Celtic 26 Phoenician 1283 Welsh 28 Arabic 1285 Irish 3 Drrwidian 1287 Scotch, Gaelic 31 Tamil 32 Malayalam 13 Greek 33 Kanarese 14 Slavonic 34 Tulu 141 Lethic 35 Telugu 142 Russian 36 Kui 143 Bulgarian 38 Brahui 144 Illyrian 39 Toda, etc. 1441 Slav 1442 Servian 4 Other Asian languages 145 Polish 5 Other -European languages 146 Bohemian 6 Other African languages 7 Other American languages 15 Sanskrit 8 Other Australian languages 151 Prakrt 9 Other Oceanic languages 1511 Pali Divisions 4-9 to be divided by 1512 Maharashtri (GD) (Illustrative) 1516 Ardhamgadhi 467 Sumerian 1517 Magadhi 99 Artificial languages 1518 Apabhramsa To be divided by (CD) 15198 Sinhalese (Illustrative) 152 Hindi 99M Solresol 153 Punjabi 99 M7 Lingualumina 154 Kashmiri 99 M8 Volapuk 155 Marathi 99 M 84 Blaia imondal i56 Gujarati 99 M 86 Cabe Aban 157 Bengali 99 M 87 Esperanto 158 Assamese 99 N Interlingua ‘Latino Sina flex’ 1591 Oriyri 99 N1 Ido 1595 Nepalis 99 N2 Hom-Idyomo 4 Bureau of Indian Standards BIS is a statutory restitution established under the Bureau of Indian Standards Act, 1986 to promote harmonious development of the activities of standardization, marking and quality certification of goods and attending to connected matters in the country. Copyright BIS has the copyright of all its publications. No part of these publications may be reproduced in any form without the prior permission in writing of BIS. This does not preclude the free use, .in the course of implementing the standard, of necessary details, such as symbols and sizes, type or grade designations. Enquiries relating to copyright be addressed to the Director (Publications), BIS. . Review of”Indian Standards Amendments are issued to standards asthe need arises on the basis of comments. Standards are also reviewed periodically; a standard along with amendments is reaffirmed when such review indicates that no changes are needed; if the review indicates that changes are needed, it is taken up for revision. Users of Indian Standards should ascertain that they are in possession of the latest amendments or edition by referring to the latest issue of ‘BIS Catalogue’ and ‘Standards: Monthly Additions’. This Indian Standard has been developed from Doc :No. MSD 5 (199). 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