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IS 18001: Occupational Health and Safety Management Systems--Requirements with Guidance for Use (First Revision) PDF

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Preview IS 18001: Occupational Health and Safety Management Systems--Requirements with Guidance for Use (First Revision)

इंटरनेट मानक Disclosure to Promote the Right To Information Whereas the Parliament of India has set out to provide a practical regime of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority, and whereas the attached publication of the Bureau of Indian Standards is of particular interest to the public, particularly disadvantaged communities and those engaged in the pursuit of education and knowledge, the attached public safety standard is made available to promote the timely dissemination of this information in an accurate manner to the public. “जान1 का अ+धकार, जी1 का अ+धकार” “प0रा1 को छोड न’ 5 तरफ” Mazdoor Kisan Shakti Sangathan Jawaharlal Nehru “The Right to Information, The Right to Live” “Step Out From the Old to the New” IS 18001 (2007): Occupational Health and Safety Management Systems--Requirements with Guidance for Use (First Revision). ICS 13.100 “!ान $ एक न’ भारत का +नम-ण” Satyanarayan Gangaram Pitroda ““IInnvveenntt aa NNeeww IInnddiiaa UUssiinngg KKnnoowwlleeddggee”” “!ान एक ऐसा खजाना > जो कभी च0राया नहB जा सकता हहहहै””ै” Bhartṛhari—Nītiśatakam “Knowledge is such a treasure which cannot be stolen” IS 18001 : 2007 -if Clfcl'{il[f FcttSl~ {c(lx~ ~ ~an ~~ ~­ cB xif"5C1 \3q~lJI ~ l1fTT~~ ~~ ) ( q5MI ~erur Inc/ianStandard OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM - REQUIREMENTS WITH GUIDANCE FOR USE ( First Revision) ICS 13.100 © BIS 2007 BUREAU OF INDIAN STANDARDS MANAK BHAVAN. 9 RAHADUR SHAH ZAFAR MARG NEW DELHI 110002 S'eptember 2007 Price Group 11 Occupational Safety and Health and Chemical Hazards Sectional COlnmittee, CHD 8 FOREWORD This Indian Standard (First Revision) was adopted by the Bureau of Indian Standards, after the draft finalized by Occupational Safety and Health and Chemical Hazards Sectional Committee had been approved by the Chemical Division Council Health and safety is one of the most important aspects of an organization's smooth and effective functioning. Good health and safety performance ensures an accident free industrial environment. With the continuous and untiring effort of various legislative authorities as well as NGOs, the awareness of occupational health and safety (OH&S) has improved in India considerably. Organizations have started attaching the same importance to achieve high OH&S performance as they do to other key aspects of their business activities. Considering this fact and a great demand from the industry for a comprehensive framework for OH&S, the Committee formulated IS 18001 in the year 2000 taking considerable assistance from BS 8800 : 1996 'Guide to occupational health and safety management system'; and ASINZS 4804 : 1997 'Occupational health and safety management systems - General guidance and principles, assessment and supporting techniques'. There is no ISO Standard on the subject. Based on the experiences gained since last 5 years, and the revision of I SO 14001 : 1996 'Environmental management systems - Requirement guidance for use' as well as both the hase standards, the Committee felt to revise the standard to make it more compatible/with latest ISO 14001 keeping in mind the interest of the users for integrating with other management system. This standard intends to assist the organizations to develop a systematic approach to management ofOH&S in such a way as to protect their employees and others whose health and safety may be affected by the organizations' activities. This standard also intends to improve OH&S performance of organizations by providing the requirements and guidance for use. The OH&S management systems may be integrated with the management of other aspects of business performance in order to: a) minimize risk to employees and others, b) improve business performance, and c) assist organizations to establish a responsible image at the marketplace. The requirements of OH&S n1anagement systems have been prescribed iIi this standard. Annex A provides the guidance for use and correct interpretation. Annex B gives a comparison of requirements of this standard with those of IS/ISO 9001 : 2000 and ISIISO 14001 : 2004. It is expected that this comparative chart will help the llsers in understanding the standard in a better way. Identification of hazard and assessment and control of risks form a major and important part of OH&S management systems. A general guideline describing the principles, approach and procedure of hazard identification and assessment and control of risks has been given-in Annex C though the Committee also developed a separate Indian Standard IS 15656 : 2006 'Hazard identification and risk nnalysis - Code of practice'. Compliance with this standard by an organization does not confer its immunity from its legal obligations. The composition of the Committee responsible for formulation of this standard is given at Annex D. IS 18001 : 2007 Indian Standard OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM - REQUIREMENTS WITH GUIDANCE FOR USE ( First Revision) I SCOPE through reference in this text, constitute provisions of this standard. At the time of publication, the editions This standard prescrihes requirements for an indicated were valid. All standards are subject to occupational health and safety (OH&S) management revision. and parties to agreements based on this -;ystem, to enable an organization to formulate a policy standard are encouraged to investigate the possibility and objectives, taking into account legislative of applying the most recent editions of the standards requirements and information abollt significant hazards indicated below: and ri~li:~, which the organization can control and over which it can he expected to have an intluence, to protect IS No. Title its employees and others. whose health and safety may 3786: 1983 Method of computation of frequency be affected by the activities of the organization. It does and severity rates for industrial injuries not itself state specific safety performance criteria. This and classification of industrial .'itandard is applicahle to any organization that wishes accidents (jin;t revision) to: ISIlSO 14001 : Environmental management systems 2004 - Requirements with guidance for a) Implement, maintain and continually improve use an OH&S management system; IS 14489 : 1998 Code of practice on occupational b) Assure itself of its confomlance with its stated safety and health audit OH&S policy; 3 TERMINOLOGY c) Demonstrate such conformance to others; d) Seek certification/registration of its OH&S For the purpose of this standard, the definitions given in m'lnagement systems by an external IS/ISO 14001, IS 14489 and the following shall apply. organization; and 3.1 Accident - UnpJannedlUndesired event giving rise e) Make a self-determination and self to death, ill health, injury, damage or other losses to declLlfation of conformance with thi~ standard. personnel or property. All the requirements in this standard are intended to 3.2 Audit - A systematic, independent and a documented he incorporated into any OH&S management system. process for obtaining evidence and evaluating it The extent of application will depend on such factors objectively to determine the extent to which defined as the OH&S policy of the organization, the nature of criteria are f uHilled. its activities and the conditions in which it operates. NOTE - The word 'independent' here docs not necessarily This Indian Standard also provides informative mean external to the organiz;ltion. guidance on the use of the requirements in Annex A. 3.3 Continual Improvement - Recurring process of NOTES enhancing the OH&S management system, to achieve 1 for case of use, the sub-clauses of this specification and Annex improvements in overall OHS performance A have related numbers; thus. for example, 4.3.3 and A-3.3 hoth deal with 'Legal and other requirements'. 3.4 Hazard - A source or a situation with a potential 2 Tlh' guidance has been provided to ensure that managers to cause harm in terms of human injury or ill health, who have already invested in learning to opaale within the damage to property, damage to the environment or a framework l)f cither Quality Managemcnt Syqems or Environmental Management Systems standards can readily combination of these. understand the requirements of this standard and thereby improvt." OH&S management in their organization. 3.5 Hazard Identification - The process of recognizing a hazard in existence and defining its characteristic! 2 REFERENCES impact. The standards listed below contain provisions, which 3.6 Incident - Event that give rise to an accident or IS 1S OO I : 2007 ha.;; the potential to lead to an accident. 3.19 Risk Assessment - The overall process of estimating the magnitude of risk and deciding whether 'lUTE - An incident whne no ;11 health, injury, daJll<lge or the risk is tolerable. !llher loss occurs is also referred to as 'near-miss', The term 'incident' im:ludt:s 'near-misses', 3.20 Safety - State in which the risk of harm to 3.7 Interested Party - Individual or group concerned persons or damage to property is limited to a tolerable with or affected by the OH&S performance of an leveL organization, 3.21 Tolerable Risk - Risk that has been reduced to 3.8 !'ion-conformity - Non-fulfilm~nt of a requirement a level that can be endured by the organization having [ISIlSO 9000: 2000,3.6.21 regards to its legal obligations and its own OH&S Policy. 3.9 Occupational III Health - III health that is judged to hJve been caused by or made worse by a person's 4 OH&S MANAGEMENT SYSTEMS work activity or environment. REQUIREMENTS 3.10 Occupational Health and Safety ~fanagement 4.1 General Requirements System - A set of interrelated or interacting elements to establish OH&S Policy and objectives, and to The organization shall establish, document, implement, achieve those objectives. maintain and continually improve an OH&S management sy:'itcm. in accordancc with the 3.1 J Occupational Health and Safety requirements of this standard. The organization shall Objectives -Overall goals in terms of OH&S define and document the scope of its OH&S performance, arising from the OH&S policy that an management system. organization sets itself to achieve. and \vhich is quantified where practicable. 4.2 OH&S Policy 3.12 Occupational Health and Safety Policy - Top management shall define, document and endorse Overall intentions and direction of an organization in its OH&S policy, The policy shall: relation to its overall OH&S performance as formally a) be appropriate to the nature. scale and the expressed hy top management. hazards and risks of its activities and facilities; :'\OTE - The OH&S Policy provides a frarncv"ork tor ils duillll b) includes a commitment to continual ~\I1J for setting its OH&S ohjectives and targets, improvement in its OH&S performance; 3.13 Occupational Health and Safety Professional - c) include a commitment to comply with the A person, with expertise and qualifications in the applicable OH&S legislations and with other assessment, evaluation and prevention or control of requirements to which the organizations occupational risks, hazards or occupational ill health, suhscribe; 3.14 Occupational Health and Safety Target-- A d) be implemented, maintained, communicated detailed performance requirement quantified \vhcrcver to all employees and understood within the practicable pertaining to the organization, that arises organization; from the health and safety objectives and that needs [0 c) provide a framework for establishing, be met in order to achieve those objectives. maintaining and periodically reviewing OH&S ohjectives and targets; .l15 Occupational Health Surveillance Monitoring the health of people to detect signs or t) be reviewed periodically to ensure that it symptoms of work related ill health so that steps can remains relevant and appropriate to the he taken to eliminate, or reduce the probahility of organization; and further deterioration. g) be available to the public. 3.16 Rehabilitation - The managed process of 4.3 Planning maintaining injureu or ill employees in, or returning 4.3.11Ilitial OH&S Review them Lo suitable employment. The organization shall carry out an initial review of 3.17 Risk - The combination of frequency, or their existing arrangements for managing OH&S, The probability of occurrence and consequence of a specified hazardous event. current position of an organization with regard to OH&S shall be estahlished by means of an initial 3.18 Risk Analysis - A systematic lise of available review of its current OH&S arrangements to: information 10 determine how often specified events a) Identify the gaps between any existing may occur and magnitude of their likely cons~qucnccs. IS t 8001 : 2007 systems in place and the requirements of this requirements as well as the changes to these to maintain standard; regulatory compliance. It shall ensure communication b) Identify all hazards and risks associ~ted with of relevant information on legal and other requirements the organization's activity and factlities; to its employees at all times. c) Assess the level of know ledge and compliance 4.3.4 Objectives, Targets, Performance Indicators and with all OH&S standards and legislation; Programme(s) d) Compare current arrangement'i with best The organization shall establish, implement and practice and performance in the organization's maintain documented OH&S objectives and targets at employment sector and other appropriate relevant functions and levels within the organization. sectors~ e) Review past experience with incidents and When establishing and reviewing its objectives, an results of any previous assessments. organization shall consider the legal and other compensation experience, disruption, etc, requirements, its significant hazards and risks, its associated with OH&S; and technological options and its financial, operational and husiness requirements and views of the interested f) Assess efficiency and effectiveness of existing parties. The objectives and targets shall be measurable resources devoted to OH&S management. where practicable and consistent with the OH&S The organization shall document this information and policy, including the commitment to health and safety shall plan .the progressive implementation of the at workplace, to compliance with applicable legal elements of the system based on this information. requirements and to continual improvement. 4.3.2 Hazard Identification. Risk Assessment and Risk Objectives, targets and programme(s) shall be regularly Control reviewed at planned intervals and revised, if necessary. The organization shall establish. implement and The organization shall estahlish, implement and maintain programme(s) for achieving its objectives and maintain procedures for the ongoing identification of targets. It shall include: hazards, assessment of associated risks and necessary control measures related to its activities and facilities a) Designation of responsibility for achievement over which it has control or influence, in order to of objectives and targets at relevant functions determine those which have or can have significant and levels of the organization, and impact over OH&S. This shall include: h) Means and timeframe by which they are to a) Routine and non-routine activities; be achieved. b) Activities of all personnel having access to I f a project relates to new developments and new or the workplace (including sub-contractors and modified activities and services, ·programme(s) shall visitors); and be amended appropriately, where relevant, to ensure c) Facilities at the work place, whether provided that OH&S management applies to Stich projects. by the organizations or others. When the objectives and targets are set. the organization The organization shall ensure that the results of these shall consider establishing measurable OH&S assessments and the effects of these controls are performance indicators. These indicators shall be used considered while setting its OH&S objectives. The as a basis for an OH&S performance evaluation system organization shall document this information and keep and to provide information on both OH&S it uptodate. management and operation systems. 4.3.3 Legal and Other Requirements 4.4 Implementation and Operation The organization shall establish, implement and 4.4.1 Resources. Roles. Responsibility and Authority maintain a procedure(s): Roles, responsibilities and authorities of the personnel a) to identify and have access to all legal and who manage, perform and verify activities having an other requirements to which the organization effect on the OH&S risks of the organization's subscribes and that are attributable to the activities, facilities, processes and services, shall be OH&S hazards and risks of its activities and defined, documented and communicated to facilitate facilhies. effective OH&S management. OH&S responsibilities, b) to determine how these requirements apply accountabilities and authorities to act and reporting to its OH&S hazards and risks. relationships or all levels of functionaries including sub-contractors and visitors shall be defined, The organization shall also keep track oflegal and other documented and communicated. 3 IS ISOOt: 20U7 Ult!mate responsibility for 01-l&S shall rest with the b) The significant hazards and risks actual or top management. The organizatlon shall define, potential, of their work activities and the designate, document and communicate OH&S benefits of improved OH&S performance; re~r()l1sihilities and authority to act and reporting c) Their roles and responsibilities \n achieving relationships for all levels of functionaries including conformance with OH&S policy and suh-contractors and visitors. The organization shall also procedures and with the requirements of estahlish and maintain procedure that monitors and OH&S management systems; and communicate any changes in designated d) The potential consequences of departure from resronsibilities and authorities and the organization specified operating procedures. shall be able to respond in a timely and effective manner to ,-'hanging or unusual circumstances or events. 4.4.3 Communication and Reporting The organization's top management shall appoint at 4.4.3.1 Commu.nication tht' senior management level specific management Organization shall establish, implement and maintain rcpresentative(s), with executive powers, who, procedure(s) to ensure that pertinent OH&S irrc<.;pectivc of other responsihilities, shall have defined information including significant risks and hazards are role:-., responsibilities and authority for: communicated and from employees and other <1) Ensuring Chat OH&S management system interested parties. The organization shall ensure: rC(luircments ::Irc establishcd, implemented a) Communicating the results from management and maintained in accordance with this Indian systems monitoring, audit and management Standard; and reviews to those within the organization who b) Reponing on the performance of OH&S are responsib1e for and have a stake in the management system to top management for organization's performance; n:vicw anJ a:-,; a ba~i:-\ for improvemt:nt of the b) Receiving, documenting and responding to OH&S management system. relevant communication on OH&S from Management shall provide adequate resources essential external interested parties~ and to e'itahlish, implement, maintain/control and c) Communicating the relevant information to i mprovcmcnt of the OH&S management system. people outside organization who are likely to Resources include human resources including be affected. specialized skills, organizational infrastructure, 4.4.3.2 Reporting technology and fillancial resources. The organization shall establish, implement and 4.4.2 Competenc(', Trailling and Awareness maintain documented procedures for relevant and The organization shall ensure that any person(s) timely reporting of information required for monitoring performing tasks for it or 011 its behalf whose work/ and continual improvement of OH&S performance. \\iorkplace involves significant hazard, identified by Internal reporting procedures shall cover: the organization is(are) c'ompetent on the basis of a) Incident occurring reporting, appropriate education, training or experience, and shall retain Jssociateu records. The organization shall also b) Non-conformance reporting, ~stablish, implement and maintain a procedure(s) to c) Health and safety performance reporting, and identify the competency standards and to meet them. d) Hazard identification reporting. fhe organizJtion shall identify training needs for all External reporting procedures shall cover: personnel, whose work/workplace involves significant a) Statutory reporting requirements, and hazard associated with its OH&S management system. It shall provide training or take other action to meet b) Stakeholder reporting, lhese needs, evaluate its effectiveness. and shall retain 4.4.4 Documentatioll associated records. The OH&S Management System documentation shall It shall establish and maintain procedures to make its indude: \..'m~"'l()yecs or members at each relevant function and level <l\V3re of: a) OH&S Policy, objectives and targets; b) Description of the scope of the OH&S <I) The importance of conformance with the management system; OH&S policy and procedures and with requirements of the OH&S management c) Description of the main elements of the system; OH&S management systems and their 4 IS 18001: 2007 interaction, and reference to related <1) Establishing, implementing and maintaining documentation; documented procedure(s) to control situations d) Documents, including records, required hy where their ahsence could lead to deviations this Indian Standard; and from the OH&S policy and the objectives and e) Documents. including records, determined by targets; the organization to ensure the dft.':ctive b) StipUlating operating criteria in the implementation of OH&S management procedures; and system. c) Establishing and maintaining procedure(s) related to the identified significant hazards NOTE--It is important that documented procedures alld \vork instructions are treated with productivity in mind and with and risks of goods and services lIsed by the health & safety matter integrated into each step and the design organization and communicating relevant and review of such procedures are developed by competent procedures and requirements to suppliers and people together with involvement from 1110',(' required [0 sub-contractors. perform the task(s). Such documented procedures and work instructions are commonly known as systems of work or 4.4.6.1 Design and engineering standard operation procedure. 4.4.5 Conlml of Documents The organization shall establish, implement and maintain procedure(s) to ensure that health and safety The organization shall establish, implement and is considered at the initial design and planning phase maintain a procedure(s) for controlling all documents to build risk controls at this point. To ensure this, each required by the OH&S management sysler. . s and hy stage of design cycle (development, review verification. this standard: validation and change) should incorporate hazard a) Documents are approved for adequacy prior identification, risk assessment and risk control to issues; procedures. Appropriately competent people shall be b) Dm;urnenls are periodically reviewed, revised allocated clear responsibilities to meet and verify health as and when necessary and re-approved for and safety requirements. Where the newly evaluated adequacy by authorized personnel; hazard cannot be eliminated or substituted for one that c) Changes and the current revision status of presents lower risks, engineering controls shall he documents are identified; adopted. When the product. process or workplace is redesigned this experience shall be considered in the d) The current versions of relevant documents design process. arc available at all locations; e) Obsolete documents are promptly removed 4.4.6.2 Purchasing from all points of issue and points of LIse, or The organization shall establish, implement and otherwise assured against unintended use; n maintain procedure(s) for purchasing of goods and Any obsolete documents retained for legal services including maintenance procedures under and/or knowledge preservation purposes arc contract to others to ensure that purchased goods, suitably identified; services, and products and suh-contractors conform to g) Documents remain legible, dated (with dates the organization's OH&S requirements. of revision) and readily identified: and 4.4.7 Emergency Preparedness and Response h) Documents of external origin determined by the organization to be neces~ary for the The organization shall establish, implement and planning and operation of the OH&S maintain procedure(s) for emergency preparedness and management systems arc identified and their response, to plan for contingency in advance and to distribution controlled. periodically test these plans to allow an adequate Records are special type of documents :lI1d shall be response to occur during the actual emergency. While controlled in accordance with the requirement given planning the proccdure for emcrgency preparedness it In 4.5.4. shall consider significant events such as fire, explosion, toxic release or natural disasters that threaten the 4.4.6 Operational Control viability of the organization. On-site and off-site The organization shall identify those operations and emergency plans and procedures shall be developed activities that arc associated with the identified and periodically tested. reviewed and revised, where significant hazards and risks in line with its policy, necessary by the appropriate authority. Emergency objectives and targets. The organization shall plan these plans of large installations should be prepared in activities, including maintenance, in order to ensure consultation with municipal or state disaster planning that they arc carried out under specified conditions by: authorities. 5 IS 18001: 2007 interaction. and reference to related ;1) Establishing, implementing and maintaining documentation: documented procedure(s) to control situations d) Documents, including records, required hy where their absence could lead to deviations this Indian Standard: and from the OH&S policy and the objectives and e) Documents, including records, determined hy targets; the organization to ensure the effective b) Stipulating operating criteria in the implementation of OH&S mJTlagemcm procedures; and system. C) Establishing and maintaining procedure(s) NOTE - It is important that dOl:umcntetl procedures and work related to the identified significant hazards Instrul:tions nrc treated with productivity ill mind and with and risks of goods and services lIsed by the health & safety matter integratcu into e~Kh step and the design organization and communicating relevant and reviev,: of such procedures are developed hy cUlllpt'tt'nt procedures and requirements to suppliers and people together with involvclllC'Jlt from tho';l' required to perform the task(s). Such documented proCl'dilfc'; and work sub-contractors. instructions arc commonly known as :iystems of work or 4.4.6.1 Design and engineering standard operation procedure. 4.4.S Control o/DocUfnenls The organization shall establish, implement and maintain procedure(s) to ensure that health and safety The organization shall establish, impJernellt and is considered at the initial design and planning phase maintain a procedure(s) for controlling all documents to build risk controls at this point. To ensure this, each required by the OH&S management SYSlcr,-,s and hy "tage of design cycle (development, review verification, this stalldard: validation and change) should incorporate hazard cl) Documents are approved for adequacy prior identification, risk assessment and risk control to issues; procedures. Appropriately competent people shall be b) Documents are periodically reviewed, revised allocated clear responsibilities to meet and verify health as and when necessary and fe-approved for and safety requirements. Where the newly evaluated adequacy by authorized personnel; hazard cannot be eliminated or substituted for one that c) Changes and the current revision status of presents lower risks, engineering controls shall he documents are identified; adopted. When the product, process or workplace is redesigned this experience shall be considered in the d) The current versions of relevant documents design process. are available at all locations; t') Obsolete documents are promptly removed 4.4.6.2 Purchasing from all points of issue and points of lise, or The organization shall establish, implement and otherwise assured against unintended usc; n maintain procedure(s) for purchasing of goods and Any obsolete documents retained for legal services including maintenance procedures under and/or knowledge preservation purposes are contract to others to ensure that purchased goods, suitably identified: services, and products and suh-contractors conform to g) Documents remain legible, dated (with dates the organization's OH&S requirements. of revision) and readily identified; and 4.4.7 EmergencJ' Preparedness and Response Ii) Documents of external origin dekrmined by the organization to be necessary for the The organization shall establish, implement and planning and operation of the OH&S maintain procedure( s) for emergency preparedness and management systems are identifieu and their response, to plan for contingency in advance and to distrihution controlled. periodically test these plans to allow an adequate Records Clrc special type of documents :lnd shall bc response to occur during the actual emergency. While controlled in accordance with the requirement given planning the procedure for emergency preparedness it in 4.5.4. shall consider significant events such as fire, explosion, toxic release or natural disasters that threaten the 4.4.6 Operational Control viability of the organization. On-site and off-site The organization shall identify those operations and emergency plans and procedures shall be developed activities that are associated with the identified and periodically tested, reviewed and revised, where significant hazards and risks in line with its policy, necessary by the appropriate authority. Emergency objectives and targets. The organization shall plan these plans of large installations should be prepared in ,lCtivities, including maintenance, in order to ensure consultation with municipal or state disaster planning that they are carried out under specified c(inditions by: authorities. 5

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