INDIAN INSTITUTE OF TECHNOLOGY JODHPUR Selection of Architect for Comprehensive ...

110 Pages·2013·0.77 MB·English

by  Sanjay Prakash

INDIAN INSTITUTE OF TECHNOLOGY JODHPUR

Selection of Architect
for
Comprehensive Architectural Design
of
Buildings in Residential Zone, Hostel Zone,
and related Utilities and Services,
In
Phase 1 Development of Permanent Campus of IIT Jodhpur

Request for Proposal
IIT Jodhpur, Phase 1: RFP for Comprehensive Architectural Design for Residential Category
CONTENTS
Part 1 of 2 Page
General Terms of Reference 1 to 30
Annexure 1. Site. Outline Master Plan, Surveys, Pictures, Soil Investigations A1-1
Annexure 2. Areas and Scope of Architects A2-1 to 2
Annexure 3. Primary Eligibility Criteria A3-1
Annexure 4. Evaluation Criteria for Short-Listing of Applicants A4-1 to 6
Annexure 5. Applicant’s Profile A5-1 to 3
Annexure 6. Format of Letter of Consent A6-1
Annexure 7. Format of Affidavit (for Consortium Applicant) A7-1
Annexure 7. Format of Affidavit (for Individual Applicant) A7-2
Annexure 8. Format of Letter of Consortium(for Consortium Applicant) A8-1
Annexure 9. Applicant’s Proposed Project Management Structure A9-1
Annexure 10. Applicant’s Experience: Project Sheet A10-1 to 2
Annexure 11b. Applicant’s Experience: Data Chart A11-1
Annexure 12. Key Professional Staff Employed A12-1
Annexure 13. Curriculum Vitae of Key Professional Staff Employed A13-1
Annexure 14. Details of Turnover and Net-worth of Last 5 Years A14-1
Annexure 15. Special Conditions of Contract A15-1 to 8
Annexure 16. Format of Agreement A16-1 to 3
Annexure 17. Format of Financial Proposal A17-1
Annexure 18. Format of Cover Letter to be submitted along with Proposal: A18-1 to 2
Part A. Submission of Statement of Pre-qualification, Technical Capability
and Financial Proposal
Annexure 19. Format of Cover Letter to be submitted along with Proposal: A19-1 to 2
Part B. Submission of Technical Proposal
Annexure 20. Operative Guidelines of CMP (Extracted from RFP of CMP) A20-1 to 25
Annexure 21. Queries from earlier RFP processes applicable to this RFP A21-1 to 13

Part 2 of 2
See page A1-1 for further contents of part 2 of 2
IIT Jodhpur, Phase 1: RFP for Comprehensive Architectural Design for Residential Category
General Terms of Reference
1 INTRODUCTION
1.1 Indian Institute of Technology Jodhpur (hereinafter called “the Institute”/“IITJ”),
which term shall include its duly authorized representatives and assigns, wishes to
develop its permanent campus as a “Smart Eco-Campus” (hereinafter called “the
Project”), in an area of 340.74 Hectares (842 acres) (hereinafter called “the Site”),
located north-west of Jodhpur city along National Highway 65 connecting Jodhpur
to Nagaur.
1.2 A consultant has been selected for the preparation of Campus Master Plan
(hereinafter called “CMP”) of the permanent campus of IITJ (hereinafter called “the
CMP Consultant”).
1.3 This permanent campus shall be developed in phases as outlined in the CMP. All
development works at the Site, including design, construction and project
supervision and management services, shall be carried out strictly in accordance
with the CMP.
1.4 Operative guidelines for CMP are available at Annexure 20, and a relevant extract
of the CMP along with an editable CAD drawing of the site shall be separately
made available to prospective applicants by the end of the RFP document issuing
period stated in Para 1.13 of this document.
1.5 The CMP shall include architectural and urban design guidelines, requirements and
configuration of buildings, and requirements of building services and infrastructure
linkages. This represents a substantial portion of the initial stages of design work.
Therefore, the Architect should bid the fee after taking this into account.
1.6 For buildings in Phase I of development as outlined in the CMP, the Institute wishes
to appoint one or more Architects for providing Comprehensive Architectural
Design for the whole or part of the Buildings in Residential Zone, Hostel Zone,
and related Utilities and Services. This part of said services is referred to
hereinafter as “Residential Category”.
1.7 For buildings in Phase I of development as outlined in the CMP, the Institute is
already in the process of appointing one or more Architects for providing
Comprehensive Architectural Design for the whole or part of the Buildings in
Academic Zone, Outreach Zone, Sports Zone, Recreation Zone, and related
Utilities and Services. This part of the services is referred to hereinafter as “Non-
Residential Category”.
1.8 As per the scope of work in this RFP document, there is substantial repetition of
work in the Residential Category. The fee should be bid after taking this into
account.
1.9 As a part of the process of selection of Architect for Phase 1 of the Project,
proposals are hereby invited from reputed organizations or consortia of not more
than three organizations that possess proven professional capabilities in
Comprehensive Architectural Design of the Residential Category, and are eligible
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IIT Jodhpur, Phase 1: RFP for Comprehensive Architectural Design for Residential Category
as per the primary eligibility criteria given in Annexure 3 of this document. Such
organisation or consortium is hereinafter referred to as “Applicant”.
1.10 Applicants may be reputed and experienced architects/architectural firms or a
consortium of architectural firms, professionally qualified and eligible to practice
the profession of architecture in India according to all applicable laws.
1.11 Consultants/Firms may associate with each other to form a consortium to
complement their respective areas of expertise, or for other reasons. Such an
association may be for the long term (independent of any particular assignment) or
for a specific assignment. The consortium may take the form of a joint venture or
of a sub consultancy. In case of a joint venture, all members of the joint venture
shall sign the contract and shall be jointly and severally liable for the entire
assignment.
1.12 Consortia will be considered eligible only if the same are formed by a legal
document with clear indication of the duties and responsibilities of each partner in
the implementation of this consultancy assignment. Notarized copy of such
document along with the power of attorney instrument for the authorized
signatory of the consortium are to be submitted along with technical bid without
which the bid proposal will be summarily rejected. The format of the Letter of
Consortium to be submitted along with the aforementioned legal documents is
given in Annexure 8.
1.13 This RFP document can be downloaded from the Institute’s website
(www.iitj.ac.in). Also, a hard copy of the document can be sought from the address
below during office hours on all working days from 22 November, 2013 till 29
November, 2013:
The Assistant Registrar
Indian Institute of Technology Jodhpur
Old Residency Road, Ratanada
Jodhpur 342011, Rajasthan
1.14 This Request for Proposal (RFP) is addressed to only those applicants that may be
eligible as per the primary eligibility criteria given in Annexure 3 of this document.
The purpose of this RFP document is to provide information to the eligible
applicants for preparation of their proposals for the selection process.
1.15 Neither the CMP Consultant, nor the winning bidder as Architect for Phase 1
Development of Buildings in Academic, Outreach, Sports, Recreation Zones, and
related Utilities and Services, nor any of their constituent partners or consultants
are permitted to be an Applicant, either as an independent Applicant or as a
constituent of a consortium. Bids of such applicants shall be summarily rejected.
1.16 Information contained in this RFP document reflects various assumptions and
assessment based on current understanding of the Institute. Each applicant may
require to augment this information with their own experience to develop and
submit technical and financial proposals.
1.17 Applicants are expected to make their own assessment and satisfy themselves fully
with all aspects of the Institute’s structure, Project needs, Site conditions, local
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IIT Jodhpur, Phase 1: RFP for Comprehensive Architectural Design for Residential Category
environment, functional and statutory requirements for development of the
various components of such a campus and accordingly make proposals.
1.18 Applicants are required to submit their proposals strictly according to the terms
and conditions and in the form and manner as specified in this document.
1.19 Applicants are required to submit a non-refundable processing fee of Rs. Ten
Thousand (Rs. 10,000/-) in the form of demand draft drawn in favour of “Indian
Institute of Technology Jodhpur” payable at Jodhpur along with their submission
(Para 9 of this document gives details of the submission).
1.20 Applications submitted may be summarily rejected if not accompanied by the
requisite processing fee.
1.21 In case of consortium, the Institute shall deal only with the lead member of the
consortium for all purposes.
1.22 The Institute reserves the right to award any set of buildings or part thereof of
Phase I of development in the Residential Category to one or more architectural
firms or consortium as selected or to any other firm or consortium as per sole
discretion of the Institute.
2 THE INSTITUTE
2.1 IITJ is an autonomous Institute established by the Government of India, and one of
the new IITs being established by the Ministry of Human Resource Development
(MHRD). The Institute is functioning through its transit campus at MBM
Engineering College, Jodhpur.
2.2 IITJ presently offers degree programs in the following disciplines:
B. Tech. Degree Program M. Tech. and/or Ph.D. Degree
Programs
Computer Science and Engineering Information and Communication
Electrical Engineering Technologies
Mechanical Engineering Energy
Systems Science System Science
Biologically Inspired System Science Biologically Inspired System Science
Various research areas and disciplines
2.3 IITJ aims to:
(a) Impart quality education at undergraduate, postgraduate, doctoral and
postdoctoral levels in engineering and other disciplines;
(b) Fulfill the academic mission in a manner that is socially, economically and
environmentally sustainable;
(c) Provide solutions to the problems of depletion of the earth's finite and largely
non-renewable energy resources by exploiting the role of renewable energy
in sustainable infrastructure development; and
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IIT Jodhpur, Phase 1: RFP for Comprehensive Architectural Design for Residential Category
(d) Harness the potential of technological advances and state-of-the-art
technology alongside traditional wisdom in developmental and design
practices to meet environmental and other challenges.
2.4 To realize these aims, and to provide a compelling model for future communities,
the Institute wishes to develop its campus at Jodhpur as a “Smart Eco-Campus”.
3 THE SITE
3.1 The Site has an area of 340.74 Hectares (842 acres), which is located north of
Jodhpur city along National Highway 65 connecting Jodhpur to Nagaur, and is
available for development of the permanent campus of IITJ.
3.2 The terrain is fairly flat, with a perceptible difference between the highest and
lowest levels. The soil consists of weathered rock with little topsoil. It is largely
devoid of vegetation except for scattered grass and a few stunted trees. IITJ has
made some concentrated effort to improve this by undertaking plantation of trees
along the periphery.
3.3 The area has been marginal as far as one knows and the farming or agriculture on
it is not at any appreciable scale. It has been used for grazing.
3.4 The runoff pattern is mostly sheet flow with very few drainage routes expressed as
discernible valleys. There is considerable erosion on site due to both wind and
water action. There may be some wetness along the low lying areas after the
monsoon.
3.5 Detailed information about the Site is given in Annexure 1.
4 CAMPUS AND BUILDING REQUIREMENTS
4.1 As a Smart Eco-campus, sustainability and environmental sensitivity shall be
emphasized at all levels. Its pattern shall be driven by stewarding natural resources
and based on renewable energy. This campus shall function 24x7, for 365 days of
the year. All proposed zone-level activities within the campus (including individual
buildings and their related services and open spaces) shall be required to:
(a) Meet the best practices/standards provisions as applicable to ecologically-
sustainable design in arid and semi-arid geo-climatic conditions, which result
in efficient use of energy, water and other natural resources;
(b) Promote water-sensitive design that uses the complete water cycle;
(c) Promote the use of waste products to satisfy energy and material resource
needs;
(d) Promote the use of building-integrated and other active and passive solar,
wind and like alternate energy production/recovery systems;
(e) Promote the application of technological advances and state-of-the–art
technology in conjunction with local materials and traditional construction
practices, knowledge and wisdom for greater efficiency and sustainability in
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IIT Jodhpur, Phase 1: RFP for Comprehensive Architectural Design for Residential Category
accordance with the CMP guidelines and requirements; and
(f) Promote integration with the larger campus level greens, community spaces,
farms and the community living pattern as per the CMP guidelines and
requirements.
4.2 The final goal is to have a campus that is net zero waste, net zero energy and net
zero water, reaching full range self-sufficiency at the end of the project period.
4.3 Sustainability initiatives shall need to be performance-based and shall be
continuously monitored in accordance with the CMP guidelines and requirements
to ensure that they provide good value for investments that the Institute makes.
4.4 The Comprehensive Architectural Design services addressed in this RFP are for
design and supervision of construction of any building(s) on the sub-site(s) or
zone(s) as specified in the CMP, with scope as per Para 5 of this document, and
shall include but not be limited to civil, structural, electrical, air-conditioning and
ventilation, fire fighting, landscape within the sub-site(s) or zone(s), interior
furnishing, all necessary low voltage systems and networks, appropriate circulation
and parking, plumbing and sanitary, water supply (various qualities if required),
water harvesting systems, waste water and recycling, drainage and conjoint surface
and ground water management, solid waste management and recycling, soil
conservation and improvement, climate control using passive and active systems,
energy systems, waste to energy systems, intelligent building management and
automation systems, performance and other monitoring systems as required for
the functioning of such buildings and services and as per CMP requirements from
time to time. They shall include provisions for integration of all proposed zone-
level activities including individual buildings and their related services with the
larger campus level infrastructure and services as per the CMP guidelines and
requirements from time to time.
4.5 The Architect selected for providing Comprehensive Services for design and
supervision of construction of any building(s) shall be responsible for obtaining all
corresponding statutory approvals from the concerned competent
authorities/agencies/offices for the particular building(s) and their related services.
4.6 The buildings and functional requirements along with the projected area
requirements of various spaces are given in Annexure 2. This information is liable
to be refined and altered from time to time, and shall be taken as an indicative
guideline to assist Applicants to provide competitive bids, and any change in area
shall not be taken to be a reason to invalidate such bids.
4.7 In addition to variations projected by the Institute from time to time, an overall
variation of upto 15% in the areas designed by the Architect from those projected
by IITJ in this document shall be acceptable for the purposes of design if felt
necessary for design simplification, standardization of spaces, and architectural
considerations.
5 SCOPE OF SERVICES
5.1. The Scope of Services for the selected Architect shall comprise of the following:
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IIT Jodhpur, Phase 1: RFP for Comprehensive Architectural Design for Residential Category
(a) General Services
(b) Comprehensive Architectural Design on the sub-site(s) or zone(s) within the
CMP guidelines, including structural and services design of the buildings and
structure involved therein.
5.2. General Services
5.2.1. All reports, drawings, 3D visual renderings, presentations and other
documents to be submitted in fulfilment of the scope of services, shall be
in soft copies and six sets of printed copies, in the formats and scales as
directed from time to time by the Institute or its authorized
representative. One set of handmade model and soft copy of walk
through shall be submitted where required.
5.2.2. All documents, drawings, reports and any other documents submitted in
fulfilment of the scope of services shall be prepared strictly as per
statutory provisions and guidelines issued by the Central/State
Government/local authorities, and also in accordance with the best
international practices and codes as applicable to such development.
5.2.3. The Architect shall obtain all statutory approvals from the concerned
competent authorities/agencies/offices. For obtaining statutory approvals,
the Architect shall prepare and submit all the necessary documents and
drawings; undertake associated liaison; and incorporate necessary changes
or make modifications in the designs based on inputs received from the
statutory authorities.
5.2.4. The Architect shall provide to the Institute sufficient drawings and
documents, as required, to assist in obtaining Environmental Clearances
(EC), Consent to Establish and all environment related clearances,
provide assistance in such clearances by creating suitable presentations
about the building design, shall be available for presentations to various
environmental clearance bodies, and shall incorporate necessary changes
or make modifications in the designs based on inputs received from these
bodies.
5.2.5. The Architect shall obtain GRIHA accreditation for all buildings as
required by the Institute (normally Four Star, with Five Star for select
buildings selected by the Institute) and/or equivalent green rating from
any other agency (in the best corresponding class such as LEED Platinum)
as desired by the Institute, for and on behalf of the Institute. The scope of
the Architect shall include but not be limited to integrating the green
features; associated liaison; preparation and submission of all reports,
drawings, and all other documents as may be required; and incorporating
necessary changes or making modifications in the designs based on inputs
received from the concerned regulatory/ratings authorities/agencies,
including requisite audit one year after completion.
5.2.6. The Institute shall provide necessary authority/power of attorney, etc., if
and when required, to the Architect to apply for obtaining statutory
approvals or green rating. If required, the Institute shall
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IIT Jodhpur, Phase 1: RFP for Comprehensive Architectural Design for Residential Category
provide/authenticate the necessary documents to be submitted by the
Architect to the statutory authorities and other regulatory/ratings
authorities/agencies.
5.2.7. All fees/charges relating to statutory approvals (including
accreditations/green rating), payable to local bodies and other authorities
and agencies, shall be paid initially by the Architect and subsequently the
same shall be reimbursed by the Institute upon production of original
official receipts of payment as issued by the concerned
authorities/agencies. In case the said bodies demand payment directly
from the Institute, it shall be the duty of the Architect to bring it to the
notice of the Institute for doing the needful.
5.2.8. All additional surveys or tests beyond those conducted as part of CMP or
as a normal course of the contractors’ duties, that may be required to be
conducted for the exercise of due diligence in the fulfilment of the scope
of services as defined in this RFP, shall be the responsibility of the
Architect.
5.2.9. The Architect shall be responsible for getting the detailed structural
analysis and designs of select buildings/structures, as selected by the
Institute, vetted by structural engineers from reputed
companies/agencies/institutes as decided by the Institute. The actual
expenses on such vetting shall be borne by the Institute.
5.2.10. The Architect shall be responsible for submitting the performance
(thermal or lighting simulations) of select buildings/structures, as selected
by the Institute, and the Institute may like to get the same vetted by
experts from reputed companies/agencies/institutes as decided by the
Institute. The actual expenses on such vetting shall be borne by the
Institute.
5.2.11. The Architect shall provide, without question or fail, all information
within the purview of the scope of services as sought by all committees
and other agencies appointed by the Institute for the purpose. Support
and assistance, if any, to the extent required by such committees and
other agencies, shall also be provided by the Architect as and when
desired by the Institute.
5.2.12. The Architect shall provide for scrutiny, without question or fail, all
information, drawings, details and all requisite support to the Institute,
the CMP Consultant and the Project Management Group (PMG) and
other consultants, advisors or individuals engaged or to be engaged by the
Institute from time to time.
5.2.13. The Architect shall, without question or fail, provide knowledge transfer
and handover of all aspects of the scope of services to the Institute
and/or implementing and management agencies appointed by the Institute,
as and when required.
5.2.14. The Architect may, at the Institute’s discretion, aid and advise in matters
relating to all aspects covered under the scope of services, as and when
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IIT Jodhpur, Phase 1: RFP for Comprehensive Architectural Design for Residential Category
required.
5.2.15. The Architect shall provide a complete Project Management Plan in the
desired format, for all the initiatives and milestones identified for the
fulfilment of their respective scope of services.
5.2.16. The Architect shall maintain organizational/governance structure to the
satisfaction of the Institute to ensure effective rendering of the scope of
services.
5.2.17. The Institute will provide to the Architect, free of cost, skeletal bare shell
office space of up to a maximum of 30 square meters for establishing an
office at the temporary campus/site for the period of this contract and
only for the purpose of discharging their duties under this contract.
5.2.18. The Architect shall depute, to this office, at least one (1) full-time
competent, qualified architect for the entire duration of the project, to
ensure that clarifications on the design and performance intent are being
efficiently met. Besides the regular visits by the architect posted at
Jodhpur, periodic supervision shall be done by qualified and experienced
(with minimum ten years experience) professionals from different
disciplines, as and when directed by the Institute. If such personnel,
appointed for the entire duration of the project or sent for occasional
supervision, are found to be not performing to expectations, then the
Architect shall replace them as and when directed by the Institute.
5.2.19. The Architect shall be required to participate in all meetings as and when
sought by the Institute. During work stages as listed in the scope of
services, the Institute expects to hold periodic meetings (at least every
two weeks) at IITJ or any other place for the Architect to demonstrate
the work progress and take inputs from the Institute.
5.2.20. The status, designation and qualifications of the representative(s) of the
Architect, who will be allowed to deal/interact with the Institute, PMG,
the CMP Consultant and other designated committees, groups or
individuals, shall be the matter of discretion of the Institute. The decision
of the Institute in this regard shall be final and binding on the Architect.
5.2.21. All Intellectual Property Rights of the schemes and proposals submitted in
fulfilment of the scope of services shall rest with IITJ and no claim
whatsoever shall be admissible on the Institute in respect of any
proprietary rights or copyrights of the same on the part of the Architect.
The Architect shall indemnify IITJ from any claims including but not
limited to third party claims relating to violation of any copyright or
Intellectual Property Rights. But the Architect shall reserve their right to
be acknowledged as an Author of the schemes and proposals.
5.2.22. Up to five years after the expiry of the contract, if IITJ chooses to repeat
the designs, drawings and documents for any building designed by the
Architect, the Architect will be entitled to a royalty equivalent to 10% of
the fee that would have been payable had the contract remained in
operation. But after five years of the expiry of the contract, IITJ shall not
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