Guide to the Appointment of Consultants and Contractors

566 Pages·1998·4.11 MB·English

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GACC
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GUIDE TO THE APPOINTMENT OF
CONSULTANTS & CONTRACTORS
G
SECOND EDITION
FEBRUARY 1998
ACKNOWLEDGEMENTS
The development of the Guide to the Appointment of Consultants and Contractors (GACC) was facilitated
by PACE Central Advice Unit under the direction of the interdepartmental Joint User Group (JUG).
The members of the Sub-Group formed to provide an oversight of the drafting were:
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The Sub-Group was chaired by a representative from PACE Central Advice Unit.
The substantive drafting was undertaken by Mr R A Palles-Clark with assistance from Mr P J Eyre and
Mr P McGivern of James R Knowles, Construction Consultants, 53 Bedford Square, London, WC1B 3DP.
Telephone: [phone]
Facsimile: 0171 436 4860
Construction
Contracts
Consultants
© Crown Copyright 1998
GACC
EDITION 2: FEB 1998
This guide is suitable for use under the Scottish legal system as well as
that of England and Wales.
Where there are substantial legal differences or procedural
requirements between the English and Scottish systems, separate
sections have been written.
The relevant Scottish sections are numbered with the suffix ‘SCOT’, for
example:
• LE 1.2 SIMPLE CONTRACTS (English version)
• LE 1.2(SCOT) SIMPLE CONTRACTS (Scottish version)
To facilitate even easier identification the relevant Scottish sections are
printed on green paper. If there is only one section (with no SCOT
suffix) then it can be taken as applicable under both legal systems.
The amendments made to enable the guide to be compatible with the
Scottish legal system were developed in conjunction with Scottish
Executive and their legal advisers.
GACC
EDITION 2 REV 2: JAN 2000
CONTENTS
PAGE NO.
ACKNOWLEDGEMENTS
INTRODUCTION (INT)
CONTENTS
INTRODUCTION INT 1.0
BACKGROUND INT 1.1
GUIDE TO THE APPOINTMENT OF CONSULTANTS AND CONTRACTORS INT 1.2
PURPOSE OF THE GUIDE INT 1.3
STRUCTURE OF THE GUIDE INT 1.4
USE OF THE GUIDE INT 1.5
LIST OF RELATED REFERENCE DOCUMENTS INT 1.6
ABBREVIATIONS AND DEFINITIONS INT 1.7
PRINCIPAL TERMS AND CONCEPTS IN THE CONSTRUCTION INDUSTRY INT 1.8
PROCUREMENT STRATEGIES (PS)
CONTENTS
GENERAL PRINCIPLES PS 1.0
THE PROCUREMENT PROCESS PS 1.1
THE ‘INTELLIGENT CUSTOMER’ AND THE ROLE OF CAU/ PS 1.2
PRINCIPLES OF ‘BEST PRACTICE CLIENT’ PS 1.3
THE CONDUCT OF STAFF PS 1.4
MANAGEMENT ROLES PS 1.5
EFFECTIVE DECISION-MAKING PS 1.6
FOCUS ON OUTPUT VALUE PS 1.7
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PROJECT REQUIREMENTS PS 2.0
PROJECT IDENTIFICATION PS 2.1
DEFINING PROJECT OBJECTIVES PS 2.2
RISK MANAGEMENT PS 2.3
CONTRACT STRATEGY PS 2.4
DEFINING THE PROJECT BRIEF PS 2.5
PROCURING AND MANAGING THE TEAM PS 3.0
THE NEED FOR A PROJECT MANAGER PS 3.1
DEFINING THE PROJECT TEAM PS 3.2
APPOINTMENT THROUGH COMPETITION PS 3.3
FOSTERING TEAMWORK PS 3.4
PERFORMANCE INCENTIVES PS 3.5
MONITORING PERFORMANCE PS 3.6
RECORD KEEPING PS 3.7
PERFORMANCE EVALUATION PS 4.0
EVALUATING PERFORMANCE PS 4.1
PROJECT CRITIQUES PS 4.2
OTHER ISSUES PS 5.0
PARTNERING PS 5.1
PRIVATE FINANCE INITIATIVE PS 5.2
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PAGE NO.
LEGAL ENVIRONMENT (LE)
CONTENTS
LEGAL FRAMEWORK LE 1.0
PRINCIPLES COVERING THE LAW OF CONTRACT IN ENGLAND & WALES LE 1.1
PRINCIPLES COVERING THE LAW OF CONTRACT IN SCOTLAND LE 1.1(SCOT)
SIMPLE CONTRACTS LE 1.2
SIMPLE CONTRACTS LE 1.2(SCOT)
CONTRACTS BY DEED LE 1.3
SELF-PROVING CONTRACTS LE 1.3(SCOT)
PERFORMANCE AND DETERMINATION LE 1.4
PERFORMANCE AND TERMINATION LE 1.4(SCOT)
DISCHARGE OF A CONTRACT LE 1.5
MISTAKE AND MISREPRESENTATION LE 1.6
MISTAKE (ERROR) AND MISREPRESENTATION LE 1.6(SCOT)
BREACH OF CONTRACT LE 1.7
DAMAGES FOR BREACH OF CONTRACT LE 1.8
LIMITATION LE 1.9
PRESCRIPTION LE 1.9(SCOT)
EVIDENCE OF CONTRACT LE 1.10
EVIDENCE OF CONTRACT LE 1.10(SCOT)
ASSIGNMENT LE 1.11
ASSIGNATION LE 1.11(SCOT)
NOVATION LE 1.12
TRANSACTIONS WITH OUTSIDE BUSINESSES LE 1.13
PARENT COMPANY GUARANTEES LE 1.14
PERFORMANCE BONDS LE 1.15
STAMP DUTY LE 1.16
PROCEEDINGS INSTITUTED AGAINST LE 1.17
PROCEEDINGS INSTITUTED AGAINST LE 1.17(SCOT)
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INSOLVENCY AND BANKRUPTCY LE 1.18
INSOLVENCY AND BANKRUPTCY LE 1.18(SCOT)
RESERVATION OF TITLE LE 1.19
RESERVATION OF TITLE LE 1.19(SCOT)
UNFAIR CONTRACT TERMS ACT 1977 LE 1.20
LEGAL ADVICE LE 1.21
LEGAL ADVICE LE 1.21(SCOT)
OTHER ISSUES LE 2.0
HEALTH & SAFETY (CDM) LE 2.1
TRANSFER OF UNDERTAKINGS (TUPE) LE 2.2
RACIAL DISCRIMINATION LE 2.3
FAIR EMPLOYMENT (NORTHERN IRELAND) ACTS LE 2.4
INTELLECTUAL PROPERTY, COPYRIGHT, AND ROYALTIES ETC. LE 2.5
INTELLECTUAL PROPERTY, COPYRIGHT, AND ROYALTIES ETC. LE 2.5(SCOT)
PROPRIETARY COMPONENTS/ARTICLES LE 2.6
FIRM PRICE AND VARIATION OF PRICE LE 2.7
LIQUIDATED AND ASCERTAINED DAMAGES LE 2.8
THE HOUSING GRANTS, CONSTRUCTION & REGENERATION ACT 1996 LE 2.9
THE ARBITRATION ACT 1996 LE 2.10
ARBITRATION (SCOTLAND) LE 2.10(SCOT)
CONSTRUCTION INDUSTRY TAX SCHEME LE 2.11
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PAGE NO.
EC PROCUREMENT PROCEDURES (EPP)
CONTENTS
THE SCOPE OF APPLICATION OF THE EC PROCUREMENT
RULES EPP 1.0
GENERAL EPP 1.1
THE DIRECTIVES EPP 1.2
DECIDING WHICH DIRECTIVE APPLIES EPP 1.3
EXCLUSIONS EPP 1.4
THRESHOLDS EPP 1.5
ESTIMATING THE VALUE OF COMMISSIONS AND AGGREGATION EPP 1.6
PUBLICITY AND THE TYPES OF NOTICE REQUIRED EPP 1.7
PROCEDURE FOR ADVERTISING AND AWARDING CONTRACTS EPP 1.8
ACCELERATED TIMESCALES EPP 1.9
MODEL NOTICES AND THEIR CONTENT EPP 1.10
NUMBER OF TENDERERS EPP 1.11
TENDERER SELECTION EPP 1.12
AWARD CRITERIA EPP 1.13
CONTRACT NOTICE, DECLINE AND DEBRIEFING EPP 1.14
EC/GATT REPORTING REQUIREMENTS EPP 1.15
ANNEX EPP 1.1 CATEGORIES OF SERVICES Annex
EPP 1.1.1
EPP 1.2 NOTICES REQUIRED UNDER EC PUBLIC PROCUREMENT Annex
RULES EPP 1.2.1
EPP 1.3 PROCEDURES AND TIMESCALES FOR ADVERTISING AND
AWARDING CONTRACTS Annex
EPP 1.3.1
EPP 1.4 WORKS CONTRACTS - MODEL CONTRACT NOTICES Annex
EPP 1.4.1
EPP 1.5 SERVICES CONTRACTS - MODEL NOTICES Annex
EPP 1.5.1
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CONSULTANTS (CST)
CONTENTS
COMMISSIONING STRATEGIES CST 1.0
PROCUREMENT PROCESS AND PROGRAMME CST 1.1
APPLICATION OF EC PUBLIC PROCUREMENT RULES CST 1.2
PROPERTY MANAGEMENT TYPE COMMISSIONS CST 1.3
INDIVIDUAL PROJECT MANAGEMENT TYPE COMMISSION CST 1.4
INDIVIDUAL DISCIPLINE COMMISSIONS CST 1.5
TERM COMMISSIONS CST 1.6
COMMISSION FILE CST 2.0
IDENTIFICATION CST 2.1
SUB FILES CST 2.2
RETENTION PERIODS CST 2.3
RETENTION PERIODS CST 2.3(SCOT)
CONSULTANT SELECTION CST 3.0
SELECTION OF FIRMS CST 3.1
NEW QUALIFICATION SYSTEM (NQS) CST 3.2
THE LONG LISTING PROCESS CST 3.3
IDENTIFY PRE-SELECTION CRITERIA CST 3.4
PRE-SELECTION INFORMATION CST 3.5
COMPILATION OF SHORT LISTS CST 3.6
THE NUMBER OF TENDERERS CST 3.7
QUALITY PRICE MECHANISM CST 3.8
PRE-TENDER INTERVIEW STAGE CST 3.9
SINGLE TENDER CST 3.10
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TENDER PROCESS CST 4.0
GENERAL CST 4.1
FORMS OF TENDERING CST 4.2
TENDER DOCUMENTS CST 4.3
TENDER PERIODS CST 4.4
TENDER BOXES CST 4.5
SECURE INFORMATION CST 4.6
DOCUMENTATION STANDARDS CST 4.7
DISPATCH OF TENDERS CST 4.8
QUERIES BY TENDERERS CST 4.9
TENDER BOARDS CST 4.10
OPENING THE TENDER BOX CST 4.11
OPENING OF TENDERS CST 4.12
THE TENDER RECORD BOOK CST 4.13
LATE TENDERS CST 4.14
TENDER EVALUATION CST 5.0
EVALUATION CRITERIA CST 5.1
FEE SCHEDULES CST 5.2
INCENTIVE FEES CST 5.3
EVALUATION PROCEDURE CST 5.4
TENDER ANOMALIES CST 5.5
QUALIFIED TENDERS CST 5.6
AMENDED TENDERS CST 5.7
AMENDED TENDER DOCUMENTS CST 5.8
RE-INVITATION OF TENDERS CST 5.9
RECOMMENDATION FOR ACCEPTANCE CST 5.10
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EDITION 2 REV 2: JAN 2000 Page 7