Fundamentals of collection development and management

425 Pages·2009·2.7 MB·English

by  Peggy Johnson

Fundamentals
oF ColleCtion
development
and management
Second Edition
Peggy Johnson
Fundamentals
oF ColleCtion
development
and management
Second Edition
Peggy Johnson
AmericAn LibrAry AssociAtion
chicago 2009
Peggy Johnson is associate university librarian at the University of Minnesota Libraries. She edits two
journals, Library Resources and Technical Serv ices and Technicalities: Information Forum for the Library Ser­
vices Practitioner. She has written or edited six books, including New Directions in Technical Ser vices: Trends
and Sources (1993–1995) (ALA, 1997), The Searchable Internet Bibliography: An On­Disk Annotated Guide to
Timely Materials about the Internet (ALA, 1996), and Collection Management and Development: Issues in an
Electronic Era (coedited with Bonnie MacEwan; ALA, 1994).
While extensive effort has gone into ensuring the reliability of information appearing in this book, the pub-
lisher makes no warranty, express or implied, on the accuracy or reliability of the information, and does not
assume and hereby disclaims any liability to any person for any loss or damage caused by errors or omissions
in this publication.
The paper used in this publication meets the minimum requirements of American National Standard for
Information Sciences—Permanence of Paper for Printed Library Materials, ANSI Z39.48-1992.
Library of Congress Cataloging-in-Publication Data
Johnson, Peggy, 1948–
Fundamentals of collection development and management / Peggy Johnson. — 2nd ed.
p. cm.
Includes bibliographical references and index.
ISBN 978-0-8389-0972-0 (alk. paper)
1. Collection development (Libraries) 2. Collection management (Libraries) 3. Collection development
(Libraries)—United States. 4. Collection management (Libraries) —United States. I. Title.
Z687.J64 2009
025.2’1—dc22
2008019989
Copyright © 2009 by the American Library Association. All rights reserved except those which may be
granted by Sections 107 and 108 of the Copyright Revision Act of 1976.
ISBN-13: 978-0-8389-0972-0
Printed in the United States of America
13 12 11 10 09 5 4 3 2 1
Contents
List of Figures v
Preface to the second edition vii
Preface to the First edition ix
Acknowledgments xiii
1 Introduction to Collection Management
and Development 1
2 Orga nization and Staffing 33
3 Policy, Planning, and Budgets 66
4 Developing Collections 103
5 Managing Collections 151
6 Marketing, Liaison, and Outreach Activities 192
7 Collection Analysis: Evaluation and Assessment 225
8 Cooperative Collection Development
and Management 264
9 Scholarly Communication 304
Appendix A P rofessional Resources for Collection Development
and Management 337
Appendix B Selection Aids 343
Appendix C Sample Collection Development Policy Statements 349
Appendix D Contracts and Licensing Terms 363
Glossary 367
index 391
Additional material can be found at www.ala.org/editions/extras/Johnson09720.
iii

Figures
3-1 Budget management cycle 94
3-2 Sample budget report 95
4-1 Sample online internal order form 120
5-1 Guidelines for replacing materials in a
school media center 155
5-2 Simple treatment decision form 157
6-1 Sample faculty profile form 205
6-2 Interrelated aspects of marketing 214
7-1 Methods of collection analysis 229
8-1 Three components of cooperative collection
development and management 266
9-1 Cycle of scholarly publishing 306
vv

PreFaCe to tHe seConD eDition
The goals I have in this second edition of Fundamentals of Collection Development
and Management are the same as I had for the first edition. I hope this book will
serve as an introduction to the topic for both students and experienced librarians
with new or expanded responsibilities and as a refresher and resource for those
currently performing collection development and management. I have sought
to combine history, theory, and practice, drawing from literature outside library
and information management when relevant and useful. Although the book
focuses on libraries in the United States, the theories and practices presented
here are relevant to libraries and librarians wherever they are.
Much in libraries and their collections, in the roles of collections librar-
ians and in the environments in which they operate, has changed since the first
edition. Selecting and providing access to digital resources are no longer novel
responsibilities, though they remain challenging. The roles of collections librar-
ians are expanding in new and exciting ways. In many libraries of all types, col-
lection development and management are part of a suite of challenging respon-
sibilities. Questions of accountability and impact are put to all types of libraries
and their librarians. Reaching out to user communities to understand their needs
and interests and to gauge success is more important than ever. This edition aims
to recognize the ways that collection development and management are inter-
twined with all library activities and woven throughout the work librarians do.
When I began work on the second edition, I wanted not only to update the
content but also to improve it. To that end, I read published reviews of the first
edition and contacted graduate school faculty members who were using it. Cri-
tiques of the first edition focused on failure to address collection development
and management in all types of libraries evenly. I have sought to make this edi-
tion more relevant to public, school, and special librarians. Although electronic
resources were new enough when I wrote the first edition to warrant a separate
chapter, teaching faculty recommended that this topic be integrated throughout
the book, which I have done. I have added a new chapter on scholarly communi-
cation, both because faculty requested it and because I believe this topic—access
to the results of scholarship—is of critical importance to all librarians regardless
of the type of library in which they work. Finally, in response to requests, I have
vviiii
viii Preface to the Second Edition
added more practical information that is intended to aid in the day-to-day work
of collection development and management.
As in the first edition, all chapters have supplemental suggested reading lists.
These have been extensively revised to reflect print and online literature pro-
duced since 2004 and to be more inclusive of all types of libraries. The glossary
has been updated and expanded. This edition has four appendixes: A, “Profes-
sional Resources for Collection Development and Management”; B, “Selec-
tion Aids”; C, “Sample Collection Development Policy Statements”; and D,
“Contracts and Licensing Terms.” The case studies that accompany chapters
2 through 9 are new. The examples are fictional but represent real challenges
librarians face daily. I hope these can serve not only as class assignments but also
as catalysts for discussion among practicing librarians.
My aim is to provide a comprehensive examination of the key issues in col-
lection development and management today. Each topic could be explored in
greater depth, and most warrant and have received book-length treatment, many
of which the reader can find in the supplemental reading lists. I hope all readers
find useful, practical information in this revised edition of Fundamentals of Collec­
tion Development and Management.
PreFaCe to tHe First eDition
Writing a book on collection development and management offers two challenges
—what to include and what to exclude, not unlike the practice of collection
development and management itself. Entire books can be and have been written
on the topics addressed in each chapter in this book. Within the limitations of a
single book, my goal is to introduce the theory and practice of collection devel-
opment and management and to present each of the responsibilities that fall
within it. In addition, chapters contain a brief history of how these responsibili-
ties and topics have evolved along with the major influencing factors.
Collection development and management are the meat and potatoes of
libraries. If you don’t have a collection, you don’t have a library. In the earli-
est libraries, people concentrated on building collections and locating materials
to add, though the need for preservation has been with us for the duration of
libraries. Medieval monks often spent their entire lives copying manuscripts to
preserve them—and creating questions about the mutability of content similar
to those that trouble us today.
By the late 1970s, the idea of collection development and management as a
professional specialization and as more than “selection” (if ever it was just that)
was gaining acceptance. Over the last thirty years, collection development and
management have come to encompass a suite of responsibilities. This book aims
to address this breadth of responsibilities. Chapter 1 presents an introduction
to and an overview of collection management and development. Chapter 2
addresses the orga nization and assignment of collection development and man-
agement responsibilities within libraries. Chapter 3 looks at planning activities,
including policies and budgeting. Chapter 4, “Developing Collections,” intro-
duces various topologies for defining types of materials and explores the selec-
tion process and selection criteria, sources for identifying titles and acquisition
options, and selection challenges.
“Managing Collections,” chapter 5, examines the responsibilities that come
into play after an item is added to a collection: decisions about weeding, stor-
age, preservation and conservation, serials cancellation, and protecting mate-
rials from theft and damage. The very important responsibilities of reaching
out to and understanding a library’s user community are the topic of chapter
iixx