Fort Wayne Redevelopment Commission Minutes 2005

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FortWayneRedevelopmentCommission
RegularMeeting
January 18, 2005
Page 1 of4
FORT WAYNE REDEVELOPMENT COMMISSION
REGULAR MEETING MINUTES
January 18, 2005
TIME: 4:30 p.m.
PLACE: City County Building - Room 810
CALL TO ORDER: Mr, McElhoe called the meeting to order at 4:35 p.m.
ROLL CALL: Steve McElhoe
Christopher Guerin
Jack Scott
Quinton Dixie
STAFF PRESENT: Lisa Lange, Executive Director
Jim Lindsay, Redevelopment Specialist
Julie Sanchez, Redevelopment Specialist
Sharon Feasel, Economic Development Specialist
Joanne Reising, Administrative Assistant
COUNSEL PRESENT: John Wernet, Carson Boxberger
OTHERS PRESENT: Elissa McCauley, CED
Joe Ceruti, President, Ceruti's Catering
Gary Wasson, Grand Wayne Center
Phil Gerardot, CM, Grand Wayne Center Expansion project
APPROVAL OF CLAIMS Motion to approve claims of November 2004 by Mr. Dixie; seconded
by Mr. Guerin. Claims approved.
APPROVAL OF MINUTES Motion to approve minutes of 20 December 2004 Regular Meeting
by Mr. Guerin; seconded by Dixie. Minutes approved.
NEW BUSINESS
Election ofOffices:
Secretary - Mr. Dixie nominated Mr. Guerin to serve another term as Secretary; seconded by Mr.
McElhoe. Nominations closed. Motion for Mr. Guerin to continue as Secretary carried unanimously.
Vice President - Mr. Guerin nominated Reverend Scott for the position ofVice President; seconded
by Mr. Dixie. Nominations closed. Motion for Reverend Scott to serve as Vice President carried
unanimously.
President - Mr. Guerin nominated Mr. McElhoe to serve another term as President; seconded by Mr.
Dixie. Nominations closed. Motion for Mr. McElhoe to serve another term as President carried
unanimously.
Resolution 2005-01
Approving a contract for professional legal services with Carson Boxberger
Mr. Lindsay stated that each year the Redevelopment Commission must renew its contract with legal
counsel - Carson Boxberger and John Wernet in particular. Carson Boxberger has asked for a 2.7%
increase in the hourly rate. Staff reviewed the request and recommends Commission approval. Mr.
Wernet noted that the standard rate that is charged to Civil City is the same rate that the firm is
asking ofthe Redevelopment Commission. Motion to approve by Mr. Guerin; seconded by Mr. Dixie.
Motion carried unanimously without further discussion.
Resolution 2005-02
Approving an Agreement for the sale and development of real estate in Summit
Industrial Park II
Mr. Lindsay noted that staff has been working with Ceruti's Catering, Inc. for a number of months
regarding purchasing real estate in Summit Industrial Park II. Ceruti proposes to develop a 5-acre
tract at the north end ofthe Park, adjacent to Ludwig Road, Innovation Blvd. and immediately west
ofthe Trane Building. The focus for the development ofthe Park has been job creation that supports
the development concept ofthe Park and is consistent with covenants. Ceruti's is asking for a set-
back modification. Joe Ceruti explained that they currently operate a production facility in
Kendallville; the lease on that property will expire in September 2005 and Ceruti's plans relocate their
facilities to Fort Wayne. In generating the site plan, 3 acres is needed immediately and they would
like to purchase 2 additional acres for future expansion. The 50 foot set-back variance needs to be
incorporated into the site development plan to support the expansion and make the building
aesthetically pleasing. The lot will be well landscaped with the delivery and distribution docks hidden
from plain view. The banquet, meeting room and training center room will have large windows that
face the west. Although the plans do not conform to the covenants for Summit Industrial Park II,
they do conform to the City's set-back requirements. Proper turning radiuses for semi-trailers and
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FortWayneRedevelopmentCommission
RegularMeeting
January 18, 2005
Page2of4
company delivery vehicles necessitate the change in the set-back to accommodate the current
building plans. A discussion ofthe loading area ensued. There will be 6 full-time employees
relocated from Noble County to Allen County and approximately 30 part-timejobs retained within the
company but new to Allen County. Mr. Lindsay explained that the final draft agreement will be fine-
tuned and the signed by the Director with authorization from the Commission. Mr. Wernet noted
after conversations with CB Richard Ellis/Sturges regarding the covenants, he would recommend
amending the covenants so there is a waiver process or the covenants could be amended to
incorporate set-back variances. Motion to approve by Mr. Guerin; seconded by Mr. Dixie. Motion
carried unanimously without further discussion. Mr. Guerin moved the approval oftwo set-back
waivers be executed in the final document; seconded by Mr. Dixie. Motion carried unanimously
without further discussion.
Resolution 2005-03
Ratifying an additional expenditure for infrastructure construction forthe Washington
Blvd. transportation corridor
Mr. Lindsay reminded the Commissioners that at the November meeting they agreed to participate in
funding the project in the amount of $26,000.°°. Other participants in the project were Community
Development Block Grant Funds (CDBG) and the Board of Public Works. In its execution, $860.°°
was needed to do adjustments to landscaping and to remove a stump in the right-of-way. The
expenditure has been evaluated by staff and judged to be reasonable. Motion to approve by Mr.
Dixie; seconded by Reverend Scott. Motion carried unanimously without further discussion.
Resolution 2005-04
Ratifying and approving a settlement pertaining to real estate interests contained within
the Civic Center Urban Renewal Area, as amended
Mr. Lindsay stated that this settlement follows the parameters set by the Redevelopment
Commission for litigation regarding the leasehold interest of RTM Mid-America (Arby's) pursuant to
the real estate acquisition for the Grand Wayne Center expansion project. Verbal approval ofthe
settlement was made at the December meeting after presentation by Mr. Wernet. This resolution
ratifies and approves the settlement. Motion to approve by Mr. Guerin; seconded by Mr. Dixie.
Motion carried unanimously without further discussion.
Resolution 2005-05
Approving a reimbursementto the Fort Wayne Allen County Convention and Tourism
Authority
Mr. Lindsay noted that this is the third reimbursement to the Grand Wayne Center Board for
furniture, fixtures and equipment contained in the $1 million contract. The facility is scheduled to
open in May 2005. Mr. Wasson stated that the lobby furniture quotes were obtained from local
vendors and the lowest quote was from PBI in the amount of $72,347.°'’- The second item is for
reimbursement for 425 additional folding chairs from KI Industries, who were the manufacturer of
the existing chairs. The final quote included the Grand Wayne Center providing on-hand fabric for
the chairs. The quote is from Infusion for $41,650.°°. Bids have been received for 1, 000 stacking
chairs for $97,460.°° from TriR Corp, a 40'x 60' portable dance floor from Seaco for $30,452.°°, a 40'
by 50' portable stage from Stageright Corporation for $60,375.°°, two lifts - a one-man lift for
$7,140.°° from United Rental and a scissor lift for $16,726.°° from McAllister Supply and additionally a
4,000 lb. fork lift for $24,488.°° through Crown. Mr. Wasson stated that he is seeking prior approval
ofthese items so he can proceed with ordering the furniture and equipment. Motion to approve by
Reverend Scott; seconded by Mr. Guerin. Motion carried unanimously without further discussion.
Resolution 2005-06
Approving Change Order #4 to a contractwith Strahm Group forthe Grand Wayne
Center expansion project
Mr. Gerardot noted the Change Order addresses the requirement for the construction of a firewall
near the kitchen and the former Pike Room because ofthe lack of block behind that wall, which was
an unforeseen condition. The rest ofthe change order addresses upgrading the existing ceiling tiles
in Ballroom #4 on the second floor and changing the storage room into an office area in the
marketing area. Motion to approve by Mr. Dixie; seconded by Mr. Guerin. Motion carried
unanimously without further discussion.
Resolution 2005-07
Approving Change Order #1 to a contractwith Weigand Construction Companyforthe
Grand Wayne Centerstreetscape project
Mr. Lindsay noted the Tom Cain is the project managerfor the Streetscape. He stated that most of
the change order addresses unsuitable soils in the sidewalk and fountain areas. $18,000.°° relates to
the new detention wall forthe stormwater management system. The change order has been
reviewed by Mr. Cain, Redevelopment staffand the construction manager and is recommended for
approval. Motion to approve by Mr. Guerin; seconded by Reverend Scott. Motion carried
unanimously without further discussion.
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FortWayneRedevelopmentCommission
RegularMeeting
January 18, 2005
Page 3of4
Resolution 2005-08
Approving payment ofa fee for an application for a Petroleum Remediation Grant
Initiative (PRGI) grantfor closure ofthe Bowser Soil Treatment Cell
Ms. Lange stated that approximately 4,200 tons of petroleum contaminated soil were removed from
Bowser Parcel B to an off-site location at the City Waste and StormwaterTreatment facility with the
thought that the volatile contents ofthe soils would naturally minimize. Unfortunately, that has not
occurred and IDEM has recommended appropriate disposal ofthe soil in a regulated facility. Mr.
Berndt has applied for the PRGI grant in an effort to preserve some ofthe existing grant funding for
the Bowser site. The PRGI grant will allow the State to handle the remediation. Motion to approve
by Reverend Scott; seconded by Mr. Guerin. Motion carried unanimously without further discussion.
Resolution 2005-09
Ratifying a contract for professional engineering services with DLZ Indiana, LLC
Ms. Feasel stated that the $10M CEDIT Bond, currently in the final stages of approval, will fund a
variety of downtown projects. That Bond should be issued in March, but engineering for the Clinton
and Superior Street renovations and realignments needs to be complete immediately and
construction completed for festival season 2005. The $13,500 fee for engineering services will need
to be paid from the Downtown TIF Fund before the bond is issued. When the Bond is issued, the
fund will be reimbursed from the Bond Issue. A discussion ofthe realignment ensued. Motion to
approve by Reverend Scott.; seconded by Mr. Dixie. Motion carried unanimously without further
discussion.
OTHER BUSINESS
Resolution 2005-10
Approving Change Order #9 to a contract with Hagerman Construction Corporation for
the Grand Wayne Center expansion and renovation project
Mr. Lindsay noted the second operable door for the Grand Wayne Center was conceptually approved
at the December meeting. The total amount ofthe Change Order is $242,548.°°. Mr. Gerardot noted
the change order also includes changes for raising the fountain foundation by 4", lintels over the
doorways, adding a 10' x 40' screen wall to the south side ofthe new dock area on Webster Street,
footings on the existing south entrance, revising two drains in the kitchen, removing some
obstructions and changes to a block wall in the existing ballroom, replacement of kitchen doors,
expansion joints between the new mezzanine and the old canopy roofover the old dock. Motion to
approve by Mr. Guerin; seconded by Mr. Dixie. Motion carried unanimously without further
discussion.
Resolution 2005-11
Approving a contract with Diskey Architectural Signage for the sign package component
forthe Grand Wayne Center expansion project.
Mr. Lindsay noted that the sign package was bid in early January; the last ofthe construction-related
contracts. In response to the RFP, one bid was received from Diskey Architectural Signage. Included
with this resolution is a letter of recommendation from W. A. Sheets. There is a funding balance in
the budget of approximately $152,000.°° for the construction ofthe sign after deducting $30K for the
signage design. The recommendation is to accept the base bid, but not the alternates. Mr. Gerardot
stated that the signage bid was well within the budget. The LED site sign bid needs further review; a
decision was made to put that sign on hold until a recommendation can be made. The $94,000.°°
contract amount will be for interior signage and some static signs on the outside. Because ofthe
restrictions on Downtown Signage the outside LED sign cannot be more than 6' offthe ground and
no larger than 50 square feet. Motion to approve by Mr. Guerin; seconded by Reverend Scott.
Motion carried unanimously without further discussion
Adams Center Road - Mr. Wernet explained that the farm lease tenant needs to file some forms
required by the Government and it requires that Ms. Lange sign off as the representative ofthe
owner. Motion to allow Lisa Lange to sign offon the farm lease documents by Mr. Dixie; seconded
by Reverend Scott. Motion carried unanimously without further discussion.
Allen County Public Library Expansion - Mr. Lindsay stated that the Library has acquired the
Portland Flotel and all the frontage land west on Washington Street except the private home. They
also acquired the vacant lot south ofthe former Portland Flotel and they now plan to acquire the law
offices ofJohn Bullman near the alley on Webster Street. That area was not slated for acquisition by
the Redevelopment Commission in the Amended Downtown Urban Renewal Area. The entire tract
will probably be used for surface parking for the expanded Library. Mr. Dixie inquired ifthere will be
a comprehensive parking plan for Downtown. Ms. Feasel noted that Greg Leatherman is working on
a RPF for a parking facility on the northwest corner of Flarrison and Washington Blvd. and work
continues on a potential parking garage on the southeast side in conjunction with CitiLink and the
YMCA. As the Downtown Plan unfolds, the Downtown Blueprint group is looking at strategically
placing facilities. A discussion ofthe perception of lack and cost of parking downtown ensued.
Annual Report - Ms. Lange asked for preliminary Redevelopment Commission approval for the
Report. The Report will be sent to the Mayor in a timely manner.
Southtown Mall -The AEP and NIPSCO utility existing easements have been vacated. Staff will be
engaging City Utilities for partial vacation ofthe sanitary sewer soon. Underground demolition is
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