DIVISION OF FINANCIAL ADMINISTRATION ADDENDUM No. 4

224 Pages·2006·2.18 MB·English

DIVISION OF FINANCIAL ADMINISTRATION
ADDENDUM No. 4
Request for Proposal (RFP)
No. 1235

Date: June 13, 2006

Subject: Responses to Bidders Written Questions

Title: Systems Integrator Implementation Assistance for NYSVoter II

Group: 73805 - Class Codes: 43 and 93

Bid Date: REVISED July 5, 2006, 11:00 am EST

Address Bid Inquiries to: Dawn P. Becker
NYS Office of General Services
40th Floor, Corning Tower
Empire State Plaza
Albany, New York 12242
Phone: [phone]
Email: [email protected]

To Prospective Bidders: This Bid Addendum No. 4 is relative to answers to prospective bidders
written questions. In addition the bid date is changed to July 5, 2006 at 11 am.

1.) Regarding the NYS county databases, can you share with us what types of databases
will need to interface with NYS Voter II and what versions of those databases are
currently in place?

A. Refer to RFP section 3.3.2.4 Independent Systems for a listing of the county system
database platforms. It is important to note that NYSVoter will not interface
directly with any county database. The interface with the local databases will be
through the county voter registration application. County vendors will be
responsible for building the interface to their database.
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2.) Regarding the existing DOH and Office of Court Administration systems that NYS
Voter II will interface with, can you speak to what technologies are currently in
place for these systems?
A. DOH is currently uses a legacy mainframe system to develop the death record file
for NYSBOE. DOH cannot currently use web services or XML to transmit files to
NYSBOE. Refer to RFP section 3.3.6.1 for more information on DOH.

The Office of Court Administration currently uses an Oracle-based
application to produce their file for NYSBOE (Oracle 10g). Courts
currently support ftp and secure ftp on the low end and on the high end
exchange xml data with DSS via web services. Refer to RFP section 3.3.6.1
for more information on the Office of Court Administration.

3.) Will the counties be accessing the central dbase or just NYS BOE personnel?
A. Counties will also access NYSVoter II. It is expected that roughly 970 end users
from the state and counties will access NYSVoter II.

4.) Please describe the functionality of the existing NYS VOTER I system what
technologies it uses?
A. Vendors will not be enhancing NYSVoter I, but will be building a new system
(NYSVoter II) that interfaces in near real time with local systems and meets all the
requirements of the RFP. NYSVoter I is based on an Oracle 10g database. The
table below highlights NYSVoter I functionality as it relates to state and federal
HAVA Legislation.

HAVA Requirement NYSVoter I Functionality
Single State Registry – • NYS has a single, uniform and centralized statewide voter registration
implement a single, uniform, (VR) database built in Oracle; the statewide VR database is housed at
centralized and interactive the State Board of Elections (SBOE);
statewide voter registration • County Boards of Elections (BOEs) provide voter registration data to
list the statewide voter registration database on a daily and in some
cases weekly basis.
Duplicate Records – • The statewide VR database facilitates the identification and
duplicate names are elimination of duplicate voter records.
eliminated from the
statewide voter registry
Administered at State • The statewide VR database contains the name and registration
Level – statewide registry information of every legally registered voter in NYS and serves as the
administered at the state official voter list for NYS;
level that contains the name • County BOE elections officials have access to the statewide VR
and registration information database.
of legally registered voters
Unique State Identifier – • The statewide VR database assigns a unique identifier.
State assigns a unique
identifier to each legally
registered voter

Inter-agency Coordination • The statewide VR database coordinates with the NYS Department of
- Statewide registry Health and NYC Department of Health to perform list maintenance for
coordinates with other deceased voters; this information is interfaced to the county BOEs;
agency databases within the • The statewide VR database coordinates with the Department of Motor
State Vehicles in near real-time to verify voter identification based on
driver’s license ID; this information is interfaced to the county BOEs;
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HAVA Requirement NYSVoter I Functionality
• The statewide VR database coordinates with the Social Security
Administration, through the Department of Motor Vehicles, in near
real-time to verify voter identification based on SSN4; this information
is interfaced to the county BOEs;
• The statewide VR database coordinates with the Office of Courts
Administration to perform list maintenance for felon or mentally
incompetent voters; this information is interfaced to the county BOEs.

5.) On page 10 of the RFP, regarding proposer viability, what do you consider to be a
"similar projects?"
A. Previously answered in Addendum 3. Implementation experience with large
government or private industry database systems; tying multiple, diverse,
database systems together with one large central database; experience with data
integration and conversion, XML and Web Services.

6.) What is the projected amount of data for the NYS Voter II system?
A. Refer to Section 3.6.2 Future Volumes of the RFP.

7.) In Section 2.1.1 of the RFP, page 14, it refers to New York State Election Law 5 – 614
as a point of reference for understanding the voter registration rules and regulations
related to this RFP. When researching the referenced Election Law on the State website,
there is no indication of Law 5 – 614; it stops at Law 5 – 612 Registration Records. We
respectfully request that the State make available the verbiage of New York State
Election Law 5 - 614 for bidder review.
A. Refer to the NYS Board of Elections website for the text of the State HAVA
legislation. The link is
http://www.elections.state.ny.us/

8.) In Section 1.2 of the RFP, page 3, it states that the “the winning proposal will need
to include a company or multiple partnering companies to demonstrate both
specific voter registration knowledge and systems integration experience.” We
respectfully request that the State publish a bidders list to facilitate partnering
amongst the various vendors interested in pursuing this bid and to fulfill the
States desire of an award winning contract team.

A. List of vendors who registered an Intent to Bid follows.
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Geoffrey Mann Madhu Nair
Sr. Account Manager ANSYA Enterprise Solutions
INTEGRALIS USA 40 Sutton Point
330 Madison Avenue, 6th Floor Pittsford, NY 14534
New York, NY 10017 Phone [phone]
Phone [phone] Fax [phone]
Fax [phone] Email: [email protected]
Email: [email protected]

Steve Nolan Leo Pfohl, NYS Account Manager
Sr. Account Manager CIBER, Inc.
Universal Technologies, LLC 12 Century Hill Drive, Suite 104
194 Washington Avenue, Suite 610 Latham, NY 12110
Albany, NY 12210 Phone [phone]
Phone [phone] x 111 Cell 518/330-6277
Fax [phone] Email: [email protected]
Email: [email protected]

Catherine Riccio Bill Branch
Business Analyst Client Executive – State of New York
IBM Corporation BearingPoint, Inc.
80 State Street 54 State Street
Albany, NY 12207 Albany, NY 12207
Phone [phone] Phone [phone]
Fax [phone] Emial: [email protected]
Email: [email protected]

Richard Barbato Terasia Provost
President/CEO National Account Director
Clarity Customer Management, Inc. Saber Consulting
3495 Winton Place, Suite E-1 74 Echo Ridge Drive
Rochester, NY 14623 Vernon, CT 06066
Phone [phone] Phone [phone]
Fax [phone] Fax [phone]
Email: [email protected] Email: [email protected]

Susan Whittmore Chaz Popovich, Director
EViD Program Administrator OSI Technologies
Decision Support, Inc. 175 K Commerce Drive
624 Matthews-Mint Hill Road, Suite 100 Hauppauge, NY 11788
Matthews, NC 28105 Phone [phone]
Phone [phone] x 1803 Fax [phone]
Fax [phone] Email: [email protected]
Email: [email protected]
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Lee Musick Mihaela Preradovic
State & Local Government Account BHH Solutions, Inc.
Manager 121 E. 24th Street, 6th Floor
Quest Software, Inc New York, NY 10010
400 Highland Avenue, Suite 400 Phone [phone] x 114
Needham, MA 02494 Fax [phone]
Phone [phone] x 4903 Email: [email protected]
Fax [phone]
Email: [email protected]

Jay Warshaw, VP
Rumpi Gravenstein, Vice President
Washaw Group, Inc.
Rumkin, Inc.
540 Broadway, 4th Floor
2045 Kingdale Dr.
New York, NY 10012
Stow, Ohio 44224-1823
Phone [phone] x 102
Phone [phone]
Fax [phone]
Email: [email protected]
Email: [email protected]

Rene D. Guzek
Administrative Assistant Doug Winkler, Founder
KMQ Enterprises, Inc. d/b/a/Tailwind Newstream Technologies
Associates PO Box 5
1462 Erie Blvd. Waterford, NY 12188
Schenectady, NY 12305 Phone [phone]
Phone [phone] Cell 516/909-8300
Fax [phone] Email: [email protected]
Email: [email protected]

Hitesh Bhatnagar
Robert Fragola
Regional Sales Director
VP of Sales and Marketing
CMC Americas, Inc.
ChoiceMaker Technologies, Inc.
666 Plainsboro Road, Suite 1281
48 Wall Street, 11th Floor
Plainsboro, NJ 08536
New York, NY 10005
Phone [phone] x 23
Phone [phone]
Cell 609/937-0017
Fax [phone]
Email: hitesh.bhatnagar@cmc-
Email: [email protected]
americas.com

Bernie Wojtkowiak
Barry T. Berberich, Sr. Principal
Sr. Account Executive
Bull Services
BrightPlanIt, Inc.
378 Consaul Road
493 Delaware Avenue
Schenectady, NY 12304
Buffalo, NY 14202
Phone [phone]
Phone [phone]
Fax [phone]
Fax [phone]
Email: [email protected]
Email: [email protected]
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Arthur M. Brown, Sr. Manager Preston Gregg, Business Development
Deloitte Consulting LLP Initiate Systems, Inc.
20 Corporate Woods Blvd. 106 Rogues Roost Drive
Albany, NY 12211 Lakeway, TX 78734
Phone [phone] Phone [phone]
Fax [phone] Fax [phone]
Email: [email protected] Email: [email protected]

George J. Polino Kael Goodman, President
Technology Sales Manager GovCore Solutions, LLC
Oracle USA, Inc. 55 Broad Street, 10th Floor
7 Southwoods, Suite 201 New York, NY 10004
Albany, NY 12211 Phone [phone]
Phone [phone] Fax [phone]
Cell 518/577-0211 Email: [email protected]
Email: [email protected]

Kapil Sharma Jean-Max Deetjen, V.P.
Business Development Manger RICOMM Systems
Fulcrum Logic, Inc. 1300 Route 73, Suite 205
363 Morris Turnpike, Suite 2B Mt. Laurel, NJ 08054
Short Hills NJ 07078 Phone [phone] x 26
Phone [phone] Fax [phone]
Fax [phone] Email: [email protected]
Email: [email protected]

Tom Kelly
Brian J. O’Connor
Director Gov. Sales No. America
Primary Contact
Datacard Group
BOC Group
2043 Ewing Estates Drive
525K East Market Street
Dacula, GA 30019
Leesburg, VA 20176
Phone [phone]
Phone [phone]
Fax [phone]
Fax [phone]
Email: [email protected]
Email: [email protected]

John Alwine
Client Principal Richard Collins, Principal
Hewlett Packard Consulting Services Stellar Learning
1301 Fulling Mill Road 2526 44th Street
Middletown, PA 17057 Astoria, NY 11103
Phone [phone] Phone/Fax [phone]
Cell 717/579-2868 Email: [email protected]
Email: [email protected]
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Ernie Small, Sr. Account Exec.
IPLogic, Inc.
17 British American Blvd.
Latham, NY 12110
Phone [phone]
Fax [phone]
Email: [email protected]

9.) I received the Addendum No. 3 to the NYSVoter II RFP containing results
from the RFP review meeting. I noticed that you included the list of
companies participating in the RFP review meeting. Do you plan to distribute the list of
individuals along with their contact information that represented the companies in the
meeting? This list would be helpful for companies looking to possibly work together on
the RFP response/contract award.

A. Vendor participants at Pre-bid Conference:

John Kaid
Arthur M. Brown, Sr. Manager Microsoft
Deloitte Consulting LLP 11 N. Pearl Street 11th Floor
Albany, NY 12201
20 Corporate Woods Blvd.
Phone [phone]
Albany, NY 12211
[email protected]
Phone [phone]
And
Fax [phone]
Chris Lohret
Email: [email protected]
Phone [phone]

Email: [email protected]

George Polino Gautam Tooley
Oracle Unique Comp, Inc.
7 Southwoods Blvd., Suite 201 27-08 42nd Road
Albany, NY 12211 Long Island city, NY 11101
Phone [phone] Phone [phone]
[email protected]
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Matt Bondi Tom Carroll
NTS Dell Inc.
1342 Military Road 1505 Van Curler Avenue
Niagara Falls, NY 14304 Schenectady, NY 12308
Phone [phone] Phone [phone]
Email: [email protected] Email: [email protected]

Eric Byers George Patnode
IBM IS Consilium
80 State Street 16 Computer Drive West
Albany, NY 12207 Albany, NY 12205
315/424-2273 Phone [phone]
byers@@usibm.com Email: [email protected]
And
Richard Connell
Phone [phone]
Email: [email protected]

Preston Gregg Hitesh Bhatnagar
Initiate Systems CMC Americas
106 Rogues Roost Drive 666 Plainsboro Road
Lakeway, TX 78736 Plainsboro, NJ 68526
Phone [phone] Phone [phone]
Email: [email protected] Cell 609/937-0017
Email:hitesh.bhatnagar@cmc-
americas.com

Doug Winkler Bill Kingman
Newstream Technologies BCB Group
PO Box 5 1 Research Parkway
Waterford, NY 12188 Meriden, CT 06450
Phone [phone] Phone [phone]
Email: [email protected] Email: [email protected]

Brian O’Connor Chris Nevens
BOC Vandervort Group
525 R East Market Street 19 Dove Street, Suite 202
Leesburg, VA 20176 Albany, NY 12210
Phone [phone] Phone [phone]
Email: [email protected] Email: [email protected]
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Renee O’Neil Lee Musick
Tailwind Associates Quest Software
1462 Erie Blvd. 200 Highland Avenue, Suite 400
Schenectady, NY 12305 Needhan, MA 02494
Phone [phone] x106 Phone [phone]
Email: rroneil2tailwindassoc.com Email: [email protected]

Ernest Small Bill Branch
IP Logic, Inc. Bearing Point
17 British American Blvd. 54 State Street
Latham, NY 12110 Albany, NY 12207
Phone [phone] Phone [phone]
Fax [phone] Email: [email protected]
Email: [email protected]

Barry T. Berberich Steve Nolan
Bull Systems Universal Technologies
378 Consual Road 194 Washington Avenue, suite 610
Schenectady, NY 12304 Albany, NY 12210
[email protected] Phone [phone]
Email: [email protected]

John Alvine Michael Barry
Hewlet Packard Citrix Systems
1301 Fulling Mill Road, 11 Penn Plaza, 20th Floor
Middletown, PA 17057 NY, NY 10001
[email protected] [email protected]

Terasia Porvost Tom Mullen CMA Consulting
Saber Corp. 700 Troy Schenectady Road,
3995 Hagars Grove SE Latham, NY 12110
Salem, OR 97301 Phone [phone]
Phone [phone] Email: [email protected]
Email: [email protected]

10.) RFP section 6.2 page 52, says that ‘The detailed system documentation for the
Washington transfer solution is available for proposer to review‘. We understand that it will
be sent out on May 30th, 2006. Will we have an opportunity to seek further clarifications
on the Washington System and its documentation?
A. No, any information required of the Washington solution is included in the CD
provided to potential bidders.
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11.).RFP, Attachment A (F.1.1.1) page 2, says that ‘VS/EMS software will act as FRONT
END’ What enhancements required on the VS/EMS front end if any?
A. The county vendors will be required to make modifications to their county systems
based on the design specifications created by the System Integrator for NYSVoter II.
The System Integrator will not be required to define design specifications for the county
VR/EMS system modification other than interface specifications.

12.) In the RFP it is mentioned that there is an existing system NYS Voter I, whose
functionality should be the subset of the new system. Whereas the functionalities of the
NYS Voter I is not given in the RFP clearly? We will like to know the details about the
functionality of the existing system.
A. NYSVoter I will not be enhanced by the System Integrator. NYSVoter II will be a
completely separate system from NYSVoter I and will not be based on NYSVoter I.
NYSVoter I will be retired once NYSVoter II is implemented. The functionality
required of NYSVoter II is specified in Attachment A of the RFP.

13.) Should the vendor who is responsible for developing NYS Voter II system will be
required to specify and supply the hardware?
A. No, the intent is for the Board of Elections to purchase hardware based on the
recommendations of the System Integrator. The System Integrator shall be required to
specify the hardware required for NYSVoter II as presented in Attachment B of this
RFP.

14.) Details of present Networking infrastructure within the state are not clearly
mentioned? Ex: link available, bandwidth etc. Please provide details.
A. The primary network in the state is the NYeNet, however of majority of the counties
will not be utilizing the NYeNet. NYSBOE is currently in the preliminary stages of
developing a connectivity strategy for counties not connected to NYeNet via VPN and
the public internet.

For more information on the NYeNet refer to the following website:

http://www.oft.state.ny.us/Services/networking/index.htm

15.).Should the solution provided for NYS voter II comply with the architecture
provided in section 12 of RFP? Should the vendor use the same infrastructure?
A. Section 12 outlines the standards and guidelines developed by the Office for
Technology and should be adhered to. Refer to the Office for Technology website for
more information at http://www.oft.state.ny.us/.

16.) What are the criteria for identification of duplicate records (Attachment A – F.
2.4.4.2).
A. The State Board of Elections and the System Integrator will work during the design
phase to confirm the duplicate checking criteria that is consistent with New York State
Election law and rules and regulations.