Diploma examinations program. General information bulletin

86 Pages·1999·9.5 MB·English

by  Alberta. Student Evaluation Branch

1999 -2000 School Year
9n£
• D esignated writing
centres for November ,
April and August 1 1
• F oreign student fees 16
• S etting local targets 35
• S tudent Evaluation
Branch contacts 77
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This document was written primarily for:
Students
Teachers y
Administrators y
Parents
General Public
Distribution: Superintendents of Schools • Senior High School Principals
• The Alberta Teachers’ Association • Alberta School Boards Association
• Alberta Learning • General Public Upon Request
Copyright 1999 , the Crown in Right of A lberta, as represented by the Minister of
Learning, Alberta Learning, Student Evaluation Branch, 1 1 160 Jasper Avenue,
Edmonton, Alberta T5K OL2. All rights reserved. This document is available on the
Alberta Learning web site at http://ednet. edc. gov. ab. ca/studenteval/.
Alberta educators may reproduce this bulletin for educational purposes.
Contents
Summary of Revisions for the 1999-2000 School Year 1
Important Dates and Information for the 1999-2000 School Year
Grade 12 Diploma Examinations Schedule 2
Significant Dates by Administration 4
Important Documents
Information for Students Brochure 9
Guide for Students 9
Subject Information Bulletins 9
Examiners’ Reports 9
Annual Report 10
Writing Centres
January 2000 and June 2000 .. 11
November 1999 and April 2000 1 1
August 2000 1 2
Diploma Examinations Program
Introduction 13
Blending of Marks 13
Students Eligible to Write Diploma Examinations 13
Students with Mature Student Status 14
Course Challenge and Diploma Examinations 14
French Translations of Diploma Examinations 15
ESL Students 15
Exchange Students and Foreign Students 15
Diploma Exam Fees for Foreign Students 16
Nomination and Selection of Markers 16
Registration Procedures for Writing Diploma Examinations
Registration Forms 17
Duplicate Registration 17
Registration for November, January, April, and June Diploma Examinations 17
Rewrite Fees for November, January, April, and June Diploma Examinations 17
Registration for August Diploma Examinations and Payment of Rewrite Fees 18
Late Registration 19
Walk-in Students 19
Alberta Distance Learning Centre Students 19
Mature Students 20
Separate Writing of Parts A a nd B o f English 30,
English 33, and Frangais 30 20
Procedures for Administration of Examinations
Directions for Administration 22
Security, Distribution, Administration, and Collection of January
and June Examinations 22
i
Security, Distribution, Administration, and Collection of November,
April, and August Examinations 23
Release of Teacher Generated Keys 23
Writing Time 24
Personal Identification . 24
Late Arrivals 24
Writing Diploma Examinations on Computers 24
Violation of the Examination Rules 25
Appealing Disciplinary Action 25
School Emergencies During Diploma Examinations 26
Accommodations for Students
Accommodations for Students with Special Diploma Examination
Writing Needs 27
Recording of Accommodations 27
Special Circumstances 28
Special Writing Centres 28
Diploma Examination Course Marks and Results
Submitting School- Awarded Marks 30
Reporting to Students 30
Transcripts and Diplomas 31
Annotations 31
Reporting to Schools and Jurisdictions 31
Reporting to the Public : 32
Appeal Provisions 32
Rescoring an Examination 33
Rewriting an Examination...... 33
Repeating a C ourse 34
Special Cases Committee 34
Appendices
Appendix A Setting Local Targets 35
Appendix B Diploma Examination Registration and
Rewrite Fee Forms (by Administration) 37
Appendix C Processing Marks for Results Statements,
Transcripts, and Diplomas 45
Appendix D Student Notification for Separate Writing
For Part A/B of the English 30/33 or for Partie A/B
of the Fran^ais 30 Diploma Examinations 49
Appendix E Policy — Use of Calculators On Alberta Learning Diploma
Examinations School Year 1999-2000 50
Appendix F Policy — Use of Calculators on Alberta Learning Diploma
Examinations Beginning in the School Year 2000-2001 52
Appendix G Student Evaluation Branch Procedures for Writing Diploma
Examinations on Computers 55
Appendix H Examination Rules, Grade 12 Diploma Examinations 60
ii
Appendix I Sample Appeal Form for Student Eviction From a
Diploma Examination 62
Appendix J Interim Policy — School Emergencies During Diploma
Examination Administration 63
Appendix K Interim Policy — Accommodations for Students with Special
Diploma Examination Writing Needs 66
Appendix L List of Approved Accommodations for Students with
Special Diploma Examination Writing Needs 69
Appendix M Application for Accommodations for Students with Special
Diploma Examination Writing Needs 1999-2000 70
Appendix N Certificate of Illness 72
Appendix O Application to Establish a S pecial Writing Centre 74
Appendix P Diploma Examination Rescore Application Form 1999-2000 76
Appendix Q Student Evaluation Branch Contacts 77
iii
The General Information Bulletin presents directives of the Director, Student
Evaluation Branch, under the authority of the Student Evaluation Regulation,
Alberta Regulation 169/98 pursuant to the School Act
In this bulletin,
a. “Director” means the Director of the Student Evaluation Branch of Learning, and
b. “Student” means a student as defined in the School Act.
IV
Summary of Revisions for the 1999-2000 School Year
The General Information Bulletin for 1999-2000 contains revisions pertaining to matters of
policy and procedure. It is most important that readers familiarize themselves with these as
they prepare to administer diploma examinations for the 1999-2000 school year. Page
Topic Revisions
Designated Writing Centres Writing Centres are now designated for 11
November, April, and August administrations
16
Foreign Student Fees Fees now charged to foreign students who write
diploma examinations
Diploma Examination Revised forms for all 1999-2000 37
Registration Forms administrations
49
Separate Writing of Part(ie) A Revised form
English 30, English 33, and
Fran^ais 30
Writing Diploma Examinations Revised policy and procedures 55
on Computers
Approved Accommodations List of approved accommodations for students 69
with special examination writing needs
Application for Revised application form 70
Accommodations
Certificate of Illness Revised certificate 72
Application to Establish a Revised application
Special Writing Centre 74
Student Evaluation Branch Revised list of contact people 77
Contacts
1
Important Dates and Information for the 1999-2000 School Year
Grade 12 Diploma Examinations Schedule
The Grade 12 diploma examinations must be administered according to the dates and times
indicated in this schedule. Adjustments may not be made to examination starting times.
NOVEMBER 1999
Date Subject
Tuesday, November 2 9:00 to 11:30 a.m.
Time*
Wednesday, November 3 9:00 to 11:30 A.M. MEangtlhiesmha t i33c s P a r3t0 A**
1:00 to 3:00 P.M.
English 33 Part B
Chemistry 30
Thursday, November 4 9:00 to 1 1:30 A.M.
JANUARY 2000
Date Subject
Monday, January 17 9:00 to 11:30T i Am.eM.*
English 30 Part A**
English 33 Part A**
Friday, January 21 9:00 to 11:30 A.M.
Frangais 30 Partie A**
Monday, January 24 9:00 to 11:30 A.M.
Physics 30
1:00 to 3:00 P.M.
English 30 Part B
English 33 Part B
Tuesday, January 25 9:00 to 11:30 A.M. Mathematics 30
Mathematics 33
Wednesday, January 26 9:00 to 11:30 A.M. Social Studies 30
Social Studies 33
1:00 to 3:30 P.M. Science 30
Biology 30
Thursday, January 27 9:00 to 11:30 A.M.
1:00 to 3:00 P.M.
Frangais 30 Partie B
Chemistry 30
Friday, January 28 9:00 to 11:30 A.M.
APRIL 2000
Date Subject
Wednesday, April 12 9:00 to 11:30 A.M.
Time*
Thursday, April 13 9:00 to 11:30 A.M. BEinoglloisghy 3300 Part A**
1:00 to 3:00 P.M.
English 30 Part B
Friday, April 14 9:00 to 11:30 a.m. Social Studies 30
*Students are permitted an additional one-half hour to complete their examinations.
**Part A a nd Partie A d enote the written-response sections of the English 30, English 33,
and Fran9ais 30 diploma examinations.
2
Grade 12 Diploma Examinations Schedule
JUNE 2000
Date
Subject
Monday, June 19 9:00 to 11:30 T iA.mMe.*
English 30 Part A**
Wednesday, June 21 9:00 to 1 1:30 A.M. English 33 Part A**
Fran9ais 30 Partie A**
Thursday, June 22 9:00 to 1 1:30 A.M.
Physics 30
1 :00 to 3:00 P.M.
English 30 Part B
English 33 Part B
Friday, June 23 9:00 to 1 1:30 A.M. Mathematics 30
Mathematics 33
Monday, June 26 9:00 to 1 1 :30 A.M. Social Studies 30
Social Studies 33
1:00 to 3:30 P.M. Science 30
Biology 30
Tuesday, June 27 9:00 to 11:30 A.M.
1:00 to 3:00 P.M.
Fran^ais 30 Partie B
Chemistry 30
Wednesday, June 28 9:00 to 11:30 A.M.
AUGUST 2000
Date Subject
Tuesday, August 8 9:00 to 11:30 T iA.mMe.*
English 30 Part A**
1:00 to 3:00 P.M. English 33 Part A**
English 30 Part B
English 33 Part B
Wednesday, August 9 9:00 to 11:30 A.M. Social Studies 30
Social Studies 33
Chemistry 30
1:00 to 3:30 P.M.
Thursday, August 10 9:00 to 11:30 A.M. Mathematics 30
1:00 to 3:30 P.M. Science 30
Biology 30
Friday, August 1 1 9:00 to 11:30 A.M. MathematiesA'T'''
1:00 to 3:30 P.M.
Physics 30
Monday, August 14 9:00 to 11:30 A.M.
1:00 to 3:00 P.M. Fran9ais 30 Partie A**
Fran^ais 30 Partie B
^Students are permitted an additional one-half hour to complete their examinations.
**Part A a nd Partie A d enote the written-response sections of the English 30, English 33, and
Fran^ais 30 diploma examinations.
3
Significant Dates by Administration
November 1999 Administration
August 26, 1999 • List of designated November writing centres provided to schools
September 30, 1999 • Deadline for all November 1999 accommodation requests for
students with special diploma examination writing needs
October 8, 1999 • Deadline for all November registrations (and payment of fees, if
applicable) including those of students who are not receiving
instruction in the course in a school, those of students who wish to
rewrite, and those of individuals who have mature student status
and who wish to write the November diploma examinations in
English 33, Mathematics 30, and Chemistry 30, and their French
translations
October 12, 1999 • Principals should contact the Student Evaluation Branch to make
arrangements for their students to use a computer at designated
writing centres for the written-response assignments of
English 33 Part A.
October 26, 1999 • The Student Evaluation Branch ships diploma examination
materials to writing centre locations
October 28, 1999 • Chief Presiding Examiners should contact the Student Evaluation
Branch if they have not yet received their diploma examination
materials or if there are errors or omissions in a shipment
November 3, 1999 • School-awarded marks for students who have received instruction
in diploma courses and who are registered to write the November
diploma examinations must be postmarked or transmitted to the
Educational Information Exchange (EIE)
• Principals should have a method in place for informing students
about their school-awarded marks that were submitted to the
Educational Information Exchange (EIE)
November 2-4, 1999 • Writing centres administer the diploma examinations according to
the schedule
November 4, 1999 • Chief Presiding Examiners must return to the Student Evaluation
Branch all materials for English 33 Part A, English 33 Part B,
Mathematics 30, and Chemistry 30 examinations
November 30, 1999 • Results Statements for the November administration are
distributed to students; transcripts are available to students
December 10, 1999
• Deadline for receiving rescoring requests for November
examinations
December 22, 1999 • November rescoring results are distributed to students
4