Configuring and Administering Global Ledger

106 Pages·2017·2.61 MB·English

by  Claudia Becker

CloudSuite Financials: Configuring and
Administering Global Ledger Training
Workbook

Infor CloudSuite
September 28, 2017
Course code: 01_0121100_IEN0921_S3O
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Table of contents

About this workbook .................................................................................................................................. 5
Course overview ........................................................................................................................................ 6
Course description and agenda ................................................................................................................ 7
Lesson 1: Global Ledger overview ............................................................................................................ 9
Infor Global Ledger introduction .............................................................................................................. 10
How Global Ledger interfaces with subledgers ....................................................................................... 11
Global Ledger user roles ......................................................................................................................... 13
Log in to Infor Global Ledger ................................................................................................................... 14
Check your understanding....................................................................................................................... 16
Lesson 2: Infor Finance Enterprise Group concepts ............................................................................ 17
Global financial settings ........................................................................................................................... 18
Check your understanding....................................................................................................................... 23
Lesson 3: Finance Enterprise Group setup part 1 ................................................................................ 24
Enterprise level definitions....................................................................................................................... 25
Entity level definitions .............................................................................................................................. 26
Finance Enterprise Group creation ......................................................................................................... 27
Calendars ................................................................................................................................................ 31
Close configuration .................................................................................................................................. 33
Entity creation .......................................................................................................................................... 34
Check your understanding....................................................................................................................... 37
Lesson 4: Finance Enterprise Group setup part 2 ................................................................................ 38
Ledgers .................................................................................................................................................... 39
Accounts, subaccounts and charts .......................................................................................................... 40
Dimension structures ............................................................................................................................... 42
Reporting basis ........................................................................................................................................ 43
Additional system setup ........................................................................................................................... 44
Check your understanding....................................................................................................................... 48
Lesson 5: Additional setup options ........................................................................................................ 49
Account regular expressions ................................................................................................................... 50
Structure relations rules ........................................................................................................................... 51
Structure exceptions ................................................................................................................................ 52
Posting category ...................................................................................................................................... 53
Codes ...................................................................................................................................................... 54
Check your understanding....................................................................................................................... 55
Lesson 6: Currency processing .............................................................................................................. 56
Enterprise and entity currencies .............................................................................................................. 57
Currency codes and relationships ........................................................................................................... 59
Exchange, remeasure, translation ........................................................................................................... 60
IFRS reference ........................................................................................................................................ 64
Multi-currency transactions...................................................................................................................... 65
Check your understanding....................................................................................................................... 67
Lesson 7: Processing journals ................................................................................................................ 68
System edits ............................................................................................................................................ 69
Approvals ................................................................................................................................................. 70
Non-recurring journals ............................................................................................................................. 72
Recurring journals ................................................................................................................................... 74
Journal templates .................................................................................................................................... 76
Posting ..................................................................................................................................................... 77
Check your understanding....................................................................................................................... 80
Lesson 8: Closing ..................................................................................................................................... 81
Revaluation and translation ..................................................................................................................... 82
Closing ..................................................................................................................................................... 83
3
Check your understanding....................................................................................................................... 89
Lesson 9: Inquiries and maintenance ..................................................................................................... 90
Drill Around® ............................................................................................................................................ 91
Inquiries – transactions and balances ..................................................................................................... 92
Financial reporting ................................................................................................................................... 93
Maintenance ............................................................................................................................................ 94
Check your understanding....................................................................................................................... 96
Course summary ....................................................................................................................................... 97
Appendix A: Login and exercise data reference ................................................................................... 98
Login data and exercise reference .......................................................................................................... 99
Appendix B: Navigation features .......................................................................................................... 103
Navigation and user interface features .................................................................................................. 104

4
About this workbook
Welcome to this Infor Education course! We hope you will find this learning experience enjoyable and
instructive. This Training Workbook is designed to support the following forms of learning:
 Classroom instructor-led training
 Virtual instructor-led training
 Self-directed learning
This Training Workbook is not intended for use as a product user guide.
Self-directed learning (SDL)
If this course is eligible for self-directed learning, demos and exercises throughout this Training Workbook
will be hyperlinked to Demonstration/Let Me Try simulations that allow you to view and practice the
execution of the demo or exercise in a simulated training environment.
Activity data
You will be asked to complete some practice exercises during this course. Step-by-step instructions are
provided in this guide to assist you with completing the exercises. Where necessary, data columns are
included for your reference.
Your instructor will provide more information on systems used in class, including server addresses, login
IDs, and passwords.
Symbols used in this workbook

Hands-on exercise
For your reference Question
(“Exercise”)

Instructor demonstration
Your notes Answer
(“Demo”)


Can be used for either
Note Task simulation
“Scenario” or “Discussion”

CloudSuite Financials: Configuring and Administering Global Ledger 5
© 2017 Infor Education
Course overview
Reference materials
Global Ledger reference materials are available from the following locations:
 Global Ledger Help menu
 Infor Xtreme®
Course duration
24 hours
Learning objectives
Upon completion of this course, you will be able to:
 Describe the functions of Infor CloudSuite Global Ledger.
 Explain Infor Finance Enterprise Group (FEG) concepts.
 Explain how to set up Finance Enterprise Groups.
 Continue with explanation to complete Finance Enterprise Group setup.
 Explain how to set up account number structure rules.
 Explain how to process currencies.
 Explain how to process journals.
 Identify closing activities.
 Explain inquiries and maintenance activities.
Audience
 Customer User
 Pre-Sales Consultant
 Business Consultant
 Technical Consultant
 Support
 System Administrator
System requirements
 Landmark 11 Training Environment

6 Course introduction
© 2017 Infor Education
Course description and agenda
This course covers how to configure, administer, and process transactions in Infor Global Ledger. A basic
understanding of the configuration console and how to generate reports is required. The course provides
an overview of Global Ledger including customer use, basic operation and integrations with other
CloudSuite applications.
Prerequisite knowledge
To optimize your learning experience, Infor recommends that you have the following knowledge prior to
attending this course:
 Microsoft® Excel®
 Infor Spreadsheet Designer

Lesson Lesson title Learning objectives Day
Course overview  Review course expectations. 1
1 Global Ledger overview  Describe the functions of Infor Global Ledger. 1
o Explain how Global Ledger
interfaces with subledgers.
o Describe user roles for Global
Ledger.
2 Finance Enterprise Group  Explain Infor Finance Enterprise Group 1
concepts concepts.
o Explain global financial settings.
o Explain dimensions.
o Describe hierarchies.
o Describe ledgers.
o Explain the chart of accounts.
o Describe why calendars are
important for postings.
o Identify closing activities.
o Explain reporting options.
3 Finance Enterprise Group  Explain how to set up Finance Enterprise 2
setup part 1 Groups.
o Describe calendars.
o Explain close configuration.
o Define entities.
4 Finance Enterprise Group  Continue with explanation to complete 2
setup part 2 Finance Enterprise Group setup.
o Explain how to set up accounts.
o Describe how to set up
subaccounts.
o Define a Global Ledger company.
o Explain how to set up charts.
o Review dimension structures.
o Review reporting basis.
5 Additional setup options  Explain how to set up account number 2
structure rules.
CloudSuite Financials: Configuring and Administering Global Ledger 7
© 2017 Infor Education
Lesson Lesson title Learning objectives Day
o Explain structure relations.
o Describe codes.
6 Currency processing  Explain how to process currencies. 2
o Describe the difference between
enterprise and entity currencies.
o Explain currency codes.
o Describe currency conversions.
o Review International Financial
Reporting Standards (IFRS).
o Describe how to enter multi-currency
transactions.
7 Processing journals  Explain how to process journals. 3
o Explain system edits.
o Describe how to set up journal
approval.
o Explain non-recurring journals.
o Explain recurring journals.
o Describe how to use journal
templates.
o Describe posting activities.
8 Closing  Identify closing activities. 3
o Describe how to close subledgers.
o Describe how to close the period.
o Describe how to close the year.
9 Inquiries and maintenance  Explain inquiries and maintenance activities. 3
o Explain Drill Around™ activities.
o Describe transaction inquiries.
o Describe balance inquiries.
o Explain financial reporting activities.
o Describe Global Ledger
maintenance.
Course summary  Debrief course. 3
Appendix A
Appendix A: Login and exercise data reference at the end of this Training Workbook provides reference
information for login and exercise data.

8 Course introduction
© 2017 Infor Education
Lesson 1: Global Ledger overview
Estimated time
2 hours
Learning objectives
After completing this lesson, you will be able to describe the functions of Infor Global Ledger. In this lesson you
will:
 Explain how Global Ledger interfaces with other subledgers.
 Describe user roles for Global Ledger.

Topics
 Infor Global Ledger introduction
 How Global Ledger interfaces with subledgers
 Global Ledger user roles
 Login to Infor Global Ledger.

CloudSuite Financials: Configuring and Administering Global Ledger 9
© 2017 Infor Education
Infor Global Ledger introduction
Infor Global Ledger provides an organizational and accounting framework for processing transactions in Infor
and from third-party applications. The application manages enterprise financial data and enables compliance
with regulatory reporting requirements and accounting standards. This release of Global Ledger provides
flexibility that improves transaction process for organizations. Global Ledger allows you to define an unlimited
number of dimensions to track as much detail as needed on every transaction line. The hierarchies in Global
Ledger allow you have as many levels and as many different rollups as needed. You can define an unlimited
number of calendars to support reporting requirements. The reporting basis pulls together the correct
transactions grouped in the correct periods, for the appropriate reporting requirements. In addition, the solution
automatically provides the information in Infor Business Intelligence (BI) without the additional step of creating
reports.
Key features
 Full history – Global Ledger provides complete transaction history. The product includes pervasive
auditing and effective dating on unlimited transactions.
 Contextual – Global Ledger has contextual search capability for knowledge, chat, and assistance
based on processes.
 Collaboration – Global Ledger enables shared knowledge and collaborative decision making via
intuitive platform for organizational effectiveness.
 Organizational – Global Ledger provides an organizational structure and resources as part of
business processing, reporting, and approvals.
 Process driven – Global Ledger is built based on industry process navigating the user through their
day and processes.
Purpose
The purpose of a Global Ledger is to provide financial reporting. Reporting is one of the biggest drivers of how
a system is configured. Infor CloudSuite Financials Global Ledger is the core solution for Infor CloudSuite
Financials & Supply Management. Global Ledger is a central repository for data from other Infor CloudSuite
Financials &Supply Management subledgers.
Global Ledger navigation overview
The Global Ledger user interface is an intuitive and highly collaborative environment. The most significant
change with this release of CloudSuite Financials is that the views are now role-based. The current role is
identified in the banner of the user interface and is changed by accessing a drop-down list. Below the banner is
the menu that you use to access various pages. When accessing a record, a list displays in the left panel and
a toolbar displays at the top of the page. When you click on a tab in the left panel, the associated record
displays in the right panel. To retrieve additional information about fields: place your cursor in the field and
press control-shift-left click. A pop-up window opens with field information including business class name and
field name.

10 Lesson 1: Global Ledger overview
© 2017 Infor Education