BID ADDENDUM # 4 BID # 20170147 REVISED E-Bid Reply Sheet/Questionnaire#20170147 ...

138 Pages·2017·8.4 MB·English

1 3C Part 2
COUNCILITEM
DATE 7/24/17
BID ADDENDUM # 4
BID # 20170147
Addendum Date: 6/8/17
REVISED E-Bid Reply Sheet/Questionnaire#20170147
EMERGENCY DEBRIS COLLECTION & REMOVAL SERVICES
1. COMPANYNAME: Ceres Environmental Services, Inc.
DIVISION OF:
PHYSICAL ADDRESS: 6968Professional Parkway East
MAILING ADDRESS: 6968 Professional Parkway East
CITY, STATE, ZIP CODE: Sarasota, FL 34240
TELEPHONE NUMBER: ( ) (800) 218 - 4424 FAX NO. ( ) (866) 228 - 5636
CONTACT PERSON: Dawn Brown E-MAIL: [email protected]
2. ORGANIZATIONALPROFILE: (complete all appropriate information)
Is the firm incorporated No If yes, in what state? Minnesota
David A. McIntyre
President
David A. Preus
Vice President
David A. McIntyre
Treasurer
How long in present business: 41years How long at present location: 22 years
Does your firm have a drug free workplace program? Yes (X) or No
How many employees are in the Treasure Coast Area? 0
3. ADDENDUM ACKNOWLEDGMENT - Bidder acknowledges that the following addenda have been
received and are included in its proposal/bid:
Addendum Number Date Issued
1 6/6/17
2 6/8/17
3 6/8/17
6/8/17
6/8/17
6/13/17
20170147 Page 1 of 5 Addendum # 4
6/13/17
4. VENDOR'S LIST - If your company offers commodities other than the one (1) specified for this bid, and
you wish to be put on the vendor's list, please contact Onvia.com at [phone]. Bid Tabulation
Reports are advertised on the City's Web Site at www.cityofpsl.com .
5. BID RESPONSE:
5.1 Bidder will accept the Purchasing Card (Visa). Yes ( ) No (x)
5.2 Percentage of discount when payment is made with Visa: 0 %
(This amount maybe zero)
Please Note: The City has implemented a Purchasing Card Program. The Bidder can take
advantage of this program and in consideration receive payment within several days instead of the
City's payment policy. Any percentage off the bid price for the acceptance of Visa will be
consideration in the bid award. If no such percentage is given, the City shall assume zero (0) percent
discount applies.
Visa percentage discount amount: $ 0
(This amount maybe zero)
5.3 Bid Reply Sheet Unit Prices from Schedule "A":
Item 2.: $ 4,090,000.00
Item 19: $ 1,290,000.00
Item 20: $ 552,000.00
TOTAL AMOUNT $ 5,932,000.00
The City will base the award based on the lowest responsive, responsible bidder.
5.4 Tier Housing - The Bidder shall submit a detailed housing plan outlining on how the firm will handle
housing needs for their employees and subcontractors to ensure they have adequate shelter. No one will
be permitted to sleep in vehicles or on roadsides, etc. See attached Housing Plan
Discrepancies between the E-Bid Reply Excel Spreadsheets #20170147 uploaded on DemandStar, the dollar
amounts listed on the web page at time of submittal and the E-Bid Reply Sheet #20170147 uploaded on
DemandStar will be resolved in favor of the E-Bid Reply Excel Spreadsheet #20170147 that is uploaded at time
of submittal
Interpretation of the Approximate Quantities - The Bidder's attention is called to the fact that any estimate
of quantities of work to be done and materials to be furnished under the specifications as shown on the
proposed form (or elsewhere) is approximate only and not guaranteed by the City. The City does not assume
any responsibility that the final quantities shall remain in strict accordance with the estimated quantities, nor
shall the Bidder plead misunderstanding or deception because of such estimate of quantities or of the character,
location of the work, or other condition pertaining thereto.
The City reserves the right to split this award, if in the City's opinion such a split is in the best interest of
the City.
20170147 Page 2 of 5 Addendum # 4
6. INSURANCECERTIFICATES LICENSE - Bidders are required, to submit a copy of their Insurance
Certificate for the type and dollar amount of insurance they cur rently maintain. Bidders are required to
submit all licenses and certifications required to perform this project.
7. COMPLETIONOF FORM - An authorized representative of the firm offering this Bid must complete this
form in its entirety. Prices entered herein shall not be subject to withdrawal or escalation by Bidder. The
City reserves the right to hold proposals and bid guarantees for a period not to exceed ninety (90) days after
the date of the bid opening stated in the Invitation to Bid before awarding the Contract. Contract award
constitutes the date that City Council executes the motion to award the bid.
8. CONTRACT - Bidder agrees to comply with all requirements stated in the specifications for this bid.
9. List all subcontractors for the project. Include scope of work, telephone numbers, and contact
information. Insert additional lines if necessary. Include all licenses that allows them to perform the
work.
Ceres will provide a list of subcontractors upon request from the City of Port St. Lucie.
10. Has the Proposer or any principals of the applicant organization failed to qualify as a responsible
Contractor; refused to enter into a contract after an award has been made; failed to complete a contract
during the past five (5) years or been declared to be in default in any contract or been assessed liquidated
damages in the last five (5) years? If yes, please explain:
No
(Insert additional lines if necessary.)
11. Has the Proposer or any of its principals ever been declared bankrupt or reorganized under Chapter 11 or
put into receivership?
Yes( ) No(X)
If yes, please explain:
12. List any lawsuits pending or completed within the past five (5) years involving the corporation,
partnership or individuals with more than ten percent (10 %) interest:
See attached Litigation Summary
(N/A is not an acceptable answer - insert lines if needed)
13. List any judgments from lawsuits in the last five (5) years:
None
(N/A is not an acceptable answer - insert lines if needed)
14. List any criminal violations and/or convictions of the Proposer and/or any of its principals:
None
(N/A is not an acceptable answer - insert lines if needed)
20170147 Page 3 of 5 Addendum # 4
15. Provide a list of your staff training with FEMA, Federal and State governments with dates, relative to
this contract. See File 3
16. Provide a copy of your firm's training manual that will be used for the City. This maybe in PDF format
and submitted separately. See File 3
17. Provide your own Emergency Management Plan for your firm. This may be in PDF format and
submitted separately. See File 3
18. Provide the number of personnel and equipment to be dedicated to the City of Port St Lucie for any
hurricane, disaster, or storm event as per the following scenarios and each section A-D. (Provide a list
on additional inner) See File 3
Scenario 1 A. Initial Push as per page 21 for 150,000 cubic yards.
B. Estimated 500,000 - Debris Removal (Load & Haul) Removal of Vegetative Debris from
assigned load site to TDSR including sorting, hauling, etc. Debris includes tree, limb and stump
removal & disposal.
C. Estimated 500,000 - Management, Processing, Reducing and Loading of all debris and/or
residue at the TDSR sites: including; management, maintenance and operation of the TDSR
sites; the receiving, sorting, segregation, processing and reduction of debris, loading.
D.. Estimated 150,000 - Final haul out of processed and/or reduced debris from the TDSR site to
an approved disposal site.
Scenario 2 A. Initial Push as per page 21 for 150,000 cubic yards.
B. Estimated 1,000,000 - Debris Removal (Load & Haul) Removal of Vegetative Debris from
assigned load site to TDSR including sorting, hauling, etc. Debris includes tree, limb and stump
removal & disposal.
C. Estimated 1,000,000 - Management, Processing, Reducing and Loading of all debris
and/or residue at the TDSR sites: including; management, maintenance and operation of the
TDSR sites; the receiving, sorting, segregation, processing and reduction of debris, loading.
D. Estimated 400,000 - Final haul out of processed and/or reduced debris from the TDSR site to
an approved disposal site.
19. Provide a list of all equipment and current personnel. For all equipment please list year and indicate if
owned or rented. (Provide a list on additional paper) See File 3
20. List five (5) years of Federal Declaration Disaster that your firm collected and removed debris.
See attached Past Performance
Project Number 1
Project Name:
Description:
Location:
Prime Contractor or Subcontractor:
Client Name, Phone Number & Email:
Dollar amount $ Approximate Cubic Yards
20170147 Page 4 of 5 Addendum # 4
Please add projects as needed.
21. CERTIFICATION
This bid is submitted by: I, David am an officer of the above firm
duly authorized to sign bids and enter into Contracts. I certify that this bid is made without prior understanding,
Contract, or connection with any corporation, firm, or person submitting a bid for the same materials, supplies,
or equipment, and is in all respects fair and without collusion or fraud. I understand collusive bidding is a
violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to
abide by all conditions of this bid.
Bidder has read and accepts the terms and conditions of the City's standard Contract:
Senior Vice President
Signature Title
If a corporation renders this Bid, the corporate seal attested by the secretary shall be affixed below. Any agent
signing this Bid shall attach to this form evidence of legal authority.
NO SEAL.
(seal)
20170147 Page 5 of 5 Addendum # 4
City of Port St. Lucie
Bid #20170147, Emergency Debris Collection & Removal Services
Housing Plan
Ceres Environmental Services, Inc. owns all of the equipment needed for supporting its own personnel in
the field, including mobile living quarters, food supply, large potable water supply tanks and large septic
storage systems. These systems have saved valuable management time in responses to such higher
category storms as Hurricane Katrina.
Ceres comes to the project self-sufficient and ready to help in many ways, including the provision of basic
necessities. Due to the uncertain nature of room and board, Ceres mobilizes with life support for our crews
and for some subcontractors. Additionally, if Port St. Lucie seeks assistance in provision of basic needs of
water, food, shelter, and ice, Ceres can supply these services, as we have done in the past in other
locations.
Following the landfall of Hurricane Katrina, Ceres' crews arrived with their own housing (travel trailers and
RVs). We are also capable of providing onsite fuel delivery for both the fleet of Ceres-owned equipment
and our subcontractors, as well as Port St. Lucie fleets.
In Ceres' Jefferson Parish, LA response following Katrina, for example, Ceres provided total life support for
more than 400 people, and subcontractor fueling services for enough equipment to move 70,000 CY of
debris per day. Ceres also has available life support systems for project-wide support and Government
personnel.
Ceres owns four self-contained office trailers including satellite internet connections and satellite phones
as well as additional loaner satellite cell phones for the customers' management teams. Ceres regularly
supplies rental satellite phone service to its clients.
Food Service/Catering
Ceres can provide meals as directed by the City either through a mobile kitchen or in a variety of ready-to-
eat formats upon issuance of a City task order. We can provide a mobile kitchen supported by a reefer
container that is capable of feeding 250-1000 personnel three basic meals per day. We can supply more
elaborate meals if desired.
Supplying our personnel and subcontract personnel with meals is done using the most cost effective
method. When a large number of personnel with similar schedules are housed together, we have used
group dining. Ceres provides food service through various subcontracting relationships. Meal options can
be as simple as self-heating single meals, or full service dining, with temporary kitchen facilities and a dining
galley.
Temporary Restroom and Shower Facilities
If sewer and water utilities are unavailable, Ceres can supply a range of temporary restrooms and shower
facilities. These include single stall, standardized port-a-johns, multi-stall comfort stations, completely
containerized shower facilities, and assembled corral-type showers. Ceres works with City personnel to
identify specific needs and arrange to have sufficient facilities in place to accommodate every need.
During our Hurricane Katrina response, Ceres provided life support including meals, shelter, showers and
sanitary facilities for 400 people. We also supplied travel trailers for our own personnel due to the
unavailability of housing. Following Hurricane Ike in Texas in 2008, Ceres provided Chambers County with
hot meals in four locations plus showers and sanitary facilities.
Potable Water and Ice Delivery
Ceres will supply the City with appropriate potable water, ice, and also necessary refrigeration and freezer
units to store food, water and ice if required.
File #2
Housing Plan
Page 2.2-1
City of Port St. Lucie
Bid #20170147, Emergency Debris Collection & Removal Services
Litigation Summary
Ceres Environmental Services, Inc. has never been litigated against by any city, county, state or federal
government agency, and Ceres has never litigated against a city, county, or state Government agency.
Ceres has never filed for bankruptcy, has never been debarred, has never been defaulted and has never
failed to complete a project.
Below is a list of Ceres' litigation, claims(s) or contract dispute(s) filed by or against the offeror in the past
five (5) years related to the services that Ceres provides in the regular course of business:
1. Jacob Fisher v. Ceres Environmental Services, Inc.; Harris County, Texas
District Court of Harris County, Texas [PENDING]
Filed on or about July 29, 2016, plaintiff Jacob Fisher contended that on or about January 30, 2016,
clay buildup had accumulated on Kuykendahl Road from work Ceres was performing near the roadway.
Plaintiff further contended that he was injured when he lost control of his motorcycle due to the roadway
condition.
Ceres maintains that the roadway was clearly and appropriately marked to indicate that work was
underway. Further, Ceres contends that the Plaintiff was operating his motorcycle in a manner inappropriate
to road conditions when he lost control. This matter is pending.
Rhonda M2. athes, et al v. Ceres Environmental Services, Inc.; Harris County, Texas
District Court of Harris County, Texas [PENDING]
Filed on or about June 30, 2016, plaintiff Rhonda Mathes contended that her brother, Gary
Johnson, was fatally injured in a construction accident caused by negligence on the part of his employer,
Ceres.
Ceres contends that the Plaintiff does not have standing to file this suit and is not the decedent's
administrator nor heir. Ceres further contends that the worker was not authorized to work when he entered
a piece of heavy equipment, started it and operated it. The accident occurred prior to the project's starting
time. Ceres had instructed the decedent to attend a safety briefing prior to starting the equipment and the
decedent failed to do so. The worker failed to follow established protocols and safety precautions in
performance of his duties. This matter is pending.
Powell Builders3,. Inc. v. Ceres Environmental Services, Inc.; Jefferson County, Alabama
Jefferson County, Alabama Circuit Court [DISMISSED]
Filed on or about July 9, 2014, plaintiff Powell Builders, Inc. contended that Ceres agreed to pay
Powell by the cubic yard to manage material hauled onto Powell's property, which was leased to Jefferson
County by Powell, during clean-up of tornado damage resulting from the April 2011 storms in Jefferson
County, AL. Powell sought $47,497 for the cubic yard payment plus interest and costs. Powell also claimed
that Ceres was responsible for the loss of a cable used in the site management. Ceres claimed that payment
was not due to Powell until he provided a signed release at the time of payment, which Powell refused to
provide. Powell also named Jefferson County, AL in the suit and claimed that the County owed Powell
$100,000.
This matter was settled in mediation with no fault admitted by any party; the case was dismissed
with prejudice by the Court on February 10, 2015.
4. JAK Investments, Inc. v. Loupe Construction and Ceres Environmental Services, Inc.,
24th Judicial District, Jefferson Parish, Louisiana [RESOLVED]
Filed on or about November 28, 2007, plaintiff JAK Investments, Inc. contended that it entered into
a written contract with Loupe Construction and Consulting Company, Inc. ("Loupe") and Ceres to haul
debris and perform other services on behalf of the two entities following Hurricane Katrina. JAK originally
claimed that Loupe and Ceres had paid it for some of the work performed, but owed an outstanding balance
of over $480,000.00. JAK amended its Petition and claimed that the outstanding balance was "greater than
$240,519.16." Ceres maintained, however, that it was not a party to the contract between JAK and Loupe
CE File #2
Litigation Summary
Page 1
City of Port St. Lucie
Bid #20170147, Emergency Debris Collection & Removal Services
and was not obligated to JAK in any amount. Ceres had entered into a contract with a Joint Venture of
which Loupe was a party and JAK in turn subcontracted with Loupe.
This matter was settled on March 19, 2014 in an effort to avoid litigation and with no liability admitted
by Ceres or Loupe.
CRE. File #2
Litigation Summary
Page 2
City of Port St. Lucie
Bid #20170147,Emergency Debris Collection & Removal Services
Past Performance
Ceres Environmental Services, Inc. has been working actively in the disaster recovery business since our founding in 1976, completing over 100
FEMA-reimbursed projects. Below is a selection of our past performance within the last five (5) years; additional details on our past performance
are available upon request.
r &Location Title of Work Value CY Time Period Description Contact
Beaufort County , SC Storm Debris $23,500,000.00' 1,556,080 October 2016 - Collection, removal and reduction James Minor, Public Works, 120 Shanklin
Removal, Debris April 2017 of debris from public and private Road, PO Drawer 1228, Beaufort, SC
Management Site right-of-ways following Hurricane 29901; Tel. [phone];
Operations and Matthew [email protected]
Disposal
Glynn County, GA Debris Removal $7,100,000.00* 496,202 October 2016 - Removal and reduction of debris Dave Austin, Public Works Director, 1725
and Disposal March 2017 from Hurricane Matthew, as well Reynolds Street, Suite 300, Brunswick, GA
Services as stumps and limbs 31520, Tel. [phone]
South Carolina DOT Disaster Recovery $3,000,000.00* 217,414 October 2016 - Removal and disposal of Scott Dobereiner, Procurement Officer, SC
(Berkeley, Jasper and Assistance April 2017 vegetative debris from County DOT, 955 Park Street, Room 101,
Hampton Counties) following a right-of-ways in three counties Columbia, SC 29201; Tel. [phone]
Declared Disaster following Hurricane Matthew
New Orleans, LA Disaster Street- $750,000.00* 57,440 January - April Removal and disposal of Cynthia Sylvain-Lear, Director, Department
Clearing and 2017 vegetative and C&D debris of Sanitation, 1300 Perdido Street, Suite
Debris Collection, resulting from early tornado in 1W02, New Orleans, LA 70112; Tel. (504)
Removal, Louisiana, as well as clearing of 658-3800
Processing and 60 trees and 150 limbs from the
Disposal City
Charleston County, SC Road Clearing and $150,000.00* 1,120 October - Clearing of hurricane debris from Chuck Wiggins, Contracts Administrator,
Removal and December 2016 roads throughout the County 4045 Bridge View Drive, Suite B250, North
Disposal of Debris Charleston, SC 29405, Tel. [phone]
Generated by a
Disaster
Cumberland County, Disaster Debris $33,175.00 250 December 2016 Removal and disposal of debris Amanda Bullard, Purchasing Agent, 117
NC Clearance & - January 2017 from Hurricane Matthew Dick Street, Fayetteville, NC 28302, Tel.
Removal 910-678-7746, Fax [phone],
[email protected]
' Approximate until the final invoice reconciliation.
File#2
Past Performance
Page 1
City of Port St. Lucie
Bid #20170147,Emergency Debris Collection & Removal Services
Owner&location Title of Work Value CY Time Period Description Contact
Lenoir County, NC Debris $413,000.00 45,362 October - Removal of vegetative and C&D Roger Dail, Director, Emergency Services
Management (approx.) December 2016 debris resulting from Hurricane Department, 200 Rhodes Avenue, PO Box
Services Matthew 3289, Kinston, NC 28502, Tel. (252) 559-
1911, Fax [phone],
[email protected]. nc. us
Palm Bay, FL Debris $1,052,878.00 84,932 October 2016 - Collection, reduction and disposal Gregg Lynk, City Manager, 120 Malabar
Removal/Disaster January 2017 of vegetative and C&D debris Road SE, Palm Bay, FL 32907, Tel. (321)
Recovery Services resulting from Hurricane Matthew 952-3413, Fax [phone],
[email protected]
Jacksonville Beach, FL Standby Contract $745,594.00 49,308 October 2016 - Removal and disposal of Jason Phitides, Procurement, 1460-A
for Disaster January 2017 hurricane debris within the City, Shetter Avenue, Jacksonville Beach, FL
Services including more than 3,000 cubic 32250, Tel. [phone], Fax (904) 247-
yards of sand reclamation from 6117, [email protected]
beaches
Fernandina Beach, FL Hurricane & Other $406,166.00 1,792 CY October- Collection, reduction and disposal Dale Martin, City Manager, 204 Ash Street,
Disasters, Debris 1,310 limbs November 2016 of vegetative debris as well as Fernandina Beach, FL 32034; Tel. (904)
Removal Reduction hangers and leavers following 277-7305, Fax [phone],
and Disposal Hurricane Matthew [email protected]
Brunswick, GA Debris Removal $352,224.04 46,890 November 2016 Removal and disposal of Rick Charnock, Assistant Public Works
and Disposal - January 2017 vegetative and C&D debris Director, 601 Gloucester Street, Brunswick,
following Hurricane Matthew GA 31520, Tel. [phone],
[email protected]
Atlantic Beach, FL Emergency Debris $148,674.00 21,807 October 2016 - Collection and hauling of Don Jacobovitz, Public Works Director,
Management January 2017 vegetative debris within City limits 1200 Sandpiper Lane, Atlantic Beach, FL
Services following Hurricane Matthew 32233; Tel. [phone], Fax (904) 247-
5843, [email protected]
Bald Head Island, NC Debris Removal $45,647.47 1,944 November 2016 Vegetative debris removal and Chris McCall, Village Manager, 111
and Disposal disposal services as a result of Lighthouse Wynd, Bald Head Island, NC
Hurricane Matthew 28461; Tel. [phone]
Palm Beach Gardens, Emergency Debris $31,507.78 3,936 November 2016 Clearing and removing vegetative David Reyes, Director, Public Services and
FL and Disaster debris from public ROW in the City Emergency Management, 10500 North
Recovery Services following Hurricane Matthew. Military Trail, Palm Beach Gardens, FL,
33410; [phone], [email protected]
ERE
File #2
Past Performance
Page 2