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Asset Information Management System (AIMS) PDF

279 Pages·2017·1.69 MB·English
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Asset Information Management System (AIMS) Report Agency Reconciliation The City of New York Mayor’s Office of Management & Budget Dean Fuleihan, Director Fiscal Year 2017 Table of Contents RECONCILIATION SUMMARY Introduction ………………………………………………………………… 1 2018-2021 “State of Good Repair” Needs Capital Reconciliation ………… 3 2018 Maintenance Needs Expense Reconciliation ………………………… 11 APPENDICES “State of Good Repair” Activities Reconciliation: New York Public Library A1-2 .…………….…………………... Appendix A Brooklyn Public Library B1-3 ……………….………………….. Appendix B Queens Public Library C1-2 .…………….……………………… Appendix C Department of Education D1-129 ..…………….……………….. Appendix D City University of New York E1-6 ……………….…………….. Appendix E Police Department F1-20 ……………….………………………. Appendix F Fire Department G1-3 ……………….………………………….. Appendix G Administration for Children’s Services H1 ...…………….…….. Appendix H Department of Homeless Services I1-4 ..………………...……... Appendix I Department of Correction J1-5 ……………….………………… Appendix J Human Resources Administration K1-2 …………….…………. Appendix K Department for the Aging L1 ...…………….…………………... Appendix L Department of Cultural Affairs M1-9 ……………….…………. Appendix M Division of Youth & Family Justice N1 ..……….…..…….….... Appendix N Taxi & Limousine Commission O1 .…………….…..…….….... Appendix O Department of Small Business Services P1-5 ……………….…. Appendix P Department of Health & Mental Hygiene Q1-2 ………………... Appendix Q Health and Hospitals Corporation R1-14 …………….…..…….. Appendix R Department of Sanitation S1-10 ……………….……………….. Appendix S Department of Transportation T1-10 ……………….………….. Appendix T Department of Parks and Recreation U1-16 ...…………….…… Appendix U Department of Citywide Administrative Services V1-9 ...……... Appendix V Assets to be Replaced/Abandoned W1-2 .….………….……….. Appendix W This page left intentionally blank. Reconciliation Summary Introduction The City of New York has reported on Major Portions of the City’s Fixed Assets through the AIMS Report for Fiscal Year 2017. The Executive Summary document, published each Fall, reports financially unconstrained repair and maintenance schedules on a Citywide and on an agency basis by classes of assets and special systems. In addition, a more detailed Asset Survey Report portrays funding needs required to achieve and maintain a “State of Good Repair” on an asset basis and is available for review at the Office of Management and Budget. The methodology used to compile the condition assessment and maintenance schedules is contained in the Executive Summary. Based on the recommended funding projections in the Asset Survey Report, participating agencies were asked to indicate their respective Capital and Expense funding for the “State of Good Repair” and maintenance activities detailed in the schedules. It is important to note that the agencies’ planned activities indicated in this Agency Reconciliation do not represent specific amounts in the Budget. The results are presented here as comparisons between agencies’ planned activities and the Executive Summary’s recommendations. Citywide “State of Good Repair” and Major Maintenance Needs from Executive Summary FY 2018-2021 Capital FY 2018 Expense (“State of Good Repair”) (Major Maintenance) Buildings 4,110,572,000 318,178,000 Piers, Bulkheads & Marinas/Docks 198,369,000 12,651,000 Bridges & Tunnels 844,141,000 36,738,000 Parks Systems 292,203,000 7,190,000 Streets & Highways 2,394,780,000 - Special Systems* 134,236,000 76,679,000 Total $ 7,974,301,000 $ 451,436,000 * includes street lighting, traffic signal systems, ferries, vessels and Rikers Island utilities.  1 Items Excluded from Study While the study is comprehensive, a number of items and considerations were excluded from the condition review & costing estimates. They were not considered directly related to the structural integrity of the asset as defined by the Charter. These include but are not limited to:  Most equipment (fixed and movable)  Special operating systems within assets  Aesthetic considerations  Landscaping and outdoor elements  Statuary or ornamental edifices  Components not readily observable or accessible by professionals in the field  Handicapped access requirements  Information obtained through testing or probing  Hazardous material identification and removal  Programmatic needs not related to structural integrity  Programmatic efficiency improvements  Swing space/phasing costs, or premium time costs on an as-needed basis  Components deficient in code or local law compliance that do not impact on the integrity of the asset  Assets known to be scheduled for near-term replacement Asset Survey Report Context The asset condition and maintenance schedule within the AIMS Report is not a budget document, but rather a broad, unconstrained analysis of a subset of general needs. It will serve as a planning tool and resource in addressing overall Citywide funding requirements. The report does not attempt in any manner to balance the City’s asset and infrastructure requirements against other important City needs, nor does it attempt to make any funding recommendations for different agencies. There is a general prioritization presented within individual assets of the relative importance of various repairs and maintenance items in terms of preserving the assets. Due to the complexity of the analysis, the large scale of the survey effort, the time frame for completion, the amount of estimation required, and the necessary methodology constraints, there are inherent limitations to the level of accuracy possible at the detailed asset and component level. In this context it should be noted that the actual cost for a project may vary substantially from the amount estimated in this report when a detailed scope of work and cost estimate is completed. Agencies will not be restricted to any asset specific number contained in the reports when planning and developing their budget requests. It is further understood that there will be work items (i.e. programmatic) excluded from this study which may require additional expenditures. 2 2018-2021 "State of Good Repair" Needs Capital Reconciliation As an annual reconciliation effort, agencies indicate their recently performed and planned activities as compared to the activities required to bring their assets up to a “State of Good Repair” which are listed in the Asset Survey Report and defined in the Executive Summary. Responses were based on information available for the publication of the FY 2018 Executive Commitment Plan. These responses, together with their footnotes, represent a characterization of the agencies’ activities to achieve a “State of Good Repair”. Agency Planned Activities Activities as estimated in the Asset Survey Report including those that are: a) Planned for FY 2018-2021; b) Already performed since last survey; c) Being undertaken. Cost estimate of activities is not necessarily the amount funded in the Budget. “State of Good Repair” Need Dollar amounts represented by cost estimates from the Asset Survey Report that are required to bring the Agency’s assets included in the survey up to a “State of Good Repair”. Percentage Agency Planned Activities/”State of Good Repair” Need NEW YORK PUBLIC LIBRARY (NYPL) Number of Assets 55 Total Square Footage 2,187,000sf Agency Planned Activities $6,260,000 State of Good Repair Need $24,888,000 Percentage 25% BROOKLYN PUBLIC LIBRARY (BPL) Number of Assets 32 Total Square Footage 870,000sf Agency Planned Activities $4,090,000 State of Good Repair Need $17,972,000 Percentage 23% QUEENS PUBLIC LIBRARY (QPL) Number of Assets 17 Total Square Footage 532,000sf Agency Planned Activities $4,129,000 State of Good Repair Need $5,235,000 Percentage 79%  3 DEPARTMENT OF EDUCATION (DOE) Number of Assets 1,200 Total Square Footage 125,174,000sf Linear Footage of Piers, Bulkheads & Marinas/Docks 2,700ft Agency Planned Activities $1,945,659,000 State of Good Repair Need $2,078,243,000 Percentage 94% * The proposed SCA/DOE Five Year Capital Plan (Fiscal Years 2015 - 2019) identifies rehabilitation work at the facility component level for all five years of their Five Year Plan. The reconciliation percentage (%) above represents the work defined for FY2015 – 2019. In addition to reconciling line-item state of good repair needs, selected SCA capital programmatic elements address AIMS state of good repair needs in general and are included in the overall reconciliation. These programs include: interiors, boiler conversion, climate control, auditorium upgrade, gymnasium upgrade, cafeteria/multipurpose room upgrade, room conversions, accessibility, school improvement and restructuring, science lab upgrades, library upgrades, code compliance, administrative support, and emergency stabilization. CITY UNIVERSITY OF NEW YORK (CUNY) Number of Assets 88 Total Square Footage 6,453,000sf Linear Footage of Piers, Bulkheads & Marinas/Docks 4,600ft Agency Planned Activities $27,022,000 State of Good Repair Need $100,847,000 Percentage 27% NEW YORK POLICE DEPARTMENT (NYPD) Number of Assets 158 Total Square Footage 6,245,000sf Linear Footage of Piers, Bulkheads & Marinas/Docks 5,900ft Agency Planned Activities $40,112,000 State of Good Repair Need $104,944,000 Percentage 38% NEW YORK FIRE DEPARTMENT (FDNY) Number of Assets 137 Total Square Footage 1,789,000sf Linear Footage of Piers, Bulkheads & Marinas/Docks 1,600ft Agency Planned Activities $2,941,000 State of Good Repair Need $25,570,000 Percentage 12% 4 ADMINISTRATION FOR CHILDREN’S SERVICES (ACS) Number of Assets 9 Total Square Footage 251,000sf Agency Planned Activities $0 State of Good Repair Need $683,000 Percentage 0% DEPARTMENT OF HOMELESS SERVICES (DHS) Number of Assets 63 Total Square Footage 4,417,000sf Agency Planned Activities $23,498,000 State of Good Repair Need $78,976,000 Percentage 30% DEPARTMENT OF CORRECTION (DOC) Number of Assets 49 Total Square Footage 5,479,000sf Linear Footage of Piers, Bulkheads & Marinas/Docks 21,000ft Agency Planned Activities $76,926,000 State of Good Repair Need $417,938,000 Percentage 18% Rikers Island Utilities Agency Planned Activities $56,000,000 State of Good Repair Need $56,000,000 Percentage 100% HUMAN RESOURCES ADMINISTRATION (HRA) Number of Assets 16 Total Square Footage 787,000sf Agency Planned Activities $3,672,000 State of Good Repair Need $18,945,000 Percentage 19% DEPARTMENT FOR THE AGING (DFTA) Number of Assets 13 Total Square Footage 209,000sf Agency Planned Activities $1,026,000 State of Good Repair Need $3,262,000 Percentage 31%  5 DEPARTMENT OF CULTURAL AFFAIRS (DCA) Number of Assets 293 Total Square Footage 11,323,000sf Agency Planned Activities $37,444,000 State of Good Repair Need $133,904,000 Percentage 28% DIVISION OF YOUTH & FAMILY JUSTICE (DYFJ) Number of Assets 4 Total Square Footage 233,000sf Agency Planned Activities $4,760,000 State of Good Repair Need $4,760,000 Percentage 100% TAXI & LIMOUSINE COMMISSION (TLC) Number of Assets 1 Total Square Footage 54,000sf Agency Planned Activities $1,575,000 State of Good Repair Need $1,717,000 Percentage 92% DEPARTMENT OF SMALL BUSINESS SERVICES (DSBS) Number of Assets 244 Total Square Footage 12,237,000sf Linear Footage of Piers, Bulkheads & Marinas/Docks 158,100ft Agency Planned Activities $42,869,000 State of Good Repair Need $254,634,000 Percentage 17% * Most DSBS buildings are leased facilities and tenants could be responsible for capital improvement. DEPARTMENT OF HEALTH & MENTAL HYGIENE (DOHMH) Number of Assets 31 Total Square Footage 1,641,000sf Agency Planned Activities $16,774,000 State of Good Repair Need $25,497,000 Percentage 66% 6 HEALTH & HOSPITALS CORPORATION (HHC) Number of Assets 92 Total Square Footage 17,533,000sf Agency Planned Activities $110,340,000 State of Good Repair Need $318,970,000 Percentage 35% DEPARTMENT OF SANITATION (DSNY) Number of Assets 92 Total Square Footage 4,925,000sf Linear Footage of Piers, Bulkheads & Marinas/Docks 31,400ft Agency Planned Activities $58,200,000 State of Good Repair Need $155,197,000 Percentage 38% DEPARTMENT OF TRANSPORTATION (DOT) Bridges & Tunnels Number of Assets 130 Total Deck Area 6,250,000sf Agency Planned Activities $782,042,000 State of Good Repair Need $782,042,000 Percentage 100% Streets & Highways Miles 6,500 Agency Planned Activities $2,366,700,000 State of Good Repair Need $2,394,780,000 Percentage 99% Street Lighting & Traffic Signal Systems Agency Planned Activities $49,136,000 State of Good Repair Need $49,136,000 Percentage 100% * The agency planned total represents estimates based on average cost per lane mile for reconstruction and resurfacing projects.  7

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