18-01

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by  Town of Arlington Massachusetts

TOWN OF ARLINGTON
MASSACHUSETTS
PURCHASING DEPARTMENT

REQUEST FOR QUOTES #18-01

Quotes, pursuant to the Uniform Procurement Act, Ch. 30B, are invited and will be
received by the Town Manager, Town of Arlington, Massachusetts, until 12:00 P.M.,
Friday, January 19, 2018, at the Office of the Purchasing Director, 730 Massachusetts
Avenue, Arlington, Massachusetts.

SIGNAGE SYSTEM PRINTER

Quotes can be faxed (781-316-3019) or emailed to Domenic Lanzillotti, Purchasing
Officer at [email protected].

Certificate of Non-Collusion form must be submitted with bids in order to be considered.

For further information please contact Domenic R. Lanzillotti, Purchasing Officer @ (781)
316-3003.

The Town Manager reserves the right to cancel any Invitation for Bid and/or to reject in
whole or in part any and all bids, when it is deemed in the best interest of the Town to do
so.

TOWN OF ARLINGTON

Adam W. Chapdelaine
Town Manager

January 11, 2018
Town of Arlington

QUOTE #18-01
PROPOSAL PAGE

SIGNAGE SYSTEM PRINTER

Vendor must state model bid and submit descriptive literature.

1. Signage System Printer as per specifications $______________

MODEL: ________________________________________________

ESTIMATED DELIVERY TIME FROM DATE OF NOTIFICATION:
_________________DAYS

Signature_______________________________________________

Company_______________________________________________

Business Address:________________________________________

_________________________________________

Telephone_____________________ Fax______________________

Email__________________________________________________

Date___________________________________________________
Bid Specifications for Signage System
Printer and Ink Specifications
1. Printer to meet or exceed all specifications of the HP Latex Model 365 printer or equal.
2. Inks must be UL EcoLogo certified and cannot be combustible.
3. Materials printed must meet UL Greenguard Gold certification UL 2818 for indoor air emissions.
4. Printer must be Energy Star certified.
5. Printer and inks cannot require any ventilation per USA OSHA requirements
6. Manufacturer must have and submit proof of free national recycling of all ink cartridges by the
manufacturer.
7. Printer must have mobile app for IOS and Android phones and tablets.
8. Print heads must be user- replaceable.
9. Printer must have ink collector for unlined perforated window films and fabrics.
10. Printer must have double side printing registration system.
11. Printer must have online downloading of media profiles directly from the printer.
12. Printer cannot require any daily maintenance and can be completely shut down for up to two
weeks without any maintenance.
13. Printer must be capable of automatically writing its own ICC profiles.
14. Printer must have an Optical media Advance Sensor to insure accurate media advance.
15. Printer must have 3M MCS 5 year warranty for 3M reflective films.
Bidder Specifications:
Bidders must have online, 24/7 ordering of all printer supplies.
Bidders must have telephone technical support available from 8AM Eastern until 5 PM Pacific time.
Bidders must be approved vendors of all software, plotters, laminators and any other products on the
bids with certified installers for all products.
Bidders must have a stocking location within 50 miles for ink, materials and supplies.
Bidders must be authorized 3M Traffic and Sign dealer
Bidders must have HP Gold Partner Certification.
Bidder must furnish 3M /HP 365 Warranted Printer Profiles for all types of 3M Traffic Safety Systems
reflective media
CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made
and submitted in good faith and without collusion or fraud with any other person. As used in
this certification, the word “person” shall mean any natural person, business, partnership,
corporation, union, committee, club or other organization, entity, or group of individuals.

_________________________________________________
(Signature of individual submitting bid or proposal)

_________________________________________________
(Name of individual submitting bid or proposal)

___________________________________________________________
Name of Business

_____________________________________
Date

Pursuant to M.G.L. Chapter 62C, Section 49A, I certify under the penalties of perjury that I
have complied with all laws of the commonwealth relating to taxes, reporting of employees
and contractors, and withholding and remitting child support.

________________________ _______________________________
Social Security Number or Signature of Individual or Responsible
Federal Identification Number Corporate Officer and Title

NON-COLLUSION FORMS
MUST BE SIGNED AND
SUBMITTED WITH BID