RFP for Development of Pay and Use E-Toilets under PPP mode in Agra

160 Pages·2017·2.11 MB·English

REQUEST FOR PROPOSAL

Development of Pay & Use E-Toilets under PPP mode in Agra

ISSUED BY THE

Agra Smart City Limited (ASCL) Agra Nagar Nigam,
Ground floor , M. G. Road,
Agra-282002, Uttar Pradesh
1
AGRA SMART CITY LIMITED

NIT No. 02/ ASCL/ E-Toilet/FEB-18

Date: 22.02.2018

NOTICE INVITING TENDER

Online tenders are invited for following works. Tender forms may be purchased online by the contractors registered in
centralized registration of U.P.P.W.D/A.M.C having relevant experience.

S. Name of Work Cost of Tender Completion
No. Form Period
1. Development of Pay & Use Public E- Toilets under PPP Rs. 5,000/- + 03 Months
mode Project at Agra, Uttar Pradesh, India. 18% G.S.T Excluding
monsoon period

1. Last date for Purchase of Tender : 27.03.2018 till 17:30 Hrs.
2. Pre-Bid Meeting : 07.03.2018 at 15:00 Hrs.
3. Last date for submission of tender : 27.03.2018 till 17:30 Hrs.
4. Last date for Submission of Hard Copy of : 03.04.2018 till 15:00 Hrs.
Technical Bid
5. Technical Bid Opening Date : 04.04.2018 after 16:00 Hrs.
6. Tender Document and other details shall be available on:-https://smartnet.niua.org,
https://etenders.up.nic.in., http://agrasmartcity.in/, http://www.nagarnigamagra.com/.
7. Amendment to NIT, if any would be published on website only.

Nodal Officer

AGRA Smart City Limited, AGRA
2
SCHEDULE OF TENDER PROCESS
Event Description Scheduled Date
RFP upload on ASCL website 22nd Feb.2018

Pre-bid Meeting 07th March 2018 at 03:00 PM
Due date for Receipt of Bids 27th March 2018 on 5-30 P.M.
Date and Time of Opening Bids (Outer Envelope & 3rd April 2018 On 4-00 P.M.
Envelope-1)
Opening of Envelope II (Financial Proposal) 4th April 2018 on 03.00 P.M.

Cost of the RFP Document (DD should be taken in
Rs. 5,000/- +18% G.S.T
favor of Chief Executive Officer, Agra (in any
( Non Refundable)
Nationalized Banks).

3
TABLE OF CONTENTS
1 INVITATION FOR PROPOSAL ..................................................................................................... 2-75
1.1 Introduction ..................................................................................................... 2-75
2 PROJECT BACKGROUND ................................................................................................................... 3-87
2.1 Introduction ..................................................................................................... 3-87
2.2 Scope of Work ................................................................................................ 3-108
2.3 Commercial Consideration.......................................................................................... 2-9
2.4 Revenue Streams from the Development of E-Toilets ............................................... 3-10
3 GENERAL TERMS AND CONDITIONS FOR EVALUATION ........................................................ 4-11
3.1 The evaluation of the Proposals will be completed in 2 Steps ................................. 4-11
3.2 Technical Qualification Conditions ............................................................................ 4-11
3.3 Proposal submitted by an Unincorporated Joint Venture: .......................................... 4-12
3.4 Proposal submitted by a Single Bidder: ..................................................................... 4-13
3.5 Fee and Deposits to be paid by the Bidder ........................................................... 4-14
3.6 Submission of Foreign Documents (as part of the Bid/ Proposal) ............................... 4-15
3.7 Using Net worth and/or Technical Support/ Expertise of Holding/ Parent Company ... 4-16
3.8 One Bid per Bidder 4-16
3.9 Proposal Preparation and Cost .................................................................................. 4-16
3.10 Due Diligence, Inspection and Investigation .............................................................. 4-16
3.11 Validity of Proposal ........................................................................................... 4-17
3.12 Right to Reject Proposals .......................................................................................... 4-17
3.13 Disputes .......................................................................................................... 4-17
4 TENDERING PROCEDURE AND SCHEDULE .............................................................................. 5-17
4.1 General ........................................................................................................... 5-17
4.2 Amendment of RFP ................................................................................................... 5-18
4.3 Preparation and submission of Proposal ................................................................... 5-18
4.4 Language and Currency ............................................................................................ 5-19
4.5 Bidder‟s Responsibility .............................................................................................. 5-19
4.6 Sealing and Marking of Proposals .............................................................................. 5-20
4.7 Modification and Withdrawal of Proposals ................................................................ 5-21
4.8 Opening of Proposals ................................................................................................ 5-21
4.9 Evaluation of Proposals ............................................................................................. 5-22
4.10 Confidentiality .................................................................................................. 5-23
4.11 Acceptance of the Proposal ....................................................................................... 5-23
4.12 Execution of Concession Agreement ......................................................................... 5-23
4.13 Bids of other Bidders ......................................................................................... 5-24
5 PRESCRIBED FORMATS ..................................................................................................................... 6-25
A. Letter of Application & Interest ............................................................................... 6-25
B. General Information on the Bidder ......................................................................... 6-27
C. Format for Financial Proposal ............................................................................. 6-28
D. Affidavit .............................................................................................................. 6-29

4
E. Format for Power of Attorney for Signing of Application ........................................ 6-31
F. Format for Proposal Security (Bank Guarantee) ................................................... 6-32
G. Power of Attorney by Each Member of the JV in Favor of Lead Member ................. 6-34
H. Format of Parent / Holding Company Deed of Guarantee ..................................... 6-36
I. Format of Successful Bidder Guarantee towards SPC .......................................... 6-39
J. Draft Joint Venture Agreement ............................................................................. 6-42
K. Format of Deed of Guarantee (in case of JV) towards SPC ................................... 6-48

5
6
DISCLAIMER
The information contained in this Request for Proposal (RFP) document or subsequently
provided to Bidders, whether verbally or in documentary form by or on behalf of Agra Smart
City Limited or any of its employees or Transaction advisors, is provided to Bidders on the
terms and conditions set out in this RFP document and any other terms and conditions subject to
which such information is provided.

This RFP document is not an Agreement and is not an offer or invitation to any other party. The
purpose of this RFP document is to provide the Bidders with information to assist the
formulation of their Proposal submission. This RFP document does not purport to contain all the
information each Bidder may require. This RFP document may not be appropriate for all persons and
it is not possible for ASCL and their employees or Transaction advisors to consider the
investment objectives, financial situation and particular needs of each Bidder. Certain Bidders may
have a better knowledge of the proposed Project than others. Each recipient must conduct its own
analysis of the information contained in this RFP document or to correct any inaccuracies
therein that may appear in this RFP document and is advised to carry out its own investigation into
the proposed Project, the legislative and regulatory regimes which applies thereto and by and all
matters pertinent to the proposed Project and to seek its own professional advice on the legal,
financial, regulatory and taxation consequences of entering into any agreement or arrangement
relating to the proposed Project.

ASCL and their employees and Transaction advisors make no representation or warranty and shall
incur no liability under the Law of Contract, Tort, the Principles of Restitution or unjust
enrichment or otherwise for any loss, expense or damage, accuracy, reliability or completeness of
the RFP document, which may arise from or be incurred or suffered in connection with
anything contained in this RFP, any matter deemed to form part of this RFP document, the
award of the Project, the information and any other information supplied by or on behalf ASCL or
their employees, any consultants or otherwise arising in any way from the selection process for the
Project.

ASCL may in its absolute discretion, but without being under any obligation to do so, can
amend or supplement the information/clauses/articles in this RFP document. The information that
ASCL is in a position to furnish is limited to this RFP and the information available at the contact
addresses given in para 1.1.7, along with any amendments/ clarifications thereon. This RFP and the
information contained herein are confidential and for use only by the person to whom it is issued.
It may not be copied or distributed by the recipient to third parties (other than in confidence to
the recipient's professional advisor). In the event that the recipient does not continue with the
involvement in the project in accordance with RFP the information contained in the RFP shall
not be divulged to any other party. The information contained in the RFP must be kept confidential.
Mere submission of a responsive Bid/ Proposal does not ensure selection of the bidder as
Concessionaire.
7
2 INVITATION FOR PROPOSAL

2.1 Introduction

2.1.1 Agra Smart City Limited (ASCL) intends to develop Pay & Use E-Toilets under
Public Private Partnership (PPP) mode in Agra, Uttar Pradesh, India.

2.1.2 This Request for Proposal (RFP) document is for the Project Development, Operation,
and Maintenance of the E-Toilets in Agra through Public Private Partnership
mode for minimum authorization lease period (the “Project”).

2.1.3 An Agreement will be drawn up amongst the Agra Smart City Limited (ASCL) (the
“Concessioning Authority”), and the Successful Bidder/ Concessionaire [i.e. either
the individual / single bidder or the Special Purpose Company (SPC), as formed by the
JV or the single bidder, whichever acknowledged as the Successful Bidder”] on
PPP basis (“the Concession Agreement”).

2.1.4 A “Single Stage” bidding process has been planned for determining the Successful
Bidder. The Bidders would be required to meet the minimum threshold Technical
Qualification Conditions and qualify for undertaking the Project as set out in this RFP
document. This qualification assessment would be carried out as part of the current
bidding and evaluation process. The Financial Proposals of only those Bidders that
possess the minimum Technical Qualification Conditions (as laid down in Clause 3.2) and
other relevant documents (as per the formats provided in Clause 5) would be opened
and evaluated.

2.1.5 The RFP document contains information about the Project, bidding process, Proposal
submission, qualification and Financial Proposal requirement.

2.1.6 Interested Bidders may obtain the RFP document from the address given below up to
23.03.2017 or downloaded from website on all days by written request clearly
stating “Request for Proposal for Development of Pay & Use E-Toilets Under PPP
Basis” and on submission of a non-refundable fee of Indian Rupees (“Rs.”)
5,000.0 (Rupees Five Thousand only) by way of crossed demand draft/ bankers cheque
(valid for a period of 90 days) drawn in favor of “The CEO, Agra Smart City Limited,
Agra” payable on any scheduled bank in Agra. ASCL will not be responsible for any
delay, loss or non-receipt of RFP document sent by post/ courier.
Address for obtaining the RFP document:

The Chief Executive Officer (CEO),
Agra Smart City Limited (ASCL)
Agra Nagar Nigam, Ground floor,
M. G. Road, Agra-282005,
UttarPradesh
8
2.1.7 The RFP submissions must be received no later than before 27.03.2018 on 5-30 PM
in the manner specified in the RFP document at the address given below and ASCL
shall not be responsible for any delay in receiving the Proposal and reserves the
right to reject and/ or accept any or all the Proposals without assigning any reason
thereof.

The Chief Executive Officer,
Agra Smart City Limited (ASCL)
Agra Nagar Nigam, Ground floor
M. G. Road, Agra-282002,
Uttar Pradesh.
1.1.8 In case applicants need any further information about the Project or need access to any
other documents related to the Project, as available with ASCL or any other
information, they are requested to contact below:

The Chief Executive Officer,
Agra Smart City Limited (ASCL)
Agra Nagar Nigam, Ground floor
M. G. Road, Agra-282002,
Uttar Pradesh.

3 PROJECT BACKGROUND
3.1 Introduction

There exists an immense tourist potential in Agra city, due to its development
attributes, and positive growth trends made it, City of Heritage, for the people of
India. But its reality defies with the common image which the city created. The city is in
process of enhancing the basic infrastructure and providing E-Toilets is one areas of
improvement.

While aiming this, ASCL desires to take up the construction/ installation of Permanent E-
toilets under PPP model. For this purpose, ASCL would contract with the
NGO/Trust/Welfare Foundation/Social Service organization/ Private Developer for
development of proposed E-Toilets as mentioned 2.1.1 of RFP document. ASCL may
work out institutional mechanism and hand over the construction, operation and
maintenance rights to the NGO/Trust Foundation/Private developer for proposed
locations instead the NGO/Trust/Welfare Foundation/Social Service organization/ Private
9
Developer may be given the advertisement rights to display their advertisements or lease
out the same others to realize its investment as briefly nutshell in the RFP. Subsequently,
the payment received from users of E-Toilets may be utilized for as its Operation
and Maintenance cost. After the completion of concession period the utility will be
handed over by the Developer to ASCL/Agra Municipal Corporation.

3.1.1 Locations for E-Toilet/Bio- Toilet development:

As per the locations finalized by the PMC.

Table 1 Locations of E-Toilet

No. of Seats to be
S.No Installed Type of Toilet Location
Male Female

1. 5 5 E- Toilet 100 ft. near ADA Park.

2. 5 5 E- Toilet Jalkhal Land.
Near Police chowki beside JP Place.
3. 2 2 E- Toilet
Tanga stand Jachha Baccha Kendra.
4. 5 5 E- Toilet
Dandupura Village from Shilpgram.
5. 5 5 E- Toilet

6. 2 2 E- Toilet Trident mod (Gents – 2; Ladies – 2)

7. 4 3 E- Toilet Street Vending zone at Basai Mandi
adjacent Vishal Mega mart

8. 2 2 E- Toilet Street Vending zone near Amar
Hotel
10