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Time Management And Personal Development PDF

152 Pages·1999·2.13 MB·English
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in association with Time management and personal development John Adair and Melanie Allen IFC Time Management and Personal Development John Adair and Melanie Allen © John Adair and Melanie Allen 1999 Published by Hawksmere plc in association with Filofax Hawksmere plc 12-18 Grosvenor Gardens London SW1W ODH 0207 824 8257 Designed and typeset by Paul Wallis for Hawksmere All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, photocopying, recording or otherwise, without the prior permission of the publisher. This book is sold subject to the condition that it shall not, by way of trade or otherwise, be lent, re-sold, hired out or otherwise circulated without the publisher’s prior consent in any form of binding or cover other than in which it is published and without a similar condition including this condition being imposed upon the subsequent purchaser. No responsibility for loss occasioned to any person acting or refraining from action as a result of any material in this publication can be accepted by the author or publisher. A CIP catalogue record for this book is available from the British Library. ISBN 1 85418 182 3 Printed in Great Britain by Ashford Colour Press. Contents About this book .............................................................................................viii What are your objectives? ............................................................................ix Part 1 Time Management Philosophy Towards a new philosophy of management .............................................4 The leader-manager-professional concept ...............................................6 What is time? ....................................................................................................7 Checklist – is your philosophy clear? .........................................................8 Summary ............................................................................................................9 1 Develop a personal sense of time Keeping a time log ........................................................................................12 Exercise .............................................................................................................13 How do you value other people’s time? ..................................................13 Summary ..........................................................................................................15 2 Identify long-term goals Ten key words for time planners ...............................................................20 First define your purpose .............................................................................21 Then define your strategic aims ................................................................22 iii 3 Make middle-term plans Improving time norms ..................................................................................27 4 Plan the day The daily list ....................................................................................................30 The daily plan ..................................................................................................32 Checklist – daily planning ...........................................................................33 Learn to say no ...............................................................................................34 Key points ........................................................................................................34 5 Make the best use of your best time Checklist – do you make best use of your best time? ........................38 6 Organise office work Time effectiveness in offices ......................................................................42 How to control interruptions .....................................................................42 Checklist – paperwork ..................................................................................43 7 Manage meetings The cost of meetings ....................................................................................47 Begin on time and end on time! ...............................................................48 Points to ponder .............................................................................................49 Checklist – how effective are you as a manager of meetings? ........49 8 Delegate effectively Decide what to delegate .............................................................................52 Skills of delegation ........................................................................................53 Checklist – are you a good delegator yet? .............................................54 iv 9 Make use of committed time Exercise .............................................................................................................58 Some examples of committed time .........................................................58 Travel time .......................................................................................................59 10 Manage your health Checklist – do you really manage your energy levels? .......................62 Coping with stress .........................................................................................63 Exercise .............................................................................................................64 Eliminate stress caused by poor time management ............................64 A final word .....................................................................................................66 Part 2 Personal development Aims and objectives ......................................................................................68 Overview ...........................................................................................................69 Philosophy A model of integrated management ........................................................73 The concept of competence .......................................................................76 The Personal Competence Model ..............................................................77 Self-assessment .............................................................................................78 Checking your perceptions .........................................................................78 Continuous improvement and self-development .................................79 Being proactive and helping yourself ......................................................80 Checklist – key personal competences ....................................................81 Competence check ........................................................................................88 v 1 Where you are now Exercise 1: Logging your achievements ..................................................91 Exercise 2: Personal competence and skills activity analysis.............98 Summary ..........................................................................................................99 2 How you can learn and develop yourself The learning cycle .......................................................................................102 Learning stages/learning styles ...............................................................103 A brief description of each style .............................................................108 Developing your learning style ................................................................109 Ways of learning ..........................................................................................111 Action for learning ......................................................................................114 3 Where you want to be Objective setting and action planning ..................................................116 Long-term development goals .................................................................117 Exercise: Clarifying objectives .................................................................118 Summary ........................................................................................................123 4 Evaluate, check, review and update Progress checklist ........................................................................................126 Evaluate and review your progress ........................................................127 Giving feedback ...........................................................................................128 Summary ........................................................................................................129 vi 5 Your personal profile The sequence ................................................................................................133 The career statement and your achievements ....................................136 Collect your material .................................................................................137 Style of writing ............................................................................................138 Collecting evidence for a portfolio ........................................................139 Summary ........................................................................................................140 vii About this book Time Management and Personal Development stands out from other books in an important way. It is a book to use for your own self- development. This guide can be used in several ways. Here are the main possi- bilities to consider: 䊳 Individual study.This book is a complete method of self- teaching 䊳 Workshops and seminars. It can be issued to all partici- pants well in advance of a seminar or course. More time can then be spent in the seminar exchanging users’ experience and discussing practical applications. The book is also a workbook that can be given out at the beginning of a seminar, with participants completing some of the exercises and check- lists as the programme unfolds 䊳 Distance or open learning. The book can be part of an organisation’s distance learning strategy, covering those who, for one reason or another, will not be able to attend seminars or workshops. viii Time Management and Personal Development

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