How to Fax a Pdf? Top Full Guide 2022 - PDFDrive - PDF Drive is search and download PDF files free!
Faxing a PDF is easy if you have the right tools. There are a few different ways to fax a PDF, but the most common is to use an online fax service. Many services will allow you to fax a PDF, but not all of them are created equal. However, many people don’t know how to fax PDFs. This article will show you How to Fax a Pdf in just a few simple steps.
Contents
How to Send a Pdf to a Fax Machine Online
Fax software
Fax software is available on Windows PCs (XP to Vista and 7) and Linux computers. Unfortunately, Mac OS X does not have a working fax modem for older OS X 10.7.
Windows PCs come with Windows Fax and Scan or Fax Console on Windows XP. You can also find third-party software.
What you will need
- A PDF document
- A Windows or Linux PC with fax software installed.
- Fax modem for your computer, internal or USB
- A landline active phone line (VoIP telephone lines or a simple internet connection) will not work.
How to Send a Fax
- Software must be configured and set up for most applications.
- Faxes can be sent using fax software in much the same way as an email. The cover page information is completed, the fax number entered, and the PDF uploaded.
- When the “send button” is pressed, the software will assemble the information and fax it to the receiving machine.
Essential Things to Keep in Mind
- The computer must always be turned on to receive a fax with the software program running.
- This method presents all the problems of a traditional facsimile machine, such as line interruptions or quality issues.
- This method requires a landline telephone line. It will not work with an internet connection or VoIP (internet-based phone).
How to Fax a PDF from Gmail
It is straightforward to send a fax once you are familiar with the process. Just follow our guide for faxing via Gmail:
Step 1: Create an email message in Gmail.
Step 2: Enter the recipient’s number on the TO field like this [email protected]. This format may vary depending on which service you use.
Step 3: Attach the PDF file you wish to fax to your email. You can attach a variety of file types to faxes.
Step 4: To send a cover letter before you fax, type the text in the subject field or body.
Step 5: Click the Send button.
This method allows you to send multiple PDF pages as a single fax image. Multiple PDFs can be attached to an email message. However, you must not exceed the file size limit.
You will receive an email confirmation after you have sent fax. It contains more information about the transmission. This is a way how to fax pdf from computer.
Sending Fax Through A Smartphone
You can fax PDFs from your smartphone by downloading the mobile fax app on Android or iPhone. Just open the app and attach the PDF before you click on Send.
Different types of Fax Apps
There are two types available for faxing from your phone: apps that are part of an online service or those where you have to pay per fax.
You have more flexibility with the first option because you can fax the PDF document using your computer at work or from your smartphone. You will need a monthly plan.
The second option is more suitable for those who send faxes only occasionally. Why? Although paying per fax may seem more expensive than a monthly plan for some, it doesn’t matter if you only fax a few pages.
Make sure that the app or service you use supports PDF. You may not be able to fax documents with some apps.
Option (Not Recommended). Free Fax Websites
A website that allows you to send faxes free of charge lets you fax files directly from your computer. These websites will enable you to send up to 2 pages per day and support PDF to Fax.
If faxing is an integral part of your office, we don’t recommend that you send faxes online using these services. These services are limited in quantity and may not include a cover page with advertisements.
They are also a good option if you don’t want to send faxes but need one. It also saves you the hassle of finding an office store nearby.
Online fax service is better if you plan to fax frequently. These “free” sites charge a set amount per page which can quickly add up and make it more expensive than a service that allows you to send 300 pages per month.
You can start your business without spending a lot of money by signing up for an online fax service trial. This will allow you to send and receive faxes for one month.
How to Receive Faxes as PDF
You can also use a digital fax service to receive online faxes such as PDF files, thanks to your chosen online number. The process of converting fax images into PDF files is the same. Your fax number will automatically receive any fax and send a copy directly to your inbox.
You will need to purchase a monthly plan to use an online fax provider. You can find services as low as $5-6 per month. However, if you are looking for the best, we recommend using top companies like eFax or MyFax. They’re reliable and offer many fax number options.
You can sign up for a free trial account to try this free method of faxing a PDF online. You can open a free trial account with most online fax providers that allow you to send and receive faxes for up to 30 days. You will have your fax number, hundreds of pages to send/receive and a month to cancel it. If you do not want to continue using it, you can cancel it anytime.
Use a free Fax website (FaxZero or GotFreeFax)
You may have found a page like FaxZero and GotFreeFax that allows you to send a few pages online.
Although these websites allow you to send faxes using only a few file formats, PDF is one of them. The process works the same way as online fax services: your PDF is converted to a file format and sent to a fax machine. They don’t have numbers, so you can’t send faxes as PDFs to them.
Benefits of Receiving Faxes as Pdf Attachments
The PDF file format was introduced more than 20 years ago and used by millions of people worldwide. It is easy to find online. Search engines such as Google even rank these files on their pages.
It is also the most popular format for sending faxes to Gmail. This is not a coincidence. PDF files offer many benefits. This is what we will explore in this article.
1. They Can Be Read Anywhere
Every device with an operating system can open Adobe PDF Files. This can be done on a Mac using Preview. On a PC, you will have Adobe Reader installed with Windows. Browsers can also open PDFs with the official plugin.
You can also read any faxes you receive on your smartphone or tablet using an Internet browser or the built-in preview app for iPhones/PDF readers app on Android.
2. It Is a (Secure File Format) Accepted by Businesses
The PDF format has been adopted by millions of people every day to facilitate collaboration affordably.
Because PDFs are easy to use, many options available can increase security, such as watermarks, passwords, and other features.
3. It Can Display Text and Images
Before it arrived, there was no way to combine text and images in a PDF file. Word was the only software that could be used to open these files. However, all users had to have a paid program.
No matter what app, software, or operatin4. It is easy to add a signature to the faxes system you use, PDF contents are displayed consistently across all devices. These files are lighter than similar formats, which is the best part. High-quality files can be compressed to a size that’s easy to send by fax. Keep in mind that most fax services have an upper limit of 20MB for fax conversion.
In some instances, we may need to send a fax back and receive it again. It is easy to add a signature when you use a PDF. There are many apps and web tools that can digitize your signature. Many services allow you to add it in just a few clicks or taps if you use your phone to receive faxes. ).
First, you will need to scan the document or sign it directly using a tablet pen. Then, you can turn your signature into a digital image on transparent background. The image can then be added to any documents you choose.
5. The Format Is Unchanged
You may have used other document editing software, and you might have noticed how they depend on which version you are using. Sometimes, a document you opened from a previous version doesn’t look the way it should.
You can forget about these problems with a PDF, as Adobe has maintained how it works. A PDF sitting on your computer for 10+ years can be opened, and it will still look the same as when it was created. The Adobe Reader has been updated to improve handling these documents, but not the PDF.
6. It’s here to stay
This format was designed to eliminate paper consumption from offices worldwide. It is now so common that you can be sure it will continue to be relevant for decades. After all, it has stood the test of the technology in these modern times when new technology appears every other day!
You have many benefits from having your faxes saved as PDFs. They will be easily accessible for future reference, and you won’t ever need to convert them into another file.
What About the Downsides?
The PDF is not an exception to this rule. It is not always as simple as it seems to create a PDF. Adobe Reader is a reader. To develop high-quality PDFs, you will need to use specialized software.
Reading on small devices may be difficult because the contents cannot be reflowable. You zoom in on the parts that interest you.
Converting PDFs to other formats can be difficult. There are many options available that will help you get the best results. Sometimes, you will need to use a unique program or service to convert PDFs to a particular file type.
These problems can be avoided if you send a PDF online. You don’t need to create PDFs from scratch. They arrive in your inbox. Your fax service automatically converts every document sent as a fax to PDF (and vice versa) to display precisely the same way as the original.
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Can You Fax a Pdf File? FAQs
Do I need to print the PDF before sending the Fax?
The online fax service will convert the PDF to image fax, so you don’t need to print.
Are Fax Services Compatible with Fax Machines?
Any fax machine can receive every document you send on the market. Powerful fax servers convert the PDF to a fax image.
How do I send a PDF as fax in Outlook?
MyFax allows users to send faxes using all major email platforms, including Outlook. Sign in to Outlook.com and attach your PDF. Then, hit Send to send your fax.
Conclusion
To conclude, sending a fax from a PDF is a relatively simple process. You can use an online fax service or a traditional fax machine. If you use an online fax service, you will need to have a PDF document saved on your computer. We hope that our guide was helpful got you.
