CONTRACT, LEASE, AGREEMENT CONTROL FORM Date: 09/07/2021 Contract/Lease Control#: Cl 6-2428-PS Procurement#: NA Contract/Lease Type: CONTRACT Award To/Lessee: PANHANDLE ANIMAL WELFARE SOCIETY Owner/Lessor: OKALOOSA COUNTY Effective Date: 09/01/2021 Expiration Date: 08/31/2023 Description of: ANIMAL CONTROL SERVICES Department: PS Department Monitor: MADDOX Monitor's Telephone#: 850-651-7150 Monitor's FAX# or E-mail: PMADDOX@MYOKALOOSA.COM Closed: Cc: BCC RECORDS ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE {MM/DD/YYYY) ~ 11/22/2021 THIS CERTIFICATE IS ISSUED AS A MATTER DF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Connie Mormak NAME: Hunnicutt Insurance, Inc. rAHgNJo Extl: (850) 243-8112 I rffc No: (850) 664-5627 P.O. Box 906 E-MAIL connie@jmhunnicutt.com ADDRESS: INSURER{$) AFFORDING COVERAGE NAIC# Fort Walton Beach FL 32549 Alliance of Nonprofits for Insurance INSURER A: INSURED INSURER B: Panhandle Animal Welfare Society, Inc., OBA: PAWS INSURERC: 752 Lovejoy Rd. NW INSURER D: INSURER E: Fort Walton Beach FL 32548 INSURER F: COVERAGES CERTIFICATE NUMBER· 21-22 MASTER CERT REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN !S SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE l1Nml'l]ll;r.i))(((POOIOO>(Nl0: AGENT FOR INSURED ~~ Crestview FL 32536 I © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD PROCUREMENT/CONTRACT/LEASE INTERNAL COORDINATION SHEET C yuoz..:. lto--?)-1'2.lfr J Procurement/Contract/Lease Number: Tracking Number: -t7QwJ _v Procurement/Contractor/Lessee Name: _________ Grant Funded: YES_ Nlp- r hl 3Y Qi,--:UA. Purpose: Y; 31-1_1fL> 0 Date/Term: l. GREATER THAN $100,000 Department #:_______ 2. 0 GREATER THAN $50,000 Account#: ________ 3. 0 $50,000 OR LESS Amount: _________ P_S____ _/~(o_W_~---J"-'l,r-~- ~--- Department: __ Dept. Monitor Name: P,rfil~r r;;: Purchasing Review or~=~os~ requirements ore met: UbJMJ4 ~ ,t()Z.J f_!:J_yJ/ r ......, Date: Purchasing Manager or designee Jeff Hyde, DeRita Mason, Jesica Darr, Angela Etheridge 'e:! f'=.'!J 2/CVFR oCo mpPf.._ncI Review (if Approved as written: ~ll..L~ e,_~Name: - -- Date: __________ Grants Coordinator Approved as written: Risk Manager or designee d ~ Co~~~•yR~ r)e ~ Approved as written: B{52J Date: County Attorney Lynn Hoshihara, Kerry Parsons or D~signee Department Funding Review Approved as written: Date: ______ IT Review (if applicable) Approved as written: Date: ______ Revised September 22, 2020 DeRita Mason From: Hoshihara, Lynn Sent: Friday, August 13, 2021 6:36 AM To: DeRita Mason Subject: Re: 3rd amendment to C16-2428-PS - PAWS.docx This is approved as to legal sufficiency. On Aug 13, 2021, at 7:23 AM, DeRita Mason wrote: Lynn, Can you send me your legal approval for my coordination sheet? Thank you, DeRita Mason DeRita Mason, CPPB, NIGF-CFP Senior Contracts and Lease Coordinator Okaloosa County Purchasing Department 54 79A Old Bethel Road Crestview, Florida 32536 (850) 689-5960 dmason(iiJmyokaloosa.com "Please note: Due to l1orida's very broad public rcconb laws, most written communications to lll' from County employees regardn1$ County business arc public records, available to the public and media upon request. Thcrdore, this written e-mail communication, including your e mail address, may be subject to public disclosure." From: Hoshihara, Lynn Sent: Monday, August 9, 2021 2:56 PM To: Patrick Maddox Cc: DeRita Mason Subject: 3rd amendment to ClG-2428-PS -PAWS.docx Patrick -attached for your review is the 3'' amendment to the PAWS contract. Please review and edit as you deem necessary. DeRita - I didn't include the standard state and federal provisions since they were already included in the 2°• amendment approved last month. Thanks, Lynn I DeRita Mason From: Lisa Price Sent: Friday, August 13, 2021 9:41 AM To: Patrick Maddox; DeRita Mason Cc: Lynn Hoshihara; Kerry Parsons Subject: RE: 3rd amendment to (16-2428-PS - PAWS.docx Okay, since it says donate I figured they would be required to have their own insurance. I will leave it to the attorney's ifwe should stipulate that in the contract or not. Otherwise, this is approved by Risk as the insurance requirements remain the same. Lisa Price Risk Management Public Records & Contracts Specialist 302 N Wilson Street, Suite 301 Crestview, FL. 32536 (850) 689-5979 !nJice(ii,myokaloosa.com For all things Wellness please visit: http://www.myokaloosa.com/wcllness Due to Florida's very broad public records laws, most writte11 commu11icatio11s to or from county employees regarding county business are public records, available to the public and media upo11 request. Therefore, this written e-mail commu11icatio11, including your e-mail addre.,s, may be subject to public di.,closure. From: Patrick Maddox Sent: Friday, August 13, 2021 9:23 AM To: DeRita Mason ; Lisa Price Subject: RE: 3rd amendment to (16-2428-PS - PAWS.docx Good Morning All, 1 CONTRACT#: C16-2428-PS PANHANDLE ANIMAL WELFARE SOCIETY ANIMAL CONTROL SERVICES - EXPIRES: 08/31/2023 THIRD AMENDMENT TO THE AGREEMENT BETWEEN OKALOOSA FLORIDA AND PANHANDLE ANIMAL WELFARE COUNTY. SOCIETY CONTRACT NO. Cl6-2428-PS This Third Amendment to the Agreement between Okaloosa County, a political subdivision of the State ofFlorida(~ "~ounty"), and Panhandle Animal Welfare Society, lnc. (tbe"Contractor"), executed this l '> day of ~2021, is made a part ofthe original Agi'.eementdated August 2, 2016, Contract NoYifui.iis (the "original Aareement"), incorporated herein by reference. WITNESSETH WHEREAS, the County and Contractor entered into an agreement on August 2, 2016, for the provision ofAnimal Control Services; and WHEREAS, the original Agreement was nearing its expiration the County issued a competitive solicitation for Animal Control Services pursuant to the Okaloosa County Purchasing Manual; and WHEREAS, since Contractor was the sole respondent to submit a proposal in response to the competitive solicitation, the County cancelled the competitive process and opted to negotiate a renewal and amendment with the Contractor; and WHEREAS, the parties wish to extend and amend the original Agreement as further detailed below. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements contained herein, the parties agree as follows: Section 1. Recitals. The foregoing recitals are true and correct and hereby incorporated as part of this Third Amendment. Section 2. Contract Extension. The parties hereby wish to extend the original Agreement for two years beginning September I, 2021, and expiring on August 31, 2023. Section 3. Compensation. Section V .A. of the original Agreement is hereby repealed in its entirety and replaced with the following: For the services provided herein, the County shall pay the Contractor a total amount of SIX HUNDRED THlRTY NINE THOUSAND FOUR HUNDRED FIFTY ONE DOLLARS ($639,451.00) for the first year and SIX HUNDRED NINETY SIX THOUSAND FOUR HUNDRED TIIIRTY TWO DOLLARS ($696,432.00) for the second and final year. Such annual amount shall be paid on a monthly basis. Payment shall be in arrears for those services provided in the preceding month. l Contract No. Cl6-2428-PS • IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day and year first written above. p WELFARE SOCIETY: Title OKALOOSA COUNTY, FLORIDA zozt AUG 1 7 Date 3 Contract No. Cl6-2428-PS Panhandle Animal Welfare Society (PAWS) Tracey Williams/Director 752 Lovejoy Road, Fort Walton Beach, FL 32548 Office: (850) 243-1525 / Fax: (850) 664-0445 cell: 850-240- 6234 www.paws-shelter.org July 11, 2021 Animal Control Services-Complete RFP PS 52-21 Okaloosa County Purchasing Department 5479A Old Bethel Road, Crestview FL 32536 RESPONSE TO REQUEST FOR PROPOSAL: ANIMAL CONTROL SERVICES-COMPLETE Panhandle Animal Welfare Society (PAWS) 752 Lovejoy Road, Fort Walton Beach, FL 32548 Office: (850) 243-1525 / Fax: (850) 664-0445 www.paws-shelter.org July 11, 2021 Animal Control Services-Complete RFP PS 52-21 Okaloosa County Purchasing Department 5479A Old Bethel Road, Crestview FL 32536 RESPONSE TO REQUEST FOR PROPOSAL PROPOSAL ITEM: ANIMAL CONTROL SERVICES-COMPLETE SCOPE OF SERVICES: PAWS is fully qualified to serve as the contractor to provide “turnkey” Animal Control Services for Okaloosa County. In addition to 30+ years of experience in field response, impound, housing/sheltering services, and many companion services (foster/adoption programs), we are uniquely qualified as a 501c3 non- profit entity. This corporate distinction allows PAWS to seek and secure funding and grants from many private, state and federal entities seeking to improve animal welfare and public safety. This distinction is only recently being realized to the potential available and will soon propel Okaloosa County from the reputation of being subpar in animal welfare industry, to a leader in best practices. These outside funding sources and programs will reduce animal population, improve public safety, and ease the drain on already limited community resources, thereby augmenting the taxpayers’ dollar and available services. Below and attached are the requested credentials, qualifications and compensation estimate to be the animal control provider for the County. All services offered will be conducted in accordance with Chapter 5 of Okaloosa County Ordinances and Florida Statutes Chapter 828 as it applies to domestic animals. A. ALL MINIMUM CONTRACT REQUIREMENTS MET/EXCEEDED AT PAWS: 1. General/Administrative/Office Hours: Shelter/Adoptions: Tuesday-Saturday 9 a.m. through 5 p.m., open late Thursday until 6 p.m. Closed Sunday and Monday.

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