yale university 2015 Annual Security Report 2015 Annual Fire Safety Report

65 Pages·2016·3.49 MB·English

yale university
2015 Annual Security Report
2015 Annual Fire Safety Report
October 1, 2016
photography: Lisa Maloney, Deborah Farat, and Michael Marsland
Yale University
janet e. lindner
Deputy Vice President for
Human Resources and Administration
PO Box 208322
New Haven CT 06520-8322
t 203 432-2188 f 203 436-9147
[email protected]
courier
2 Whitney Avenue, 8th Floor
New Haven CT 06510
October 1, 2016
To: Members of the Yale Community
Re: Annual Report on Campus Security and Fire Safety 2015
As we do each year, consistent with federal law, Yale University has completed its annual report on campus security and fire
safety for 2015. This report is now available on the Public Safety website at http://your.yale.edu/annual-safety-report-campus-
crime-and-fire-incidents.
The report contains three years’ worth of campus crime statistics as well as security policy statements, fire safety information,
and information on how students, faculty and staff should report crimes. The report uses federally-mandated definitions
concerning the locations and types of crimes in order to allow for comparisons across college campuses. A paper copy of this
report will be provided upon request by calling [phone].
The Yale data, along with comparable information from other colleges and universities, are published electronically by the
U.S. Department of Education. The data can be viewed at http://ope.ed.gov/security.
As a reminder, if you need to reach the Yale Police for any reason, call them directly at [phone]. I encourage you to
add the number of the Yale Police Department into your cell phone. In an emergency, dial 911 or press the red button on any
emergency Blue Phone on campus.
I hope you will read this annual report on campus security and fire safety and become familiar with the services and programs
that are available to help keep the campus safe. If you have questions about the federal requirements and reporting on security
and fire safety, or for any other police and security matters, you may contact me at [email protected]. To learn more about
Yale’s public safety services and programs, please visit http://publicsafety.yale.edu.
Sincerely,
Janet E. Lindner
Deputy Vice President for Human Resources and Administration

2015 yale university annual security and fire safety report
Overview and Policies nighttime door-to-door security rides, and a special services
van. In addition, a walking security escort service is on call
Campus Law Enforcement and Security
24 hours a day. Replacement or temporary ID cards and a
Yale University provides police and security services to the
lockout service are provided around the clock. Yale Security
campus. The Yale Police Department (YPD) has 89 police
and Police seek to educate the campus about these services
officers with full powers of law enforcement and arrest. Our
by offering security awareness orientations to students, fac-
officers are armed, and patrol the campus on foot, by motor-
ulty, and staff.
cycles, on mountain bikes, and in cars equipped with com-
The University provides detailed information on campus
puters and radio communications systems. If minor offenses
crime through e-mail messaging, through brochures and
involving university rules and regulations are committed by
safety presentations, and via Yale’s Public Safety website,
a Yale student, the police may refer the individual to the Yale
http://publicsafety.yale.edu. Yale’s Public Safety website also
College Dean’s Office or other academic officials.
contains Yale’s Timely Warnings (“Message from Chief
YPD personnel work closely with local, state, and federal
Ronnell Higgins”), the Daily Crime Log, emergency notifica-
law enforcement agencies, including the Federal Bureau of
tions, and archived Annual Security and Fire Safety Reports.
Investigation, the Secret Service, and the Department of
Yale students, faculty, staff, and guests are encouraged to
Justice, regarding campus events, regional law enforcement
report all crimes and public safety–related incidents to YPD.
matters, training, and significant investigations. Yale has a
Yale encourages accurate and prompt reporting of all crimes
written Memorandum of Understanding with the City of
to the campus police and appropriate police agencies.
New Haven governing the relationship between Yale and the
YPD maintains a written Daily Crime Log that records all
New Haven Police Department that includes an agreement
crimes reported to the YPD. Each Crime Log records incidents
regarding the investigation of criminal incidents. The two
by the date they were reported. The log records the nature,
agencies work closely together on various investigations and
date, time, general location, and disposition of each offense.
sharing information. The New Haven Police notify YPD if
The Daily Crime Log showing the past 60 days’ worth of
a member of the Yale community is the victim of a crime
crimes is available at http://your.yale.edu/community/pub-
within its jurisdiction.
lic-safety/daily-crime-log. The YPD keeps, in accordance with
In addition to Yale’s Police Department, Yale Public Safety
state law, 7 years’ worth of crime logs; to review archived logs,
includes the Yale Security Department with a staff of 133
please visit the Yale Police Department, 101 Ashmun Street,
security officers is responsible for security in buildings,
New Haven, CT.
access controls, campus-wide alarm monitoring, and safe
Access to the University’s property is limited to members of
rides and walking escorts. Yale’s network of over 500 Blue
the University community and their guests and invitees, and
Phones across the campus provides immediate access
to those authorized to be on campus property. All students,
to police, fire, and medical services in emergencies. The
staff and faculty on or in the vicinity of the campus must
University has invested significantly in outdoor light-
present a valid Yale ID card at the request of any univer-
ing improvements and continues to review and improve
sity official. The University reserves the right to enter and
security infrastructure each year. This includes additional
inspect its property and work areas. All newly hired staff,
Blue Phones, security cameras, access control devices, and
post-doctoral associates and fellows, employees of ven-
the new mobile security service app Bulldog Mobile that
dors, consultants who receive I.D.s, and casual employees
includes an anonymous text tip service, provided by third-
undergo background checks.
party vendor LiveSafe. Access to residence halls is controlled
by an electronic access system, and many exterior ground- Safety on campus depends on a partnership among Yale’s
level dorm windows are equipped with security screens. police and security professionals, students, faculty, and staff.
We are pleased to provide this summary, consistent with
Many services are available on campus to contribute to
guidelines and requirements from the U.S. Department
safety, including daytime and nighttime shuttle services,
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2015 yale university annual security and fire safety report
of Education, of campus security and fire safety activities appropriate action to take; these administrators include the
and statistics for calendar year 2015. We welcome your Emergency Management Director and the President’s Senior
comments, questions, and suggestions concerning campus Advisor.
safety, which may be directed to the Office of Administra-
tion [[phone]]. This office is responsible for oversee- Procedure regarding security and access to
ing campus police and security. General information about campus facilities
public safety at Yale is posted at http://publicsafety.yale.edu. Many campus buildings are open and accessible during
normal business hours. Most facilities have individual hours,
The following is a description of Yale University’s policies
and the hours vary depending on the time of year. Access to
and procedures as they relate to campus safety and security.
some of these buildings is also controlled by electronic access.
Only university personnel and their guests are allowed inside
policies, procedures, and programs
university buildings; signs to that effect are prominently
In addition to a full array of police and security services,
posted throughout the campus. Yale Security officers are
the University has policies, procedures, and programs that
stationed in many academic and administrative buildings. For
are intended to help promote safety on campus. Consistent
information about the access protocol for a specific building,
with federal and state requirements, these are included here
call Yale’s Security Access Control group at (203) 432-OPEN
for general information. Further information regarding a
(203-432-6737).
specific policy application is available upon request from the
Office of Administration at [phone]. Entryway doors to residences, residential college gates and
some entryways, and some other academic and office spaces
are controlled by electronic access, even during the day.
Reporting a crime or emergency
Anyone may report a crime or an emergency by calling Access to electronically controlled residential spaces for Yale
YPD at [phone], by dialing 911 or by pressing the College is administered by the Yale Security Department,
red button on a Blue Phone. in consultation with the Council of Heads of College, the
Yale College Dean’s Office, and the Deputy Vice President
All Yale community members, including students,
for Human Resources and Administration. For more
employees, and guests, are asked to report all crimes
information, contact the Office of Administration at (203)
promptly to the YPD and to dial 911 in an emergency. For
432-8049.
more information, contact the Office of Administration at
[phone]. Yale’s Public Safety brochure can be
Policy regarding illicit drugs and alcohol
found at http://your.yale.edu/sites/default/files/files/SAFETY_
The unlawful possession, use, sale, or distribution of
BROCHURE_2016.pdf.
illicit drugs and alcohol by students, faculty, or staff on
university-owned property or as part of a university activity
Policy for responding to a crime report
is prohibited. The University has a drug and alcohol abuse
Police dispatchers are available at YPD 24 hours a day to
prevention program in place. All community members,
answer calls. In response to a call reporting a crime, YPD
including students and employees, receive annually a copy
will take the required action, either dispatching an officer or
of the Drug Prevention Program brochure.
asking the victim to report to YPD to file an incident report.
In response to a reported campus emergency, YPD will The Department of Human Resources distributes
respond and summon the appropriate resources, including information about the prevention program to all faculty and
New Haven Police and Fire, to assist in the response. staff annually. The University also provides information to
inform employees of the dangers of substance abuse and the
In an emergency situation, the YPD Chief contacts
availability of counseling and other assistance. Staff may use
the Deputy Vice President for Human Resources and
resources as described on this website: http://your.yale.edu/
Administration, who confers with other administrators to
work-yale/benefits/wellness/employee-assistance-program.
assess the nature and extent of a situation and decide the
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2015 yale university annual security and fire safety report
For students, information about drug and alcohol use on and security-related design in facility renovation and new
campus can be found on the Alcohol and Other Drugs Harm construction. Facilities and landscaping are maintained
Reduction Initiative page at http://yalecollege.yale.edu/student- in a manner that minimizes hazardous conditions.
focused-alcohol-and-drug-initiatives. All incoming freshmen are Security officers regularly report malfunctioning lights
required to complete an online alcohol awareness program. and other unsafe physical conditions to the Physical
The Graduate School also has policies on responsible drinking Plant Department for correction. The Physical Plant
and serving alcohol at events. Department also monitors areas in need of physical repair
and maintenance, with security repairs for residential areas
YPD investigates reports of illegal activity involving drugs
available 24 hours a day. For more information, contact the
and alcohol, including reports of underage drinking, and
Office of Administration at [phone].
takes appropriate enforcement actions. YPD refers cases for
criminal prosecution where evidence warrants per state and
Procedure for victims or witnesses to report crimes on a
federal law. Violators are subject to university disciplinary
confidential basis
action, criminal prosecution, fines, and/or imprisonment.
All members of the Yale community are encouraged to
For more information, contact the Office of Administration
report all crimes to the police; these reports may be made
at [phone].
on a confidential or anonymous basis. If you wish to report
a sexual assault, domestic violence, dating violence, or
Policy regarding monitoring of criminal activity
stalking incident on a completely confidential or anonymous
by students in non-campus organizations
basis, you may report the crime to counselors at the Sexual
Officially recognized student organizations located or
Harassment and Assault Response & Education Center
conducting events off campus are subject to the same rules
(SHARE) at [phone]. SHARE counselors always
and regulations governing on-campus organizations or
provide information to victims regarding all available
events. Criminal activity by students occurring in non-
resources, including the police. For more information about
campus organizations is subject to all applicable state and
SHARE, visit sharecenter.yale.edu.
municipal laws, as enforced by the Yale and New Haven
Police Departments. In addition, YPD reports student
Programs informing students, staff, and faculty about
violations of law to the Yale College Dean’s Office for
campus security procedures and the prevention of crimes
disciplinary review. More information about this policy is
During orientation in August and September, incoming
contained in the Undergraduate Regulations, or is available by
freshmen attend mandatory presentations by the Yale
calling the Yale College Dean’s Office at [phone].
Police, Security, and Emergency Management staff
regarding campus security procedures and crime
Policy regarding possession of weapons
prevention tips. Security awareness information is also
The possession or use of explosives, incendiary materials,
offered to all incoming graduate and professional students
or weapons, including guns, on university property by
and new employees. Orientation programming includes
students, faculty, staff, or visitors is prohibited except for
information about services such as the 24-hour security
YPD and other certified law enforcement officers. For more
escort service, nighttime door-to-door security rides,
information, call YPD at [phone] or refer to the Yale
and the nighttime bus that travels on and near campus,
University Campus and Workplace Violence Prevention
as well as information on how to use the emergency Blue
Policy: http://your.yale.edu/policies-procedures/other/
Phones. The mobile security service app Bulldog Mobile,
prohibition-weapons.
which includes an anonymous text tip service, is provided
by third-party vendor LiveSafe. Public safety brochures
Procedure regarding security considerations in
providing security information and key phone numbers are
construction, renovation, repair, and maintenance
available and distributed at student and staff orientations.
A formal set of standards governs security installations
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2015 yale university annual security and fire safety report
During student orientation, the Yale College Dean’s Office members to the operations of YPD. Participants receive an
sponsors an evening forum for all families of freshmen. This insider’s look at investigative services and learn about patrol
session, presented by officials from the University public procedures, personal safety, and emergency preparedness.
safety offices, includes details about security services, provides In addition to taking a tour of the police facility—including
an overview of campus safety, allows families to meet public the state-of-the-art communications/technology center—
safety officials, and gives them the opportunity to ask participants meet Whitney, the bomb detection dog, and
questions. listen to an FBI presentation. The course incorporates
classroom training and hands-on activities.
Graduate and professional student orientation is provided to
all incoming graduate and professional students and includes
Policy regarding timely warnings
information about on-campus services as well as City of New
Yale University alerts the campus community about any
Haven services, resources, and neighborhood information.
Clery-reportable crime that is reported to campus security
Public safety officials provide safety orientations to
authorities or local police agencies, occurs within the
international students in conjunction with the Office of
campus area (the federally defined “Clery geography”),
International Students and Scholars.
and is considered to represent a serious or ongoing threat
Crime prevention and sexual assault prevention programs to students, faculty, and staff. Any crime representing a
are offered on an ongoing basis. At Yale Health, peer health serious or ongoing threat affecting the University campus
educators are trained in all subjects dealing with mental, is reported by the attending YPD officer to the Yale Police
physical, and sexual health. The SHARE Center also offers Chief or to the Assistant Chief.
orientation, training, and awareness initiatives related to
A review and Timely Warning determination is made
the prevention of sexual misconduct, including sexual
by the Deputy Vice President for Human Resources and
assault.
Administration, the Yale Police Chief, and/or the Assistant
During the academic year, YPD, in cooperation with other Yale Police Chief, who consult on a case-by-case basis
university organizations and departments, presents crime to determine where the incident occurred and whether
prevention awareness sessions to educate the campus the incident represents a serious or ongoing threat to the
community about personal safety, remind them of security campus community. For those incidents determined to
services, and keep them informed about crime prevention constitute such a threat, the Yale Police Chief or Assistant
strategies. Information is also disseminated to students, Chief develop the content and initiate the systems to
faculty, and staff through crime prevention brochures distribute a Timely Warning notification by e-mail to every
and the Public Safety website. At the beginning of each member of the University community. Those e-mails are
academic year, prior to each winter break, at the end of the labeled with the readily identifiable subject line “Message
spring semester, and as needed, the Yale Police Chief sends from Chief Ronnell Higgins.” As backup, staff members
an e-mail to all community members that includes safety within the offices of Emergency Management and Public
tips. Affairs are also trained and available to issue the Timely
Warnings. For members of the Yale community without
The Public Safety website (http://publicsafety.yale.edu/)
access to e-mail, these messages are posted in highly visible
also contains links to Yale’s Timely Warnings, the Daily
locations within the appropriate units.
Crime Logs calendar, Yale emergency notifications, and
links to archived Annual Campus Security and Fire The substance of the Timely Warning is carefully deter-
Safety Reports. mined. If the information is known, and if the inclusion
of such information would not compromise law enforce-
Twice a year since 2007, YPD has offered its Citizens’
ment efforts, Timely Warnings include a description of the
Police Academy to the Yale and New Haven communities.
crime, its location, and injuries, if any, to the victim(s). In
This free, six-week class aims to introduce community
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2015 yale university annual security and fire safety report
addition, the warnings generally include safety informa- Preparation of the annual disclosure
tion, a request for any information about the incident, and The University prepares this report in compliance with the
a reminder to report crimes or concerns about potential Federal Jeanne Clery Disclosure of Campus Security Policy
crime to YPD. In rare instances, warnings might include and Crimes Statistics Act. Crime statistics for the annual
the identity of the suspect. Finally, there is follow-up: the disclosure are collected from two primary sources: (1)
Yale Police Chief and his staff monitor all replies to these police agencies and (2) school officials with knowledge of
Timely Warning e-mails and respond as appropriate. An formal and informal complaints and disciplinary referrals
archive of recent Timely Warnings is posted on the YPD who are designated as campus security authorities (CSAs).
website at http://publicsafety.yale.edu. For more informa- Individuals at Yale are designated as CSAs based on whether
tion, contact the Office of Administration at (203) 432- they perform the following functions: (1) their official job
8049. responsibilities involve significant interaction with students
and/or campus activities, (2) they serve as a member of an
office or of a committee to whom students are directed to
Disclosure to victims
report or discuss crimes, allegations of crimes, and other
The University will, upon written request, disclose to the
troubling situations, and/or (3) they have oversight for
alleged victim of a crime of violence, or a non-forcible
student disciplinary procedures.
sex offense, the report on the results of any disciplinary
Reports from CSAs are solicited by the Deputy Vice
proceeding. If the alleged victim is deceased as a result of
President for Human Resources and Administration
such crime or offense, the next of kin of such victim shall
annually. A reporting form and training materials are
be treated as the alleged victim for purposes of this para-
provided and are also available online. CSAs are instructed
graph.
to report crimes that are reported to them immediately to
YPD. Annually, CSAs are informed that any complaint,
The Jeanne Clery Act
The Federal Government, under the Jeanne Clery
* (Criminal Homicide, Manslaughter by negligence, Sex Offenses – Forcible,
Disclosure of Campus Security Policy and Crime Statistics
Sex Offenses – Non-forcible, Robbery, Aggravated Assault, Burglary, Motor
Act, requires the University to report certain enumerated Vehicle Theft, Arson, Hate Crimes, Domestic Violence, Dating Violence,
crimes* within a defined geographic area. Stalking and arrests and disciplinary actions for Illegal Weapons Possessions,
Drug Abuse Violations and Liquor Law Violations, including reports of crimes
that are later determined to be unfounded.)
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2015 yale university annual security and fire safety report
allegation, or incident falling into the reportable categories For more information, contact the Deputy Vice President for
that is reported to them must be reported to YPD, regardless Human Resources and Administration at [phone].
of whether any particular informal or formal investigative
process is pursued. CSAs receive training guidelines and a Policy regarding immediate emergency response, evacu-
training video to assist in data collection. The Office of the ation and shelter in place notification
Deputy Vice President for Administration is the repository In the event of an incident that requires the immediate
of reports. notification of the campus community, the University has
an emergency notification system, known as Yale Alert,
Police reports are gathered from YPD, the New Haven
that provides text, voice, broadcast and e-mail messages to
Police, and police in jurisdictions where Yale owns or
all members of the Yale community and that may include
controls property that is used in support of the educational
face-to-face communication in the event technology fails.
mission of the University and is frequented by students.
Undergraduates are required to provide personal and
These data are collected annually by staff at YPD. When
emergency phone numbers in order to register for classes.
there is doubt as to whether a crime is reportable owing to
In addition, over 90% of graduate and professional students,
its location, the University errs on the side of including the
staff, and faculty also provide contact information. The
crime, in an effort to provide useful and informative data.
Yale Alert is activated upon confirmation of an imminent
Each year, an e-mail notification is made to all enrolled
threat to the health and safety of the Yale Community.
students, faculty, and staff that provides the website address
YPD is responsible for confirming an emergency, with the
for this report. Employees who do not have e-mail accounts
assistance of university administrators, local first responders
receive a copy of the report by mail at their home address.
and/or the national weather service. Triggers of activation
Copies of the report can be obtained from the Office of
and notification procedures are outlined in the Emergency
Administraion, located at 2 Whitney Avenue. The report
Operations Plan. Emergency operations are practiced
is also posted online at http://your.yale.edu/annual-safety-
report-campus-crime-and-fire-incidents.
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