Word 2010: Advanced + Certblaster + Data PDF
Preview Word 2010: Advanced + Certblaster + Data
M I C R O S O F T ® Word 2010 A DVA NCED 5.0/5.0 rating from ProCert Labs LE ARN HOW TO: Create form letters and Manage long documents mailings Design forms Insert content from other applications Generate indexes and references Work with macros Use XML in Word Customize the Word documents Level 3 of 3 interface Word2010_Adv.indd 1 1/27/11 3:10 PM W o r d 2 0 1 0 : A d v a n c e d Student Manual Word 2010: Advanced President, Axzo Press: Jon Winder Vice President, Product Development: Charles G. Blum Vice President, Operations: Josh Pincus Director of Publishing Systems Development: Dan Quackenbush Developmental Editor: Chris Hale Copyeditor: Catherine Oliver Keytester: Cliff Coryea COPYRIGHT © 2011 Axzo Press. All rights reserved. No part of this work may be reproduced, transcribed, or used in any form or by any meansgraphic, electronic, or mechanical, including photocopying, recording, taping, Web distribution, or information storage and retrieval systemswithout the prior written permission of the publisher. For more information, go to www.axzopress.com. Trademarks ILT Series is a trademark of Axzo Press. Some of the product names and company names used in this book have been used for identification purposes only and may be trademarks or registered trademarks of their respective manufacturers and sellers. Disclaimer We reserve the right to revise this publication and make changes from time to time in its content without notice. Student Manual ISBN 10: 1-4260-2168-2 ISBN 13: 978-1-4260-2168-8 Student Manual with Disc ISBN-10: 1-4260-2170-4 ISBN-13: 978-1-4260-2170-1 Printed in the United States of America 1 2 3 4 5 GL 06 05 04 03 What is the Microsoft ® Office Specialist Program? The Microsoft Office Specialist Program enables candidates to show that they have something exceptional to offer – proven expertise in certain Microsoft programs. Recognized by businesses and schools around the world, over 4 million certifications have been obtained in over 100 different countries. The Microsoft Office Specialist Program is the only Microsoft-approved certification program of its kind. What is the Microsoft Office Specialist Certification? The Microsoft Office Specialist certification validates through the use of exams that you have obtained specific skill sets within the applicable Microsoft Office programs and other Microsoft programs included in the Microsoft Office Specialist Program. The candidate can choose which exam(s) they want to take according to which skills they want to validate. The available Microsoft Office Specialist Program exams include*: • Using Windows Vista® • Using Microsoft® Office Word 2007 • Using Microsoft® Office Word 2007 - Expert • Using Microsoft® Office Excel® 2007 • Using Microsoft® Office Excel® 2007 - Expert • (cid:1)(cid:1)Using Microsoft® Office PowerPoint® 2007 • Using Microsoft® Office Access® 2007 • Using Microsoft® Office Outlook® 2007 • Using Microsoft SharePoint® 2007 The Microsoft Office Specialist Program 2010 exams will include*: • Microsoft Word 2010 • Microsoft Word 2010 Expert • Microsoft Excel® 2010 • Microsoft Excel® 2010 Expert • Microsoft PowerPoint® 2010 • Microsoft Access® 2010 • Microsoft Outlook® 2010 • Microsoft SharePoint® 2010 What does the Microsoft Office Specialist Approved Courseware logo represent? The logo indicates that this courseware has been approved by Microsoft to cover the course objectives that will be included in the relevant exam. It also means that after utilizing this courseware, you may be better prepared to pass the exams required to become a certified Microsoft Office Specialist. For more information: To learn more about Microsoft Office Specialist exams, visit www.microsoft.com/learning/msbc To learn about other Microsoft approved courseware from Axzo Press, visit http://www.axzopress.com. ∗ The availability of Microsoft Office Specialist certification exams varies by Microsoft program, program version and language. Visit www.microsoft.com/learning for exam availability. Microsoft, Access, Excel, the Office Logo, Outlook, PowerPoint, SharePoint, and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. The Microsoft Office Specialist logo and the Microsoft Office Specialist Approved Courseware logo are used under license from Microsoft Corporation. Contents Introduction iii Topic A: About the manual...............................................................................iv Topic B: Setting your expectations...................................................................vii Topic C: Re-keying the course.........................................................................xi Using Mail Merge 1-1 Topic A: Form letters.......................................................................................1-2 Topic B: Data sources for the recipient list....................................................1-15 Topic C: Mailing labels and envelopes...........................................................1-23 Unit summary: Using Mail Merge..................................................................1-28 Objects and backgrounds 2-1 Topic A: Inserting content from other applications.........................................2-2 Topic B: Changing the document background...............................................2-11 Unit summary: Objects and backgrounds.......................................................2-25 Using macros 3-1 Topic A: Recording and running macros.........................................................3-2 Topic B: Modifying and deleting macros.......................................................3-11 Unit summary: Using macros..........................................................................3-17 Working with forms 4-1 Topic A: Creating forms..................................................................................4-2 Topic B: Protecting forms..............................................................................4-13 Topic C: Sharing and securing documents.....................................................4-20 Unit summary: Working with forms...............................................................4-26 Customizing Word 5-1 Topic A: Customizing the Ribbon...................................................................5-2 Topic B: Customizing the Quick Access toolbar............................................5-10 Topic C: Customizing keyboard shortcuts......................................................5-17 Unit summary: Customizing Word.................................................................5-21 Long documents 6-1 Topic A: Master documents.............................................................................6-2 Topic B: Tables of contents and figures.........................................................6-11 Topic C: Indexes, bibliographies, and other references..................................6-21 Topic D: Bookmarks and cross-references.....................................................6-41 Topic E: Web frames......................................................................................6-49 Unit summary: Long documents.....................................................................6-54 XML features 7-1 Topic A: Working with XML..........................................................................7-2 Unit summary: XML features.........................................................................7-14 Course summary S-1 Topic A: Course summary...............................................................................S-2 ii Word 2010: Advanced Topic B: Continued learning after class..........................................................S-3 Glossary G-1 Index I-1 iii Introduction After reading this introduction, you will know how to: A Use ILT Series manuals in general. B Use prerequisites, a target student description, course objectives, and a skills inventory to properly set your expectations for the course. C Re-key this course after class. iv Word 2010: Advanced Topic A: About the manual ILT Series philosophy Our manuals facilitate your learning by providing structured interaction with the software itself. While we provide text to explain difficult concepts, the hands-on activities are the focus of our courses. By paying close attention as your instructor leads you through these activities, you will learn the skills and concepts effectively. We believe strongly in the instructor-led class. During class, focus on your instructor. Our manuals are designed and written to facilitate your interaction with your instructor, and not to call attention to manuals themselves. We believe in the basic approach of setting expectations, delivering instruction, and providing summary and review afterwards. For this reason, lessons begin with objectives and end with summaries. We also provide overall course objectives and a course summary to provide both an introduction to and closure on the entire course. Manual components The manuals contain these major components: Table of contents Introduction Units Course summary Glossary Index Each element is described below. Table of contents The table of contents acts as a learning roadmap. Introduction The introduction contains information about our training philosophy and our manual components, features, and conventions. It contains target student, prerequisite, objective, and setup information for the specific course. Units Units are the largest structural component of the course content. A unit begins with a title page that lists objectives for each major subdivision, or topic, within the unit. Within each topic, conceptual and explanatory information alternates with hands-on activities. Units conclude with a summary comprising one paragraph for each topic, and an independent practice activity that gives you an opportunity to practice the skills you’ve learned. The conceptual information takes the form of text paragraphs, exhibits, lists, and tables. The activities are structured in two columns, one telling you what to do, the other providing explanations, descriptions, and graphics. Introduction v Course summary This section provides a text summary of the entire course. It is useful for providing closure at the end of the course. The course summary also indicates the next course in this series, if there is one, and lists additional resources you might find useful as you continue to learn about the software. Glossary The glossary provides definitions for all of the key terms used in this course. Index The index at the end of this manual makes it easy for you to find information about a particular software component, feature, or concept. Manual conventions We’ve tried to keep the number of elements and the types of formatting to a minimum in the manuals. This aids in clarity and makes the manuals more classically elegant looking. But there are some conventions and icons you should know about. Item Description Italic text In conceptual text, indicates a new term or feature. Bold text In unit summaries, indicates a key term or concept. In an independent practice activity, indicates an explicit item that you select, choose, or type. Code font Indicates code or syntax. Longer strings of ► In the hands-on activities, any code that’s too long to fit code will look ► on a single line is divided into segments by one or more like this. continuation characters (►). This code should be entered as a continuous string of text. Select bold item In the left column of hands-on activities, bold sans-serif text indicates an explicit item that you select, choose, or type. Keycaps like e Indicate a key on the keyboard you must press.
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