Time Management And Personal Development

152 Pages·1999·2.13 MB·English

by  John Adair

in association with
Time
management
and
personal
development
John Adair
and Melanie Allen
IFC
Time
Management
and Personal
Development
John Adair
and Melanie Allen
© John Adair and Melanie Allen 1999
Published by Hawksmere plc
in association with Filofax
Hawksmere plc
12-18 Grosvenor Gardens
London SW1W ODH
0207 824 8257
Designed and typeset by Paul Wallis for Hawksmere
All rights reserved. No part of this publication may be reproduced,
stored in a retrieval system or transmitted in any form or by any means,
electronic, photocopying, recording or otherwise, without the
prior permission of the publisher.
This book is sold subject to the condition that it shall not, by way
of trade or otherwise, be lent, re-sold, hired out or otherwise circulated
without the publisher’s prior consent in any form of binding or cover
other than in which it is published and without a similar condition
including this condition being imposed upon the subsequent purchaser.
No responsibility for loss occasioned to any person acting or
refraining from action as a result of any material in this publication
can be accepted by the author or publisher.
A CIP catalogue record for this book is available from the British Library.
ISBN 1 85418 182 3
Printed in Great Britain by Ashford Colour Press.
Contents
About this book .............................................................................................viii
What are your objectives? ............................................................................ix
Part 1
Time Management
Philosophy
Towards a new philosophy of management .............................................4
The leader-manager-professional concept ...............................................6
What is time? ....................................................................................................7
Checklist – is your philosophy clear? .........................................................8
Summary ............................................................................................................9
1 Develop a personal sense of time
Keeping a time log ........................................................................................12
Exercise .............................................................................................................13
How do you value other people’s time? ..................................................13
Summary ..........................................................................................................15
2 Identify long-term goals
Ten key words for time planners ...............................................................20
First define your purpose .............................................................................21
Then define your strategic aims ................................................................22
iii
3 Make middle-term plans
Improving time norms ..................................................................................27
4 Plan the day
The daily list ....................................................................................................30
The daily plan ..................................................................................................32
Checklist – daily planning ...........................................................................33
Learn to say no ...............................................................................................34
Key points ........................................................................................................34
5 Make the best use of your best time
Checklist – do you make best use of your best time? ........................38
6 Organise office work
Time effectiveness in offices ......................................................................42
How to control interruptions .....................................................................42
Checklist – paperwork ..................................................................................43
7 Manage meetings
The cost of meetings ....................................................................................47
Begin on time and end on time! ...............................................................48
Points to ponder .............................................................................................49
Checklist – how effective are you as a manager of meetings? ........49
8 Delegate effectively
Decide what to delegate .............................................................................52
Skills of delegation ........................................................................................53
Checklist – are you a good delegator yet? .............................................54
iv
9 Make use of committed time
Exercise .............................................................................................................58
Some examples of committed time .........................................................58
Travel time .......................................................................................................59
10 Manage your health
Checklist – do you really manage your energy levels? .......................62
Coping with stress .........................................................................................63
Exercise .............................................................................................................64
Eliminate stress caused by poor time management ............................64
A final word .....................................................................................................66
Part 2
Personal development
Aims and objectives ......................................................................................68
Overview ...........................................................................................................69
Philosophy
A model of integrated management ........................................................73
The concept of competence .......................................................................76
The Personal Competence Model ..............................................................77
Self-assessment .............................................................................................78
Checking your perceptions .........................................................................78
Continuous improvement and self-development .................................79
Being proactive and helping yourself ......................................................80
Checklist – key personal competences ....................................................81
Competence check ........................................................................................88
v
1 Where you are now
Exercise 1: Logging your achievements ..................................................91
Exercise 2: Personal competence and skills activity analysis.............98
Summary ..........................................................................................................99
2 How you can learn and develop yourself
The learning cycle .......................................................................................102
Learning stages/learning styles ...............................................................103
A brief description of each style .............................................................108
Developing your learning style ................................................................109
Ways of learning ..........................................................................................111
Action for learning ......................................................................................114
3 Where you want to be
Objective setting and action planning ..................................................116
Long-term development goals .................................................................117
Exercise: Clarifying objectives .................................................................118
Summary ........................................................................................................123
4 Evaluate, check, review and update
Progress checklist ........................................................................................126
Evaluate and review your progress ........................................................127
Giving feedback ...........................................................................................128
Summary ........................................................................................................129
vi
5 Your personal profile
The sequence ................................................................................................133
The career statement and your achievements ....................................136
Collect your material .................................................................................137
Style of writing ............................................................................................138
Collecting evidence for a portfolio ........................................................139
Summary ........................................................................................................140
vii
About this book
Time Management and Personal Development stands out from other
books in an important way. It is a book to use for your own self-
development.
This guide can be used in several ways. Here are the main possi-
bilities to consider:
䊳 Individual study.This book is a complete method of self-
teaching
䊳 Workshops and seminars. It can be issued to all partici-
pants well in advance of a seminar or course. More time can
then be spent in the seminar exchanging users’ experience
and discussing practical applications. The book is also a
workbook that can be given out at the beginning of a seminar,
with participants completing some of the exercises and check-
lists as the programme unfolds
䊳 Distance or open learning. The book can be part of an
organisation’s distance learning strategy, covering those
who, for one reason or another, will not be able to attend
seminars or workshops.
viii Time Management and Personal Development