Table Of Content

Surf Pines Breeze Newsletter of the Surf Pines Association V°'-X'VIN°-2 January 2008 Insidethis issue: Recoveryin ProgressfromDisastrousWindStorm 52 I byPatrickKelleywithphotosbyRogerMasseandKayLimbird QuickNews 2 Soonafter adisastrouswindstormdevastatedthe pinesof SurfPineson Sun‑ Recoveryin Progress 3 day andMonday.December2-3,2007,the recoverywas in progress. (continued) ClatsopCountywas formally declaredby PresidentGeorgeW. Bushasan official disaster area. SurfPineswas informallydeclaredby county officials Assistancefrom 6 FEMA anditsresidentsto beoneof the areasin thecountythat were mostdevas‑ tatedby the storm.Andthe association’sboardof directors anditsmember‑ Welcome 6 ship,somebarelywaitingforthe 100-miles-per-hourwinds to slow,went into DanBartlett actionto recoverfromthe storm. " ‘ ODFInformation 7 Therecoveryincludesthese actions: aboutTrees Clearingroadsanddriveways SurfPinesSocial 7 Identifyingthefinancialproblem Calendar Assessingthedamage sodaClubsMeetat 7 InvestigatingassistancefromFEMA theMeetingHouse Establishingaphilosophyfortherecovery Reviewingproposalsfromcontractors LakeAssociation 7 Requestingapprovalofanassessment SchedulesWorkshops Selectinga contractor Managingtheworkoftherecovery Forthe Record 8 (Continuedonpages3-5) MembersApprove$250Assessment By avote of 146for “Yes” to 60for “No,” membersapproveda $250 assessment to payfor cleanup of stormdamage onallof theassociation’s commonpropertiesandthe rightofway afterthe disastrouswindstormof De‑ cember2-3,2007,andto provideareserveto payfor cleanup afterother storms duringthis fiscalyear.Theapprovedassessment of $250perproperty willbebilledonJanuary 1,2008,anddueby January 31.2008. Persuasiveargumentsweremadeby membersfor a“Yes”vote. Essentially,a “Yes” votewas avote for community responsibilityfor cleanup ofstorm dam‑ a e.Persuasivear mentsalsowere madeb membersfor a“No”vote. g gll (Continuedonpage2) Page 2 up afterthe storm. QuickNews PlantoAttendtheAnnualMeeting NoteProcedureto ContactJohnGates ThenextAnnualMeetingof the SurfPinesAssocia‑ Insteadofbeingavailablein theofficeduringfixedoffice tion,asannouncedby DonKruger,President,is hours,JohnGates,thesecurity/maintenancemanager,is scheduledfor Saturday,August2,2008,at 9:00 a.m. availableoncall.If youneedto speakwithJohn,then attheAstoriaGolfandCountryClub.Markyour eithercallhimat 738-0637or stopby theofficewhenever newcalendarnowandplanto attendthen. the“Open”signisposted. AttendMonthlyBoardMeetings To accommodateallmembersoftheassociation,includ‑ Arecentrecordof25members,astanding-room-only ingweekenders,Johnisondutythroughtheweekends. crowd,attendedthemonthlyboardmeetinglast HisworkdaysareThursdays,Fridays,Saturdays,Sun‑ monthafterthestorm.Themonthlymeetingsof the days,andMondays.HeisoffdutyonTuesdays and BoardofDirectors‐opento allmembersofthe asso‑ Wednesdays. ciation‐areheldonthethirdMondayofeachmonth UpdateYourEmergencyContactInformation at4:30p.m.in SurfPinesat themeetinghouse. “CommentsfromtheMembership”isalwaystoward thetop oftheagenda. Ontheweekendbeforeameeting,theagendais availableat the SurfPinesOfficeandontheSurf Pineswebsite.After ameeting,theminutesare availableontheweb atwww.surfpines.org. Attendto businessby eitherattendingthemeetings orreadingtheminutes. VolunteerforaCommittee Althoughyoudonotchooseto liveinSurfPinesjust to volunteeryourtime,SurfPinesdependsonvolun‑ When,forexample,atreefalls ontheroofofyourhome teerslikeyou.To volunteerforwork onastanding in SurfPinesduringawindstormlikethestormofDe‑ committee,either Security,RoadsandGrounds,or cember2-3,2007,JohnGatesmusthaveupdatedemer‑ CommunityRelations,contactthecommitteechair‑ gencycontactinformationfromyouavailableto himin person.To volunteerforwork onanadhoccommit‑ theofficesothat hecaninformyouthatyouhaveatree tee,eitherBudgetorNominations,contact,respec‑ ontheroof.If youhavenotupdatedyouremergency tively,eitherthetreasurerorthepresident.(Fortele‑ contactinformationsinceJohnbecamethesecu‑ phonenumbers,addresses,ande-mailaddresses,see rity/maintenancemanagerin Juneof2007,updateit page8.) pronto.Stopby theofficeto updateyourinformationin person.Or,if youareawayfromSurfPines,call738‑ 0637to updateyourinformationvia telephone. Page 3 2.1 Recoveryin Progress(Continued) ClearingRoadsandDriveways Duringthetwo days afterthestorm,December4-5,membersofthe boardandahostof volunteers fromthemembershipclearedtheroadsof SurfPinesfortwo-way traffic. Onthethirdday afterthe storm,December6,they cleareddrivewaysthat owners hadnot alreadycleared. Amongthevolunteers, BrianMaltmanclearedroadsanddrivewayswithhisforklift.Manningpowersawswere JohnGates, the security/maintenancemanager;DonKruger,the boardpresident;Art Limbird;DaveLukens,the treasurer; VinceMorrison; KenWeber,the chairpersonofthe RoadsandGroundsCommittee;andTom Wilcox. Buckingbrushandlogsoffthepavement andontothe rightofway wereTerry Andrews; Wayne Fleming;GeorgeHawes;PatrickKelley,the secretary; KayLimbird;MarshaMorello;Joe Shea; andJudiStewart.Andservingsandwiches andhotcoffeeto allof thevolunteers fromthe backof an SUVwere Kathy HawesandRobinRhodes. IdentifyingtheFinancialProblem At aspecialmeetingof the boardonDecember6,Don Krugeridentifiedthe financial problemwhen heaskedthe 3it othermembersof the boardandattendeeshowthe associa‑ tionshouldproceedto recoverfromthis devastatingstorm whenthe$20,000that was budgetedforrecoveryfrom stormsduringthefiscalyear alreadyhadbeenspent to re‑ cover fromastormin November. AssessingtheDamage At the specialmeetingof the boardon December6,the boardaskedDaveLukens,who hassignificantforestry ex‑ perience,andKenWeber to assessthedamageto trees in numericalterms onamapof SurfPines.At asubsequent specialmeetingon December12,DaveandKenreported their assessment on a mapthat showedfour levelsof dam‑ age,codedA through D,withA beingminordamageandD beingmajordamage.Viewingthe map,the boardnotedthe frequency of D’sfor majordamage. InvestigatingAssistancefromFEMA Also at the specialmeetingof the boardon December6, the boardaskedDanBartlett,the administrator,to inves‑ tigatethepossibilityofassistancefromthe FederalEmer‑ gency ManagementAgency (FEMA),inasmuchasClatsop Countywas declaredanofficialdisasterarea.At asubse‑ quent specialmeetingonDecember12,Danreportedthat assistanceforthe associationfrom FEMAandstate and county agencieswas unlikely,exceptforthe possibilityofa ' loan,not adesirable“solution” to the financialproblem. E“, Recoveryin Progress(Continued) 5EstablishingaPhilosophyfortheRecovery 1At specialmeetingsof theboardonDecember 12and15, theboardestablishedaphilosophyfortherecovery. At the meetingon December 12,theboardconsidereda .~philosophythat emphasizedindividualresponsibilitywith >the boardlevyingan emergency assessment of $100, enoughto fundremovingtreesthat arehazardsanddispos‑ ingof debrisfrom SurfPinesLaneandallof the associa‑ tion’s property,includingthepropertyonManionDrive andthe park,but not the rightofway, andaskingindivid‑ ualmembersto accept responsibilityfor removingtrees that arehazardsanddisposingof debrisfromtheirindivid‑ ualpropertiesandthe rightofway in front oftheir proper‑ ties. 1Butat the meetingonDecember15,the boardreconsidered . that philosophy andagreedonaphilosophythat empha‑ -sizedcommunity responsibilitywiththeboardproposing an assessment of $250,enoughto fundremovingtrees that are hazardsanddisposingof debrisfromallofthe associa‑ ' tion’s property,includingthe right ofway in front ofmem‑ bers’ properties. _ReviewingProposalsfrom Contractors At the specialmeetingof theboardonDecember 15,the boardreviewedproposalsfromcontractors,reviewingon ,thebasesof thecontractors’ pastperformance,concept, andprice.Theboardnotedthat pastperformancevaried from excellentto none,that concept varied fromburning debristo chippingandrecyclingit,andthat pricevaried significantly. RequestingApprovalofanAssessment At theregularmeetingof theboardon December 17,the 25 membersin thestanding-room-only audiencewere gener‑ allysupportiveof anassessment of $250that represents communityresponsibilityfor recoveryfromthe storm,es‑ ‘ peciallyif the assessment providesfor recoverynot onlyfor v_the association’spropertiesbut alsofortherightof way in -;front of members"propertiesandif it providesareserveto fundrecoveryfromthenext storm.After the meeting,Don Krugersent aninformationletterandamailballotforthe $250 assessment to themembershipwithballotsto be re‑ turned nolaterthan December31. Recoveryin Progress(Continued) Selectinga Contractor At aspecialmeetingof the boardonDecember22, theboardreviewedadditionalproposalsandselected a contractor,Trails EndRecovery,on the basesof priceandconcept. Regardingprice,Trails EndRe‑ coverywasthelowestbidder.Regardingconcept, insteadofburningdebris,Trails EndRecoverychips debris andrecyclesit,aconcept preferrednot only by the boardbut alsoby memberswho werepresent at the regularboardmeetingonDecember 17. Managingthe Work oftheRecovery At thespecialmeetingof the boardonDecember22, theboardestablishedpolicyandproceduresforman‑ agingthe work of the recovery: Workontherightofwaytypicallywillextendfrom10 to 15feetbeyondtheedgeofthepavement. Therightofwaywillnotbeclear-cut. Treesthatarehazardsorthatweresodamagedby the stormthattheyareunlikelytosurvivewillbere‑ moved;treesthatarenothazardsandthatarelikelyto survivewillbespared. OnallroadsexceptforSurfPinesLane,treesto be removedwillbeindicatedwithcut-treemarksbecause ofthehistoricalprecedentin thecommunity. OnSurfPinesLane,treesto besparedwillbeindicated withleave-treemarks. DaveLukensvolunteeredto managethemarkingof b? trees. MichaelWilkin,the boardvice-president, ‘ askedDaveto err (ifheevererrs)onthe sideof spar‑ ingatree insteadofremovingit.DanBartlettvolun‑ teeredto managethework oflocatingutilities.And theboardagreedthat daily activemanagementof thework willbeimportantto achievearecovery that satisfiestheboardandthe membership. OnDecember31,themembershipapprovedthe $250 assessment sothatthe work of recoverycan progress. Editors’note:PatrickKelleyservesasthe corporatesecretary oftheSurfPinesAssociation,RogerMasseserveswithPatrick astheco-editoroftheBreeze,andKayLimbirdisanactive memberoftheassociation. ConsiderApplyingfor AssistancefromFEMA i If youneedassistanceafterthedisastrouswind stormthat devastatedSurfPineson December2-3, 2007,consider applyingfor assistancefromthe FederalEmergencyManagementAgency (FEMA).Be‑ causeClatsop Countywas declaredan official disaster area,disaster assistanceis availableto individu‑ als. Accordingto literaturefrom FEMA,theClatsopCounty DisasterRecoveryCenterisopenat the Sea‑ sideCivic andConventionCenter,451FirstAvenue,to assistresidentsandpropertyownerswith storm-relatedlosses.The centerisopenfrom9:00 a.m.to 6:00p.m.MondaythroughSaturdayuntil furthernotice.At thecenter,youcanmeetwithrepresentativesfromFEMA,otherfederalagencies, andstate agenciesto discussyour situation.Assistanceto individualsthat iscoordinatedby FEMAand OregonEmergencyManagementcanincludegrants andlow-interestloans. Asanalternativeto the center in Seaside,youcanapplyeitheronline atwww.fema.g0v or by telephone at 1-800-621-FEMA(orTTY 1-800-462-7585for the speechor hearingimpaired).Literaturefrom FEMAindicatesthat youshouldhavethe followinginformationat hand:your telephonenumber,your socialsecuritynumber,your mailingaddress,the addressofyour damagedproperty,abriefdescription ofthe damage,andinformationaboutyour insurance(ifyouhaveinsurance). WelcomeDanBartlett,theAssociation’s NewAdministrator 5 ,_, DanBartlettrecentlyreplacedBillBarronsasthe administratorforthe SurfPinesAssociation.The administratoradvisestheboardofdirectors; assiststhe president,the otherofficers,andthe chairper‑ sons ofthecommittees;andperformsthe administrativetasksthat arerequiredforthe associationto function. BillBarronsservedasthe association’sfirst administrator,servingfor sevenyears. Heacceptedthepo‑ sitionof administratorin 2000,spent sevenyears creatingit,andretiredfromit in thefallof 2007.Bill was awise adviserto membersoftheboardofdirectors,atrustedsourceofinformation,andaskillful administratorforthe association. He andhiswife Barbararetiredto FosterCity,California,southof SanFrancisco,to becloseto adaughter andgrandchildren. To replaceBillasthe association’sadministrator,the boardofdirectorshiredDanBartlettonNovem‑ ber 1,2007.Danbringstothepositionmorethan 30years ofexperienceasacounty administratorand citymanager.Heworked asacountyadministrator1nBenton County,Oregon,formorethan 15years; asthe citymanagerfor Milwaukie,Oregon,formorethan 10years; asthe citymanagerfor Astoria,Oregon,for 5years; and,most recently,asthe interimcity managerfor Damascus,Oregon,the state’s secondnewest city. Dan’smanyaccomplishmentsasacitymanagerdemonstratehis skillasan administrator. Theboardof directorswelcomes Dan,hisexperience,andhisskill. Pleasewelcome Danto SurfPinesyourself. DanBartlett,'thenewadministrator,ispassedthebatonbyBillBarrons ata“Welcome,Dan/Farewell,Bill”reception.In thiscase,thebatonisa toolfortestingwhetheranewroadin SurfPinesmeetscounty“standards. -‘ Page7 Consider ODFforInformationabout Trees i Forauthoritativeinformationabouttrees, DanBartlett,the association’sadministrator,suggests con‑ sideringthe OregonDepartmentof Forestry(ODF)asasource. Youcancheckthe web sitefor ODFat www.oregon.gov/ODF/. Check,for example,thetimelyinfor‑ mationat www.oreg0n.gov/ODF/news/NRS763.shtml,a“Newsroom”itemtitled“Canyourtreebe savedafter astorm?” (Theanswerto that questionisoften “Yes.”) Surf PinesSocialCalendar The annualholidayparty,whichwas scheduledfor Saturday,December8, 2007,from6:00 to 9:00p.m.at the homeof MitchellProyectandDeborahWall,89061StellarLane,was cancelledbe‑ cause ofthewindstormonDecember2-3. Duringthe week afterthat disaster,it was notpartytime in SurfPines.ButasSurfPinesrecoversfromthestorm,it willbe partytime again. The Community RelationsCommitteeannouncesthat the partythat was cancelledin December2007 willberescheduledforthe Proyect/Wallhomeearly in 2008,probablyduringeither Februaryto coordi‑ natewithSt.Valentine’s DayorMarchto coordinatewithSt.Patrick’sDay. Watchthe bulletinboardsat the northandsouthgates fortheannouncement of a dateandtimefor the rescheduledparty.That announcement will be anothersignthat SurfPinesis recoveringfromthe storm. SocialClubs Meetat the MeetingHouse x byRobinRhodes SurfPinessocialclubs aremeetingat the meetinghouse.Anyonefor bridge?Crafts,anyone?Thecoor‑ dinatorsof these clubswillwelcome you: BridgeClub: 1StThursdays, 10:00a.m.-2:00p.m.,Clarke& ShirleyPowers,738-9296 QuiltClub: 2'1dThursdays,7:00-9:00p.m.,ColleenCasaleggio,738-7877 YarnClub: 3rdThursdays,6:00-9:00p.m.,LuciaFleming,717-0150 Crafters’Club:4thThursdays,6:00-9:00p.m.,ColleenRockwell,861-2555 Callthecoordinatorsformoreinformation. We enjoy meetingin thecomfort andconvenienceof theassociation’smeetinghouse.Joinusthere. Editors’note:RobinRhodesisamemberoftheCommunityRelationsCommittee. NeacoxieLakeAssociationSchedulesWorkshops 5 i, TheNeacoxieLakeAssociationisdevotedto savingthelake.The associationhasscheduledworkshops for springontopics suchas“FeedYour Septic System,Notthe Lake!”Theworkshops arescheduledfor fourth Saturdays,includingApril26,May24,andJune28,2008,at 10:00a.m. at the PacificGrange Hall.If youliveeitheronthelakeor nearit (orif youenjoythe lakenomatterwhereyoulive),then FortheRecord:DriversAssessedfor Speeding Assessments wereleviedrecentlyagainstthese drivers for exceedingthe postedspeedlimit onthe roadsof SurfPines: DaniellaCepeda,MarkGhyselinck,Sylvia James,Molly Lowenberg,Melissa MarieMartinez.DavidSchiele,andTanya Waddell. Assessments are basedon this scheduleof fees currently in use by Oregoncourts: MPHin Excessof PostedSpeed Assessment 1-10 $97 11-20 $145 21-30 $242 Over 30 $427 Accordingto the association’spolicy.noticeof this actionis publishedin the Breeze. SurfPinesAssociationBoardof Directors President DonKruger 90128ManionDr. 861-3815 [email protected] VicePresident MichaelWilkin 89961ManionDr. 861-0701 [email protected] Treasurer DaveLukens 89774SurfPines 717-1284 [email protected] LandingDr. 1 Secretary PatrickKelley 33251PineRidgeCt. 717-8460 [email protected] Director BobMcWhirter 89997 SurfPines 738-5758 [email protected] LandingDr. Administrator DanBartlett 210WaldorfCir. 791-8060 [email protected] Astoria,OR97103 COMMITTEES Security BurrAllegaert 89332ManionDr. 738-7717 [email protected] Roads81Grounds KenWeber 89783 SeaBreezeDr. 738-5986 [email protected] Community _ NormaKeever 89026OceanDr. 738-5069 [email protected] Relations Park KenWeber 89783 SeaBreezeDr. 738-5986 [email protected] TheSurfPinesBreezeisaquarterlypublicationoftheSurfPinesAssociation,33317SurfPinesLane,Warrenton,Oregon97146.Membersare invitedtocontributearticles.ContactRogerMasseorPatrickKelleyatroger_masse@sprynet.comorat33251PineRidgeCourt.