The Mini capital improvements plan for small towns : saving money by efficient planning, depreciation and financing of community water, sewer and street improvements

250 Pages·1992·5.9 MB·English

by  McCracken, Robb

The iHini capita
Slahb inprovenients plan
18mcip for small townJs "
THE
,t»;tgrt««ifc-ri-^''-^-g''"^«J«'-^'''*B"'*'^
MINI CAPITAL IMPROVEMENTS PLAN
FOR SMALL lOWNS^^^ ^^^^
NOV 18 1992
SECOND EDITION
MONTANA STATE LICRAriY
1515 T:. 6t:i AVE".'"
HELENA, mom:"a;:a
Saving Money by Efficient Planning, Depreciation,
and Financing of Community Water, Sewer and Street Improvements
» 1 I » ' I 1
DEMAR, MONTANA
TOWN HALL POP.410
DEMAR MINI CLP.
Priority Project Financing Schedule
1 Water 50%Grant? June
Distribution 50%Bond?
Lines
June 199
MONTANA DEPARTMENT OF COMMERCE
Community Development Block Grant Program
Community Technical AssistanceProgram
MONTANASTATELIBRARY
S351.86Ciemcip1992C.1
TheMinicapital™P""'«"'«"''.f'!'"°''„,,,i,,,,,,
ililillliilliililll
3 0864 00079572 7
THE MINI CAPITAL IMPROVEMENTS PlAN
FOR SMALL TOWNS
SECOND EDITION
SAVING MONEY BY EFFICIENT PLANNING, DEPRECIATION
AND FINANCING OF COMMUNITY WATER, SEWER
AND STREET IMPROVEMENTS
JUNE 1992
EDITORS:
ROBB Mccracken, dave cole, gavin anderson, ann desch
MONTANA DEPARTMENT OF COMMERCE
HELENA. MONTANA
CONSULTANTS:
NEIL CONSULTANTS, INC. CLETE DAILY AND ASSOCIATES
4509 NORTH STAR BOULEVARD P.O. BOX 223
GREAT FALLS, MONTANA 59401 HELENA, MONTANA 59624
[phone] [phone]
FUNDED BY:
Primary funding by the Community Development
Block Grant (CDBG) Program with supplemental
funding from the Community Technical Assistance
Program and Montana State University Rural
Technical Assistance Program

FORWARD
This handbook isone of the manyefforts ofthe Montana Department of Commercetoassist
Montana's local governments to finance, build and maintain public works facilities. Sound
public facilitiesareessentialtoacommunity'sgrowth, prosperous businessenvironment, and
quality of life.
This document is written for the non-engineer, and is intended to provide local officials and
public works directors for small towns and county water/sewer districts with a
straightforward description ofthecapital improvement planning and budgeting process. The
end product of the process, the Five-Year Mini Capital Improvements Plan, provides the
essentialtool toevaluatelocalneeds, identifypriorities objectively, identifycostsand funding
sources, and ultimately, schedule construction projects.
PROJECT PARTICIPANTS
CONSULTANTS:
Lyie J. Meeks, P.E.
Neil Consultants, Inc.
4509 North Star Boulevard
Great Falls, MT 59401
Clete Daily, P.E.
Clete Daily and Associates
P.O. Box 223
Helena, MT 59624
FOR THE STATE OF MONTANA:
Charles Brooke, Director, Montana Department of Commerce
Newell Anderson, Administrator, Local Government Assistance Division
Dave Cole, Chief, Commmunity Development Bureau
Robb McCracken, Administrative Officer, Commmunity Technical Assistance Program
Gus Byrom, Program Manager, Community Development Block Grant Program
Gavin Anderson, Planner IV, Community Technical Assistance Program
Ann Desch, Program Officer, Community Development Block Grant Program
FURTHER INFORMATION
For further information about this topic or this publication contact:
Montana Department of Commerce
Community Technical Assistance Program
1424 9th Ave.
Capitol Station
Helena, MT 59620
Telephone: [phone]

ACKNOWLEDGMENTS
The Department of Commerce, Neil Consultants, and Daily Associates extend our sincere
gratitude toAlan Jackson of Montana State University for his technical and financial support
of the Mini CIP project.
We also thank the following persons for their expert counsel and critical review throughout
the project:
Dan Fraser, P.E., Chief, Montana Department of Health, Water Quality Bureau
Jim Melstad, Montana Department of Health, Drinking Water Program
Scott Anderson, P.E., Montana Department of Health, State Revolving Fund
Ray Wadsworth, Montana Rural Water Systems, Inc.
Willie Miller, Public Works Department, City of Helena
Garnett Dietrich, City Clerk, City of East Helena
Ed Murgel, Public Works Director, City of East Helena
Larry Moore, Mayor, East Helena
John Beaudry, Planning Director, Stillwater County
Barbara Richard, Consultant, Town of Saco
Steve Fite, CPA, International Water Systems, Inc.
Ron Woods, Montana Public Service Commission
Mary Wright, Montana State University
Alec Hansen, Executive Director, Montana League of Cities and Towns
Bill Hunt, P.E., Montana State University
Barbara Hitt, City Clerk, Town of Cascade
Jim Cummings, P.E., Thomas, Dean, and Hoskins, Inc.
Virginia Pennington, Local Government Assistance, Department of Commerce
Donna Grace, Local Government Assistance, Department of Commerce
Peggy Briney, Local Government Assistance, Department of Commerce

TABLE OF CONTENTS
CHAPTER TITLE PAGES
Forward
Acknowledgements
Introduction to the CIP Process 1-1
Street System Needs Analysis 2-1
Water System Needs Analysis 3-1
Wastewater System Needs Analysis 4-1
Putting It All Together 5-1
Raising the Money 6-1
Public Education 7-1
Formally Adopting & Updating the CIP 8-1
APPENDICES
A Street System Analysis Forms A-1
B Street Operational Analysis Forms B-1
C Water Main Sample Photos C-1
D Interest Table D-1
E Case Studies on Water Main Prioritization Methods E-1
F Hydrant Flow Tests F-i
G Pump Curve Development G-1
H Wire To Water Pump Tests H-1
I Accounting Guidelines for Creation |-1
of Depreciation Replacement Schedules
For Water Systems, Sewer Systems, and
Streets