The Mid-Atlantic archivist.

28 Pages·1993·2 MB·English

MID-ATLANTIC REGIONAL ARCHIVES CONFERENCE
M\D-
A1LAU11C
v4RCHII/IST
ISSN 0738-9396
VOLUME 22, NUMBER 1 WINTER 1993
MARAC BY THE SEA
President Grantat Long Branch, NewJersey, 1869
maaXXII/1
MARAC BY THE SEA
LONG BRANCH, NEW JERSEY
After three successive meetings at The profession itself is the focus of MaryToddLincolnvisitedin1861, but
western outposts of the region, twosessionsthatshouldinterestboth it was President Grant's annual visits
MARAC returnstothe "corridor" with new and, ah, seasoned archivists: beginning in 1869 that established
a Spring conference at the beach. Graduate Archival Education: The Long Branchastheplacetogo. From
Long Branch, New Jersey — birth- Students' Perspective and Switching the1860stotheFirstWorldWar,Long
place of Bruce Springsteen and Gar- Gears: CareerPaths TowardArchival Branch remained one of the most
ret Augustus Hobart1 - is the place. Management. Theessentialsofarchi- glamorous resorts inthe nation, rival-
JoinusattheOceanPlaceHilton, May valworkwillbecoveredinAppraisalof ing Newport and Saratoga. Summer
6-8. MARAC Spring '93 offers a di- Institutional Records: Manuscript visitorsincludedAstors,Fisks,Goulds,
verse program at a great hotel in one Repositoriesvs.InstitutionalArchives; Biddies, and Drexels, and celebrities
ofthenation'soldestseasideresorts. Genealogical Collections and Family such as Lilly Langtry, Diamond Jim
HistoryResearch; and Local Govern- Brady, Lillian Russell, Edwin Booth,
The Program: mentRecords Programs. WinslowHomer, BretHarte,andRob-
Something for Everyone Conference-goerscanenjoysuchex- ert Louis Stevenson.
tra-curricularactivitiesasself-guided Casinos dotted thetown; Monmouth
Foregoing a single theme, the pro-
gramcelebratesarchivaldiversitywith toursoftheTwinLighthousesinAtlan- Park, athoroughbred trackstill going
innovative preservation updates, a tic Highlands; Ocean Grove, head- strong, opened in 1870, and the New
quarters ofthe Camp Meeting Asso- York and Long Branch Railroad
greater choice of workshops, and a
ciation; and Monmouth Collegecam- opened in 1874. By the 1880s, the
variety of sessions.
Preservation updates are a MARAC spounsaHanldl.itTshiemphroetsesliwviellWboeodthreoswitWeilo-f sbiadtehrianbglyr;eagullaadtyionnosthoanldyaclotuelrdedbcaotnh-e
first. ThroughoutFriday,speakerswill theMARACreceptionandtheessen- inthecompanyofgentlemen, itwasin
offer 50-minute presentations high- tial hospitality suite. fact improperforhertoappearunac-
lightingthelatestdevelopmentsinpre- companied. Paid escorts wereavail-
serving photographs,maps,architec-
The Hotel: able to perform this duty; the first
tauurdailovdirsauwailngsm,ateelreicatlrsoniacndrecpoarpdesr, Sand, Sea, and More gigolos in America, then, were not
dancing partners, but bathing com-
records. Drop in anytime during the The Ocean Place Hilton offers a vari- panions.
day. Six-count'em, six-workshops ety of diversions: four restaurants,
will focus on records management, exercise rooms, indoor and outdoor The town declined in popularity after
arrangement and description, grant swimming pools, even a disco. The the First World War, but recent de-
writing, disaster planning, copyright, Boardwalk, with itswheelsofchance cades have seen its resurgence. The
essential thingsthat drew thousands
and appraisal ofelectronic records. andstuffedanimal prizes, isjustafew
Sicess.siTohnesJcFoKveArssaawssiidneatriaonngeReocfotrodps- ysotue'pllsafwinady.suArtfitnhge,LsocnugbBardainvcihngb,eaancdh odsfuannv,ciesoi.cteorasCnoi-nmacereenstetunilrjlioaeyvsatiplhaaesbtmle-aintbaeLbaoucnnhg-,
and the National Archives explores picnicking.
Branch.
theproblemsofprocessingtherecords
of the House Select Committee on Long Branch: Further information is available from
theLocalArrangementsChairElsalyn
Assassinations and providing refer- A Glamorous Victorian Spa
e(reCnnocnCegorsmeesmrsviiiscosenabtlnosentmoanpf-flteorrysae,deifstoi,orTnmVaelcrruWesawersr,-s fAirsbteabcoharrdeisnogrthsoiunscee 1o7p8e8newdh,enLotnhge CPFhaAalXimri(9sT0ao8n)mo-2FD2rr9uu-s5cc1kie3ar8naota(n(99d0088t))h9e232P22r--o75g09r09a63m//
atetrteosrtnse:ys)T.heBaRliagnhcti-ntgoC-oKmnpoewtvisn.gTIhne- tYBeorerankntechrhscbaelnntodusrPsyho.imleaddTehliepnhtiihnaefnlsuexabrrlooyfungNihnetewa- FWoAfXe(:908F)o9r32t-h7o6s3e7.who don't know,
RaricghhitvatlodPirlievmacmya.diSspceucsiasleiszaedpearrecnhniivaels real estate boom to the town; local GMacrKrientleAyu'gsusfitrustsvHiocbe-aprrteswiadesntW,illwihaom
buildersscrambledtoerecthotelsand
arefeatured in several sessions: Play boardinghousestoaccommodatethe died in office.
Ball: Documenting and Researching
crush ofvisitors. Bathing regulations
Professional and Collegiate Sports;
were strictly enforced; whiteflags in- Cover Note: Taken from Frank
Ethnic Archives: Access, Outreach,
dicatedthebeachwasforladiesonly, Leslie's Illustrated Newspaper,
andUse;EntertainmentArchives;and
DocumentingNewJerseyAgriculture. wlehtilmeernedtafkleagtsh,eihroitsurtne.d an hour later, August 7, 1869.
Page 2
maaXXII/1
Who's Charge?
in
We hopeyou'll want to know. So beginning with this issue and continuing intothe future the MAAwill be regularly
publishing the list ofofficers, steering committee members, caucus representatives, committee chairs, and other
officials. Thegoal is bettercommunicationamong MARAC members; itshelpfulto haveanameand phonenumber
(and that modern wonder, the FAX number) handy ifyou wanttocontributeorshare information with yourarchival
colleagues.
OFFICERS
Karl Niederer, Chair 1991-93 Jodi Koste,ViceChair 1991-93
609-292-6260; Fax: [phone]; Fax: [phone]
Janet Linde,Secretary 1992-94 Jim Byers,Treasurer 1992-94
212-661-9404x617; Fax: [phone]; Fax: [phone]
STEERING COMMITTEEMEMBERS
CAUCUS REPRESENTATIVES (1992-1994)
DELAWARE DC MARYLAND NEWJERSEY
Jon Williams Fynnette Eaton Jan Blodgett GeorgeTselos
302-658-2400x276 202-501-5565 301-475-7844 201-736-0550
Fax:[phone] Fax:[phone] Fax: [phone] Fax:[phone]
NEWYORK PENNSYLVANIA VIRGINIA WESTVIRGINIA
Adele Lerner MargaretJerrido Betsy Pittman DebraBasham
212-746-6072 215-787-8257 804-367-1108 304-348-0230
Fax: [phone] Fax: [phone] Fax:[phone] Fax: [phone]
MEMBERS-AT-LARGE (1991-1993)
Thomas Battle DianeWindhamShaw PeterWosh Heidi Ziemer
202-806-7241 215-250-5148 212-408-1495 716-852-3846
Fax:[phone] Fax: [phone] Fax: [phone] Fax: [phone]
STANDINGANDAWARDS COMMITTEECHAIRS
CUSTER EDUCATION ELECTIONS FINANCE FINDINGAIDS
EmilyOakhill DianeW. Shaw PeterWosh Jim Byers Chris Bolgiano
(until5/94) (until5/93) (interim) (until5/94 (until5/93)
914-631-4505 215-250-5148 212-408-1512 202-357-2781 703-568-3612
MEMBERSHIP MEETINGCOORD. OUTREACH PUBLICATIONS
JeffFlannery Jodi Koste Heidi Ziemer Greg Bradsher
(until5/94) (until5/93) (until5/93) (until5/93)
202-707-5387 804-786-9898 716-852-3846 301-763-7410
NEWSLETTER EDITOR ADMINISTRATOR MARACARCHIVIST
David Anderson MarshaTrimble Lauren Brown
202-994-7549 804-924-3023 301-405-9059
Fax: [phone] Fax: [phone] Fax: [phone]
Table of Contents
MARAC By The Sea 2
Who's in Charge 3
State & Local News 4
Preservation News 11
Employment 13
People 15
Steering Committee 16
Treasurer's Report 20
Session Abstracts 21
Preservation/Conservation Calendar 24
News Notes 25
Page 3
maaXXII/1
State & valueofthewrittenword inthestate's Outreach to
News history. Many institutions around the State Agencies
Local Commonwealth will once again be The Division ofArchival and Records
DC holding special events to mark this Management Services implemented
occasion. The events will acquaint a program to help agency managers
The Library of Congress recently Pennsylvanianswith thegreat wealth makecorrectbusinessdecisionswith
installed surveillance cameras and ofarchivalandmanuscriptcollections
respecttotheoperationof theirinfor-
mRoenaidtionrgsRionotmheasMapanrutsocfrithpetLDiibvriasriyo'ns asvcahiollaabrlleyrteosetahrechpuabnlidcthfeorinfcarmeialysinogr mationandrecordsmanagementsys-
tems. General meetingsofall agency
ongoing efforts to increase security needto preservethem forfuturegen- records coordinators, two basic
forthe collections. erations. The Pennsylvania State Ar- records management seminars, an
The Manuscript Division issued its chives will be the coordinator of Ar- electronicrecordsseminar, andthree
7997 Acquisitions Report in Decem- chivesWeekactivitiesand isplanning agencyspecificworkshopswerepro-
ber. The reports, written annually by events of its own. For more informa- vided during theyearto 295 records,
the division staff, describe the major tiononhowyouandyourorganization program and information systems
acquisitionsoftheyear,andareavail- canplanArchivesWeekactivitiescon- managers and staff representing ex-
able from the Library of Congress, tacttheArchives at Box 1026 Harris- ecutive branch agencies. These for-
ManuscriptDivision,Washington,D.C. burg, PABox17108-1026orcall(717) mal training and informational ses-
20540. 783-3281. sions were provided in coordination
* * with newly offered on-site consulta-
tive services relating to micrograph-
The Society for History in the Fed- Executive Order 1992-1 ics, optical imaging and filing system
eralGovernmentinvitessubmissions The Commission's Division of Archi- issues.Managementdirectivesestab-
for four awards that recognize out- val and Records Management Ser- lishing policies, proceduresandstan-
standing contributions to the history vices (DARMS)assumed responsibil- dardsto ensure the proper retention,
of the federal government: the Tho- ity for implementing the Com- preservation and accessibility of
mas Jefferson Prize for a documen- monwealth'sexecutivebranchrecords recordsstoredonmicrofilmorcopied
tary history project; the HenryAdams managementprogramonJanuary3in onto optical disks were prepared by
Prize for a book-length narrative his- accordance with Governor Casey's DARMS staffand issued by the Sec-
tory, edited collection of essays, or Executive Order 1992-1. In keeping retaryofAdministration.Considerable
otherpublishedhistoricalworkofcom- with an overall goal to enable state time was also committed to
parable scope; the James Madison departments, boards, and commis- ajointOfficeofAdministration/PHMC
Prize for a published article; and the sions to minimize the cost of doing project to update Civil Service Com-
John Wesley Powell Prize for a mu- government business while ensuring mission records and filing systems in
seum exhibit, anhistoricalfilm, video, the identification and appropriate re- connection with their anticipated
or audio-visual display, or any other tention ofvital and historical records, agency reorganization and relocation
form ofvisual historical presentation. staffconcentrated on revitalizing op- plans.
Entries must be postmarked no later eration of the State Records Center
thanFebruary1, 1993. Formoreinfor- and State Micrographics Unit, creat-
mation, contactDavid M. Pemberton, ing an outreach program to provide City Receives
SInHwFoGodSAtw.,aCrhdesverClyo,mmMiDtt2e0e78,5;6t3el0e6- tneilm,ealyndaspsriesptaarnicnegbtaodalgyenneceydepdermsaonn-- Historical Documents
phone [phone]. agement directives to establish pro- Officials of the Philadelphia Depart-
ment of Records today announced
gram standards. Duringthecourseof
the year, the Division was able to receipt of the 1752-1798 tax rolls of
theformerBlockleyTownshipandthe
restore normal reference services at
1752-1776 records of the Blockley
theState RecordsCenter, eliminatea
OverseersofthePoorfromTheFriends
smallportionofthebacklogofrecords
awaiting destruction, and resumethe Historical Library at SwarthmoreCol-
lege. Founded not later than 1705,
acceptanceofrecordsawaitingtrans-
PA fertotheCenter. Newmicrofilmcam- Blockley Township became part of
the CityofPhiladelphiawiththeCon-
eras and equipment were purchased
Archives Week in and a quality control program was solidation Act of 1854.
Pennsylvania initiatedtoupgradesourcedocument "Thesetwovolumesprovideaunique
GovernorRobertP.Caseywilldeclare filming service in the micrographics insight into public expenditures and
May 23-29, 1993 as "ArchivesWeek" section. theprovisionofservicestothepoorin
in Pennsylvania, a celebration of the aremarkabletimeofthehistoryofthe
Page 4
maaXXII/1
United States," said City Archivist Thesedocumentswill bemadeavail- nowdirecting theArchives Extension
Ward Childs. "Theywill morefullyex- able through the City Archives to all Services program to inform schools,
plainthedevelopmentandsocialcon- citizens interested in the history of historical societies, genealogical as-
ditions ofthe rural village of Blockley Philadelphia.AunitoftheDepartment sociations, publicservicegroups,and
Township," he concluded. ofRecords,theCityArchivesworksto professional and other organizations
The Friends Historical Library came preserveall Cityrecordsofhistorical, abouttheholdingsandservicesofthe
intopossessionofthedocumentsfol- administrative, legal, research, cul- New York State Archives.
lowing the reorganization of the ar- tural, orother important value. The Archives invites requestsfrom
chives at the George School in organizations to schedule a special
Newtown, PA.Theschooldonated its visit to the Archives facility in Albany
non-school records to Swarthmore orto arrangefora memberofthe Ar-
College due to their Quaker subject chives staff to present a program at
matter. MaryEllenChijioke,Curatorof their location. An Extension Services
the Friends Historical Library, recog- program can be tailored in several
nizedthetwo BlockleyTownshipvol- different formats to meet an
umes within the George family pa- organization'sneeds.Formatsinclude:
pers. According to Chijioke, Thomas, formal lectures, workshops with
New York
Joseph, and Jesse George were all hands-on use of records, instruction
ANNOUNCING A NEW
prominent signatories in the records infinding and accessing archival ma-
which explains the reason for these PROGRAM FOR YOUR terials, illustratedtalks,orbehind-the-
publicrecordstobeamongtheGeorge ORGANIZATION scenestours. Inadditiontothesepro-
family papers. She said that the last The New York State Archives an- grams, the Archives is developing
entries in the Township tax roll are nounces a newservice to help New planstomakefindingaidstorecords,
signed by Thomas George while his Yorkerslearnmoreaboutthearchival microfilm copies of records, and ar-
sonJosephsignedintheOverseersof chivesdatabasesreadilyavailablefor
recordsoftheirStategovernment. Bill
the Poor. Evans,whoheadedtheArchives' Re- use in facilities outside ofAlbany.
search Services foroverten years, is The NewYorkStateArchivesholds
over52,000cubicfeetofdocuments
createdbyStateandcolonialgovern-
ment from the 17th century to the
present. Each year Archives staff re-
so spondtoover20,000 requestsforin-
formation to support public policy
analysis, legal research, scholarly
studies, family and community re-
search, and more.
> Specializingin workingwithlibrariesand Tofind out moreaboutthe Extension
archiveson theirpreservation microfilming Services or to arrange a program,
needs. contact William A. Evans, Archives
i Producingarchival-qualitymicrofilm masters Extension Services, Room 11D40,
andduplicates thatmeetallANSI/AIIM and CulturalEducationCenter,Albany, NY
LibraryofCongressstandardsand
specifications. 12230or call [phone].
i Experiencedin microfilmingarchival material
includingbrittlebooks, newspapers,
scrapbooks, manuscripts, correspondence, Documentary Heritage
incunabulaandphotographs. Program News
Competitivepricing. Writtenestimates
providedon allprojects. Despite Continuing Fiscal Problems,
DHP Still Providing Needed Services
We
are still not certain aboutthefate
oftheDHPfortherestofFY1992-93.
StateArchivesand RecordsAdminis-
Archival 4M0a0rcExZeecltustcihviek,BlPvrde.sident tration is hoping to get a $600,000
Elmsford,NY10523 appropriation from theState Legisla-
Tel:[phone] ture for FY 1993-94 - but a lot will
Survival 800-870-1941 (NY)
Fax:[phone] depend on the success ofour lobby-
ing efforts.
Continuedon P. 6
Page 5
maaXXII/1
State & AtlanticRegionalArchivesConference JosephJones- StateUniversityCol-
News coveredalotofinterestingand useful legeatBuffalo,JaniceLurie-Albright-
Local
topics. KnoxArtGallery, LynnMarinelli-Erie
Continued from P. 5 Conference-goers were able to at- County Commission on the Status of
tend hands-on workshops and ses- Women, Lisa Seivert - Buffalo Mu-
Even if funding is suspended, the sions; learn about archival services seum ofScience, Dave Swarts - Erie
Council office will have the ability to and productsfrom vendors; network- CountyClerk,SteveWalker-Records
continue services such as the Lend- ing with colleagues old and new; and Management Consultant, and Ruth
ing Library and Free Literature - generally become more aware of the Willet- Buffaloand ErieCounty Pub-
though this will be temporary. If you importance attached to the "mes- lic Library.
are interested in receiving either list- sages" we convey about our institu- Others who deserve recognition for
ing, contact the DHP office. tions and our holdings. their important contributions to the
TheNewYorkStateArchives iswork- The Local Arrangements Committee event are: Ruth G. Butler - Houghton
ing to convince the State Education deserves a special thanks for all the College, Kim Chaseand Ray LaFever
Department,theGovernor'soffice,and hard work they put into making the - NYSARA/NYSED, Anita Curcio -
the State Legislature of the need to Conference such a success: Mary Canisius College, S. Sheila Driscoll -
provideadvisory servicesandtechni- Bell and Pat Virgil - Buffalo and Erie D'Youville College, Jack Ericson -
cal assistance to people and places CountyHistoricalSociety,AnneFillaci State University College at Fredonia,
responsible for maintaining historical and Jim Tammaro - New YorkState S. Sylvia Flavin - Sisters Hospital Ar-
records throughout New York. New Archives, Shonnie Finnegan and chives, Mike Frisch - GGIHP, Luis E.
York's libraries have faced year after Joseph Palmer - State University of Garcia - WNYLRC/DHP, Rick Geer -
yearofdiminishingfinancialsupport- New York at Buffalo, S. Martin Erie County Records Department,
despiteincreases indemandsforser-
vices. Museums have also endured
harshconditionswithtotalwithdrawal
ofNYSCAsupport. Nowtheseinstitu-
tions-alongwithotherplacessuchas
historicalsocieties, small businesses,
cultural and community centers, etc. For
will have to suffer another setback MM)E DOCUMENTS
when DHP funds run out. MANUSCRIPTS
i
WE CANT LETTHIS HAPPEN -We :. PHOTOS
all need to contact our State legisla- PROTECTIVE POUCHES
torstoletthem knowthattheirlackof
support for educational and cultural
programs will not betolerated!
Write orcall yourState representa-
tivestodayand urgethem toactively
support programs like the DHP that
help us maintain ourvaluable histori-
cal resources!
Call or writethe DHP office (180 Oak
St.,Buffalo,NY14203-1694,716-852- • 3-Seal pouches
3846) for tips on effective lobbying!
Help the DHP help YOU continue to • 2-Seal pouches
preserve our documentary heritage!
• Folders
*
• Special sizes & shapes
FALL 1992 MARAC
MEETING IN BUFFALO:
WE CAN DO SMALL SPECIAL JOBS
A Resounding Success!
From "Telling the Researcher Where 0(215)459-3099
to Go," to "Quixotic Relationships," TaylorMadeCompany PO Box406 Lima.Pa 19037
the Fall 1992 Meeting of the Mid-
• MYLAR' >S A *PA06 NAME QP OUPONf
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maaXXII/1
Irene Goldberg - Temple Beth Zion tion of the Archives. The celebration thefirsthospital building designed by
ArchivesCommittee, BobGum - Buf- wascappedbyaluncheonwithmem- I.M. Pei. The attendant celebrations
falo and Erie County Public Library, bers of the Board of Regents who included three exhibits around the
KathrynJolls-KenmoreUnitedChurch presentedeightArchivesWeekawards medical center, and the production
of Christ, Tony Kozak - GBCVB, S. recognizing outstanding achieve- and publication of a brochure on the
Mary Marvina Kupiszewski - ments in archival and records man- history of the Mt. Sinai-Guggenheim
FranciscanSistersofSt. Joseph, Phil agement, effective advocacy efforts, family relationship.
Maples - Baker Cederberg Museum, andresearchexcellenceusinghistori-
S. Mary Kenneth Mullen - Sister of cal records. In honor of the late As-
Mercy Archives, Peter Nelson - Buf- semblyman William Hoyt, a long-time The Library and Archives depart-
falo Historical Society, Ann Pearce, supporterofthehistoricalrecordspro- mentoftheBuffaloandErieCounty
Frances Rupleyand MargaretThies - grams, the advocacy award was re- Historical Society was the recipient
TAAP, Wanda Terry - Preservation namedtheHoytAdvocacyAwardand of this year's award for Program Ex-
Coalition of Erie County, S. Mary presented to hisformer ChiefofStaff cellence in an Historical Repository,
Trusso-TrocaireCollege, Dr. Joseph Stephanie Wacholder. given bytheNewYorkStateArchives
Wincenc,BuffaloSeminaryFluteQuar- and Records Administration and the
tet and the Ellicott Square Building Board of Regentsofthe Universityof
Corp. Adirondack Exhibit Opens theStateofNewYork.Theawardwas
Andthankstoour"Halloween History "PartsButLittleKnown, Exploringthe presented to Mary Bell, Director of
Mystery Guests" from: Amherst Mu- Adirondacks" is a collaborative ex- Library and Archives, and Dr. William
seum; Buffalo and Erie County Naval hibit at the State Museum (October Siener,ExecutiveDirector,duringNew
and Servicemen's Park, Civil War 10-January 10) that brings together York State Archives Week at a lun-
Round Table of Buffalo; Fenton His- the collections ofthe State Archives, cheon in Albany, October 13.
torical Society; Old Ft. Niagara; T. Museum, and Librarytocelebratethe Onemajorprogramofthedepartment
RooseveltInauguralHistoricSite;WNY centennial of the Adirondack Park. is an NHPRC grant-funded projectto
Railway Historical Society. Among the most significant archival upgradedescriptionsofitsmanuscript
* documents on display are the 1894 collections. Founded in 1862, the re-
NewYorkStateConstitutionandearly positoryhas some4500ft. ofrecords
New Finding Aids Released surveyor maps from the eighteenth of social and cultural organizations,
The publication of two new finding century. defunctBuffalobusinesses,andlabor
aids has increased access to some unions; papersofprominentindividu-
very significant records at the State als and every-day citizens; and sub-
Archives. "The Lusk Committee: A New Workshops ject collections. Included are the
GuidetoRecordsoftheJointLegisla- In responsetoneedsofrecordsman- Millard Fillmore letterbooks; the cor-
tive Committee to Investigate Sedi- agers, SARA has created two new respondence of Joseph Ellicott, land
tious Activities" enables researchers workshops on optical imaging, one agentforthe Holland Land Company
to study records documenting New for state agencies and one for local in Western New York; Indian papers;
York's experience during the "Red governments. Underthecoordination War of 1812 records; and Civil War
Scare" oftheearlytwentieth century. of Gail Fischer and Morgan Barclay, soldiers' letters and diaries.
"The Mighty Chain" is a comprehen- theseworkshops includesuchtopics Since the start of the project in De-
sive guide to 2,560 cubic feet of as basic terminology, reviewofavail- cember 1991, 600 small collections
recordsaboutthedevelopmentofNew ablerecordingtechnologies,hardware (each less than 1 Hollinger box) and
York'scanalsystem.Therecordsspan and software options and issues, 130 large collections have been re-
thetime period 1794-1958. For more guidelines for determining applica- processedanddescribedbyMaryBell,
information, call 518/474-8955. tions,andthelegalstatusofthistech- Assistant Librarian Patricia Virgil and
nology.Theseworkshopsarepartofa Project Archivist Peter Nelson.
comprehensive series of workshops
*
Archives Week Celebration onarchivesandrecordsmanagement.
SARA'smulti-eventcelebrationofNew For more information call 518/474-
York Archives Week (October 11-17) 6771 or 474-6926.
included an exhibit of political cam-
paign materials, behind-the-scenes
tours of the Archives, public work- The Archives of the Mount Sinai
shops on preservation and land Medical Centerhavehad abusyfall.
records, and a film festival based on September 23rd marked the dedica-
the motion picture film script collec- tionofthenewGuggenheim Pavillion,
Continuedon P. 8
Page 7
maaXXII/1
State & Curriculum coordinators for the New lice/Magistrate's Court (misdemean-
News York City Board of Education held at ors and violations), 1799-1930; and
Local the Northeast Region ofthe National New York County District Attorney
Continued from P. 7 ArchivesandRecordsAdministration; official correspondence in "letter-
a lecture on "Machines and Medi- press" books, 1881-1937.
1992 Archives Week in cine," at the New York Academy of For further information about the mi-
New York City medicine; a slide-lecture, "Why Ar- crofilm or other Municipal Archives
NewYorkArchivesWeek1992 inNew chaeology?,"attheSouthStreetSea- holdings, pleasecontact Mr. Kenneth
York City began on October 11 with port Museum; a round table discus- R. Cobb, Director, NYC Municipal Ar-
thelargestattendanceeverattheFam- sionwithTarnimentPlayhouseAlumni chives,31 ChambersStreet,NewYork,
ilyHistoryFairatNewYorkUniversity's at New York University's Bobst Li- NY10007.Telephone[phone].
Loeb Student Center. The Fair, which brary; The DORIS Day conference at
has drawn the largest attendance of the New York City Department of
any New York City Archives Week RecordsandInformationServices;and
eventforseveral years, was attended walking tours.
by nearly 1200 adults and children Archives Week exhibits included
from the metropolitan area, upstate "Documenting Religious Diversity in
New York, New England, and Penn- NewYorkCity,"attheAmericanBible
sylvania. The lively program included Society; "Broadway in the Poconos,"
forty exhibitors, twelve free work- on the Tamiment Playhouse, 1921-
NEW JERSEY
shops, and eighty door prizes. 1960,atTheTamimentLibraryAA/agner
Threeawardswere presented on Oc- LaborArchives, NewYork University;
tober 13 in a ceremony held before a "Heritageonthe Heights," atthe Mu- The Special Collections Division at
crowd of over 100 people at the nicipal Archives; a permanent Mu- Rutgers isbackin itsrenovatedquar-
Surrogate's Court Building in Man- seum;"TheEvolutionofMedicalTech- ters in Alexander Library. The stack
hattan. Joan Maynard, Executive Di- nology: An Archival Perspective," at renovation is now complete with a
rector ofthe History, was Mistress of the New York Academy of Medicine; newHVACsystemandcompactshelv-
Ceremonies. The Award for Innova- "OfSailingShipsandSealingWax,"at ing the collections have been moved
tiveUseofArchiveswas presentedto the South Street Seaport Museum; back. The new reading room and of-
Ruth Abram of the Lower East Side and"KidsNYC-1870S-1950s:APho- fice area will be completed by mid-
TenementMuseum byRabbiMalcolm tographic Celebration," atthe Gradu- 1993.
Stem ofthe Jewish Genealogical So- ate School and University Center of
*
ciety. Ann Phillips of the New York the City University of New York.
ArchivalSocietypresentedtheAward New York Archives Week 1992 was TheNewJerseyHistoricalCommis-
for Outstanding Support of Archival sponsored by the Archivists Round sion, which faced the loss of more
Programs to Joan Davidson ofthe J. Table of Metropolitan New York and than 60 percentofitsstaffbecauseof
M. KaplanFund.ASpecialCitationfor wasmadepossibleinpartthroughthe budgetcuts, gainedareprieveforthis
Effective Legislative Commitment to generous support of Con Edison, fiscal year. After protests by numer-
thePreservationofNewYork'sArchi- Metropolitan Life Foundation, and ous historical and cultural organiza-
val Resources was awarded posthu- Reuters Foundation tions, including the MARAC NewJer-
mouslyto New YorkStateAssembly- sey Caucus, GovernorFlorio released
man William B. Hoyt. Susan Hoyt, the money from the Executive Branch
Assemblyman's wife, accepted the Court Records Available budgetto keepthe Commission staff
citationfrom Debra BernhardtofNew on Microfilm at Municipal togetherforthisfiscalyear.Anindirect
York University. benefit of this move is that the State
Archives
Other activities throughout the week Archives,asiblingdivisionoftheCom-
includedSchomburg CenterArchives Three hundred years ofcourt records mission in the New Jersey Depart-
Days, featuring neighborhood church are now available on microfilm at the ment ofState, won'tseeoneofitsfull
toursandexhibits,toursofthespecial New York City Municipal Archives. time employees "bumped" by one of
collections at the New York Public Funded by the National Endowment the Commission staffers who would
Library's Schomburg Center for Re- for the Humanities, Office of Preser- have been laid off. Unfortunately, the
search in Black Culture, and a day of vation, the MunicipalArchiveshasre- Commission's entiregrant budget for
lectures and workshops at the cently completed microfilming nearly this year has been lost. Because it
Schomburg;thescreeningof"Marga- 1,000,000 pages in three key series: depended on these funds, the New
ret Sanger: A Public Nuisance," at MinutesoftheNewYorkCountyCourt Jersey Caucus CAPES archival con-
New York University's Bobst Library; of General Sessions (felony cases), sulting program for small historical
a meeting between archivists and 1684-1920; Docket Books ofthe Po- institutionswillcometoanend inearly
1993, at least forthetime being. The
Page 8
maaXXH/1
New Jersey Caucus intends to join
othergroupsinlegislativelobbyingfor Rutgers
restoringregularappropriationstothe School of Communication, Information
Commission forthe next fiscal year.
and Library Studies
The State Librarian of New Jersey,
LouiseMinervino, hasreestablisheda Professional Development Studies
State Library Preservation Advisory 4 Huntington Street,
Committee to promote state-wide New Brunswick, New Jersey 08903 908/932-7169
preservation initiatives and review
guidelinesforlibrarymaterialspreser-
vationgrants.OftheCommittee'snine- 1992/93 Preservation Workshops
teenmembers,ninebelongtoMARAC
including Karl Niederer, New Jersey The Art of videotape Preservation
State Archivist and current MARAC
President. Betty Steckman, also a When: Tuesday, March 16, 9:30am-4:30 pm
MARAC member, is on the State Li- ForWhom: Anyone responsibleforvideocollections.
braryStaffintheLibraryDevelopment
Bureau and acts as the Committee Preserving Slides
coordinator.TheCommitteewillmeet When: Wednesday, March 17, 9:30 am - 3:30 pm
several times a year.
ForWhom: Librarians, visual resourcescurators, archivists, mediacollec-
* tionmanagersandothersresponsibleforthemanagementandpreservation
of colorand black-and-white slides ortransparencies; anyone wishing to
SAA's Preservation Management
improve mounting and masking practices associated with slides.
TrainingProgramBeginsNortheast-
ern Series in New Brunswick, New Registration: Thefee of$59 includes coffee break, lunch, and materials,
Jersey, November 7-12, 1992 youwillreceive0.5CEUs,whichcanbeappliedtowardsthePDSCertificate
Fourteen archivists from seven New in Preservation. Registration deadline: March 1.
England and Mid-Atlantic states, the
Preserving Local Government Records
District of Columbia, Canada, and
Greecebegananintensivethree-week When&Where:Thisone-dayworkshopwill beofferedthreetimes inearly
trainingprogram inpreservationman- March;onceinnorthernNJ,oncecentrally,andonceinthesouth.Datesand
agementsponsored bytheSocietyof locationsto beannounced.
American Archivists with the support ForWhom:Librarians,curators,conservators,publicofficialsandstaffwho
ofa grant from NEH. work with archival collections of local government records.
Evelyn Frangakis, SAA Preservation Registration:Thefeeof$15 includes handouts, break, and lunch. Partici-
Officer, and DianaAlper, National Ar- pants will earn 0.5 CEUs from Rutgers, which may be applied toward the
chives and Records Administration, PDS Certificate in Preservation. For further information, contact Betty
ledthesix-dayworkshop, whichcov- Steckman, NJ State Library, at 609/984-3282. Registration deadline:Feb-
ered collection surveys, environmen- ruary 19, 1993. FOR THIS WORKSHOPONLY, makecheck payabletoNJ
tal monitoring, and disaster plans. StateLibraryandmailwithregistrationformtoPreservationWorkshop,New
GuestlecturersGaryAlbright(NEDCC) Jersey State Library, 185 West State Street, CN 520, Trenton, NJ 08625-
and Alan Lewis and Fynnette Eaton 0520. Phone: [phone].
(bothofNARA)discussedthepreser-
vationneedsofphotographs,filmand Preservation Management: Planning For Preservation
video,andelectronicrecords,respec-
tively. Later, program participants When: Monday, May 10, 9:30am - 4:00 pm; Tuesday, May 11, 9:00am -
toured the Special Collections of 3:30 pm; and Friday, August 6, 9:00 am - 4:15 pm
AlexanderLibrary,RutgersUniversity. For Whom: Librarians, archivists, curators, and others from public and
During the winter, participants will private institutions responsible for the preservation and conservation of
completecollectionsurveysanddraft collections.
disaster plans for their institutions. Registration: Limited to 20; the fee of $195 includes refreshments and
These will be reviewed atthe second materials (lunch ison yourown.) Participants will receive 1.7 CEUs, which
six-daysessionwhichrunsfromMarch may be applied toward the PDS Certificate in Preservation. Registration
20-25, 1993. Karen Garlick of the deadline:April26.
SmithsonianInstitutionwilljoinEvelyn
Frangakis to examine care and han-
Continuedon P. 10
Page 9
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maaXXII/1
State and Local News lecture in October 1993 through the recommendations by the 1990
Continued from P. 9 conclusion ofthe lectures in Decem- Governor's Conference on Libraries
ber. In January 1994 theexhibit pan- and Information Services. The Task
dling of materials, holdings mainte- els will be used fora traveling exhibit Force has prepared a successful ap-
nance, conservation techniques, se- which will go to public libraries and plication to the National Endowment
lection for preservation, reformatting, historical societies in the region. fortheHumanities, DivisionofPreser-
and exhibits. Also in 1994, theJohns Hopkins Uni- vation and Accesswhich will support
versityPresswillpublishthefulltextof regional meetings of library profes-
the six lectures along with images sionals,business,communityandgov-
from the exhibition. Project Director, ernment leaders; a statewide preser-
Dr. Philip Curtin, will edit the volume vationassessmentsurvey;andapub-
and writethe book's introduction. lished action plan.
The Task Force is chaired by project
director, Scott Bennett, Director of
MARYLAND The MontgomeryCollegeArchives the Milton S. Eisenhower Library at
TheSpecialCollectionsDepartment is working on a videotape project for Johns Hopkins University. For infor-
ofthe Milton S. Eisenhower Library Cable 51 (Montgomery County, MD) mation concerning the schedule of
at The Johns Hopkins University has entitled"MontgomeryCollege:Firstin meetingsand other projectactivities,
received an NEH grantof$T38,400to theState." The projectobjective isto contact project coordinator, Douglas
develop an exhibit and series of 6 enhance the county cable subscrib- McElrath, Maryland State Archives,
lectures on environmental history in ers' awareness of Montgomery Col- 350 Rowe Boulevard, Annapolis,
theChesapeakefromthefirstcolonial lege, especially the college's history Maryland 21401. 401/974-3914.
encountersamongEuropeans,Ameri- as an integral part ofthe community.
can Indians and Africans up to the Members of the college community,
early nineteenth century. The exhibit including retired faculty, alumni, and
will draw on books, maps and arti- community members who have at-
factsintheEisenhowerLibrarycollec- tended Montgomery College, speak
tions. oftheirexperiences.
The Eisenhower Library also is plan-
ning aprojecttodigitizethecoversof
their popular American sheet music The George Meany Memorial Ar-
(LesterS. Levy Collection). Thecover chives has a new exhibit on A. Philip
images will be linked to the biblio- Randolph commemorating the 100th
graphic record for each song. This anniversaryofhisbirthanddocument-
system will be available over Internet inghislifetimeachievementsasatrade
through WAIS (the Wide Area Infor- unionist and civil rights activist.
mation Server).
OHMAR
Focusing on the Chesapeake water- to Hold Spring
shed region, the entire program ex- Volume oftheGuidetoPhotographic Conference
III
plorestheinteraction between inhab- Collections at the Smithsonian has
itantsandtheecologyofNorthAmerica been published. This volume covers
OralHistoryfortheMid-AtlanticRe-
from the late seventeenthtotheearly the 3.5 million photographs in the gion (OHMAR) will hold its Spring
nineteenth century. The primary goal Smithsonian's 7 fine arts museums.
ofthe program, which will take place Diane Vogt O'Connor is the editor. s1y9l9v3anCioa,nfAeprrieln2ceainndHe3.rsThheey,coPnefnenr--
in the fall of 1993, is to create an
* encewill begin Friday, April 2, with
awareness of the changes that took
atouroftheHersheyfactoryanda
place in the environment when Euro- Between September 1992 and Janu- dinner speaker, and continue Sat-
cpuelatnu,reAsfrciacamneatnodgetAhmeerriicnatnheInNdieawn acrhyiv1e9s94w,illMabreyltahned'fsolciubsraroifesaanmdajaorr- aurnddaya wwoitrhksahofupl.l day of programs
World.
project to coordinate preservation
For information about the meeting
Theexhibition,whichwilltakeplacein planning for the state's printed and or about membership in OHMAR,
the George Peabody Library at the documentary resources. The State-
write to Oral History in the Mid-
Peabody Institute in Baltimore, pro- wide Preservation Planning Projectis Atlantic Region, P.O. Box 2351,
videsbackgroundfortheexchangeof sponsored by the Task Force to Ini-
Gallaudet University, Washington,
ideas in the lectures. The exhibit will tiate Preservation Planning in Mary- D.C.20002orcontactJoelGardner
be open from the night of the first land, a group formed in response to [phone].
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