The Mid-Atlantic Archivist.

24 Pages·2001·31.3 MB·English

by  Mid-Atlantic Regional Archives Conference.

MID-ATLANTIC REGIONAL ARCHIVES CONFERENCE
MID
ATLANTIC
ARCHIVIsT
07~9396
ISSN
Volume 30/No. 3 SUMMER 2001
From The Chair
When I was notified of my membership that enables us and declining attendance at
election as Chair of MARAC, to develop our professional recent meetings have created
I took the opportunity to skills. Of course, Jim, Janet, concern about our fiscal future.
peruse some of my old Fynnette, Lucious and Karl Success in Philadelphia may
newsletters, in order to gain a would be the first to say that signal a change, but in upcom
better understanding of our they did not accomplish any ing Steering Committee and
organization's history and thing alone; that they enjoyed Business Meetings we must
direction. As I thumbed the generous support of the carefully examine income and
through the issues, I realized membership. So, my first expenses, and work to put
that a large debt of gratitude order of business as Chair is MARAC on a stable and firm
is owed to my five immediate to thank all who volunteer fiscal foundation. I welcome
predecessors, all of whom I their time to MARAC, and to your comments and sugges
had the good fortune to work express my hope that tions; please feel free to send
with since I first became an MARAC continues to benefit them to me at [email protected].
active member in 1991. Jim from the dedicated service of Better yet, come to Richmond
Byers, Janet Linde, Fynnette our colleagues. in October and tell me in per
Eaton, Lucious Edwards and son. Richmond is a wonderful
Karl Niederer grappled with I would be remiss not to men place, full of exciting and inter
complicated, sometimes vex tion the important issues to be esting places and people, and
ing issues in the past ten discussed in the upcoming the Local Arrangements and
years, but still managed to months. A guiding MARAC Program Committees led by
keep MARAC on course philosophy is to keep dues, Jodie Koste, Tom Crew, Linda
through their dedication, hard conference registration, work Miller and Cheryl Stadel
work, humor and intelligence. shop fees and other expenses as Bevans are preparing an
The wide array of professional low as possible in order to pro excellent conference, sure to be
and educational experiences vide affordable educational and a great MARAC experience.
MARAC offers - confer professional experiences, espe
I look forward to seeing you in
ences, workshops, cially for archivists just starting
Richmond.
publications, scholarships, a career. However, rising hotel
and awards- is a benefit of costs, limited choice of venues Jeff Flannery
Cover image: Thomas Crawford's "old" statue of George Washington admires
the "new" wings o,f the Virginia state capitol building in this image of Capitol
Square in Richmond by photographer Harry C. Mann, ca. 1906. From the
Harry C. Mann Photograph and Glass-Plate Negative Collection, Library of
Virginia.
XXX/3
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Table Of Contents
C2 From the Chair
2 Steering Committee Minutes
4 Treasurer's Report
4 WANTED: Your Opinion on MARAC Meetings
5 Welcome New Members!
6 The MARAC Film Festival Video Submission Form
7 Introducing ... Archivista!
8 State And Local News
12 Raise Your Head and Go Ahead - MARAC in Richmond
14 Business Meeting Minutes
15 Election 2001 Results
16 Fall 2001 Workshops in Richmond
16 Instructors Needed
17 Publications Committee wants YOU!
17 Probate Records Preserved
17 Towson 2002 - Beyond Baltimore
18 Preservation News
20 One Of Our Own: David Anderson
C3 2002 Funding Aids Awards
C3 PA Humanities Council Offers Large Grants
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~MARAC
Steering Committee Summary - Spring 200 1
May 3, Philadelphia, PA their budget. Registration will be postage, and Spring 2001 conference
$60; the room rate will be $99. SAA program and hotel costs.
The meeting was called to order at will offer an EAD workshop, and the
6:40. Minutes from the Winter The reserve was decreased $10,000 to
Society of North Carolina Archivists
meeting were approved. will be invited to attend: ·cover operating expenses. Profit from
the Cleveland meeting was reported.
CHAIR
Committee work is well underway The annual audit was held on October
for Spring 2002 in Towson, MD. 3, 2000. Judy Thorne has volunteered
The Ad Hoc Committee on
For the Fall 2002 meeting in to look into bonding the treasurer.
Contract Review reported on bids
Poughkeepsie, NY, MARAC and the MARAC's IRS tax returns were com
received from three management
New England Archivists have signed pleted and sent. The check/database
companies. Proposed pricing and
a contract with the Grand set-up with K&A continues to work
services, transition issues and the
Hotel. MCC is considering two NJ well. Steering Committee members
impact on the MARAC budget were
sites for Spring 2003: Atlantic City were cautioned to avoid excessive
discussed at length. Two major
and Trenton. The Fall 2003 meeting expenses. The matching funds &om the
points emerged: first, the actual cost
may be held in Gettysburg, PA. Steering Committee for the
of membership services is twice the
Educational Endowment Fund are cur
current dues rate; and second, con
A few significant changes helped
ference income has been inconsistent rently in the money market account.
lower the cost of the Philadelphia
due to hotel contract issues. Steering
meeting program. A single member MARAC has sales tax exemptions in
Committee must continue to scruti
ship mailing took place several MD, NJ, NY, VA and WV, and has
nize services, delivery mechanisms
months before the conference; the appealed negative rulings in DC and
and costs, and to consider possible
program itself was designed as a PA. Both re-examinations are pending.
changes. The motion was made and
reusable template for future pro
seconded to renew the contract with
grams; and most programs were ARCHIVIST
Kimball & Associates for one year
mailed at bulk rate. The 1999
with the Ad Hoc Committee to The MARAC Archives left-McKeldin
Conference Policy Manual will be
review all options discussed. The Library in January to move to the
revised to include increased fees for
motion was approved. renovated Hornbake Library,
vendor tables, ads and sponsorships.
University of Maryland. A revised and
The $2,000 Endowment Challenge
MCC will add a few survey ques updated guide was successfully loaded
Grant was matched and surpassed.
tions to the next membership on MARAC's website.
The resulting fund will be called the
renewal form to gather ideas for
MARAC Educational Endowment COMMITTEE REPORTS
restructuring MARAC meetings.
Fund, established in memory of
After lengthy discussion about mem
Arthur Breton and Bro. Denis Finding Aid Awards
bership and registration fees, the
Sennett. These monies cannot be
motion was made to charge non Brian Keough was selected as the
used for operations. The role of the
members $35 over the member new committee chair. Six print and
Special Committee for Development
registration rate, with a YES/NO eight electronic submissions were
committee was discussed.
option to join MARAC. The motion judged in two categories: collections
VICE CHAIR & MEETINGS was seconded and approved. guides and individual collection
COORDINATING COMMITTEE finding aids. Winners were
TREASURER
(MCC) announced. [See the Business
Meeting Minutes for the full listing
Second quarter income came from
MARAC's profit from the Cleveland
of Awards presented.]
dues, publication sales, bank interest,
meeting was $4,157.67. More than
conference income, contributions
300 people registered for the Custer Awards
and T-shirt sales; expenses from tax
Philadelphia conference.
and audit fees, K&A management Solicitation for the 2001 Awards is
Jodie Coste and Tom Crew, Local fees, treasurer's postage and filing underway. Journal, newsletter,
Arrangement Committee (LAC) for the fees for state sales tax exemption
fall meeting in Richmond, presented applications, MAA publishing and SEE STEERING COMMITIEE ON PAGE 3
XXX/3 cs--
STEERING COMMITTEE FROM PAGE 2 retired. In the last quarter, 54 new February to discuss Department of
members have joined. Defense requirements for accessibili
magazine or other professional arti ty and interoperability of electronic
cles are especially encouraged. [See The membership brochure was records management (RM) systems;
the Business Meeting Minutes for printed in mid-February and used in a strategic plan to incorporate XML
the full listing of Awards presented.] two recruitment campaigns in March into RM practices; and performance
and April. The first targeted the 368 objectives and metrics for internal
Development SAA members in our r~gion who are RM and public access.
not MARAC members. The second
The Committee met in April to - the annual recruitment drive - NATIONAL COORDINATING
explore several interconnected topics. was directed at graduate programs in COMMITTEE FOR THE
More research will be conducted on library/information science, archival PROMOTION OF HISTORY
the various options for investing and
administration and public history.
increasing the endowment, but in Jim Byers submitted a letter to
general, donations will be encour Nominations and Elections Chairman Istook requesting restora
aged, investments will be tion of NHPRC funding.
conservative, principle must reach a Results of the 2001 election were
pre-specified level before any money announced. [See page 15 for a full STATE CAUCUS REPORTS
is dispersed, and the fund should be listing of new officers and committee [See State and Local News for a full
publicized among the membership. chairs, with contact information.]
accounting]
The fund will be used for education
Outreach
al purposes, and as the base principle OLD BUSINESS
grows, other educational uses like Service Award recipients were
attending workshops and seminars or announced. [See the Business The status of MAC's NHPRC pro
offering co-sponsored workshops Meeting Minutes for the full listing posal for Professional Development
workshops questioned. Jim Byers
may be considered. of Awards presented.]
will follow up and report back.
The Committee will include mem Publications
Jim Cassedy requested suggestions
bers from Finance, Education,
for a catchy URL for the website.
Membership and Meetings Year-to-date publications sales figures
Coordinating Committees, plus four and hits on the thriving MARAC
NEW BUSINESS
at-large members. Working mainly website were announced.
in an advisory capacity, the It was suggested that MARAC
Upcoming Technical Leaflets include
Committee will concentrate on protest the closing of the
internal development, though exter Frank Serene's piece on Archives and Smithsonian's Conservation
nal development - soliciting funds the American Disabilities Act and Research Center and Conservation
Sharon Pullen's leaflet on Archives
from outside sources - will also be Analytical Lab. Tom Connors, Gary
Week Celebrations. A Technical
considered. Saretzky and Jeff Flannery will
Leaflet on Disaster Planning is
compose a letter.
Education underway.
Jim Byers thanked Steering
All five Philadelphia workshops Design and printing of the MAA by
Committee members for their sup
had sufficient enrollment. Four Communications By Design is work
port over the past two years.
workshops will be offered in ing well. Long-time ad editor Bruce
Richmond, covering MARC, Abrams has resigned. It is hoped that Danna Bell-Russel requested com
records management, A/V preser a new ad editor will develop new ments on SAJ\s guidelines on
vation, and basic conservation. In strategies involving the website, ven Masters of Archival Studies.
addition, SAA will offer its EAD dors and MARAC's non-profit
workshop, handling all related status. The next Steering Committee meet
ing will take place either July 13th or
advertising and registration.
The Federal Information and 27th at the Maryland Historical
Membership Development Records Managers Council (FIRM) Society.
Total membership was reported at FIRM met with its Professional The motion to adjourn was made,
1,078: 964 regular and 114 student/ Association Liaisons (PALS) in seconded and approved.
-'=)MARAC
Treasurer's Report, Fiscal Year 2001
January 1, 2001-March 31, 2001
Category Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total %of Budget 2000Actual
REVENUE AND SUPPORT
Membership Dues $40,000.00 $4,352.00 $3,175.00 $0.00 $0.00 $7,527.00 19% $45,503.00
Publications Sales $1,500.00 $71.45 $256.00 $0.00 $0.00 $327.45 22% $767.81
Pub. Advertising $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 0% $926.00
Bank Interest $5,000.00 $350.98 $331.90 $0.00 $0.00 $682.88 14% $4,208.34
Conferences $4,875.00 $1,100.00 $13,603.67 $0.00 $0.00 $14,703.67 302% $50,520.37
Mailing List Sales $800.00 $0.00 $0.00 $0.00 $0.00 $0.00 0% $60.00
Contributions $2,000.00 $9.00 $1,620.00 $0.00 $0.00 $1,629.00 81% $470.00
Miscellaneous $100.00 $25.70 $28.00 $0.00 $0.00 $53.70 54% $7.00
Total Revenue -Support $56,275.00 $5,909.13 $19,014.57 $o.oo $0.00 $24,923.70 44% $t 02,462.52
EXPENSES
General $1,120.00 $75.00 $1,297.98 $0.00 $0.00 $1,372.98 123% $1,675.43
Administrator $30,635.00 $7,673.21 $7,792.19 $0.00 $0.00 $15,465.40 50% $40,309.98
Treasurer $2,300.00 $58.13 $3,459.65 $0.00 $0.00 $3,517.78 153% $2,653.99
State Caucuses $690.00 $10.41 $54.75 $0.00 $0.00 $65.16 9% $602.04
Committees $3,180.00 $0.00 $1,052.31 $0.00 $0.00 $1,052.31 33% $4,916.61
Publications $15,400.00 $3,272.83 $7,335.74 $0.00 $0.00 $10,608.57 69% $16,289.33
MARAC Archivist $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 0% $500.00
Awards $750.00 $0.00 $0.00 $0.00 $0.00 $0.00 0% $500.00
Conference Expenses $2,000.00 $1,625.00 $5,454.34 $0.00 $0.00 $7,079.34 354% $54,965.67
MARAC Scholarship $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0% $1,755.00
Miscellaneous $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0% $0.00
Total Expenses $56,575.00 $12,714.58 $26,446.96 $0.00 $0.00 $39,161.54 69% $124,168.05
NET INCOME or (Li ($300.00) ($6,805.45) ($7,432.39) $0.00 $0.00 ($14,237.84)
SUMMARY -SECOND QUARTER FY 2001 FUND OPENING CREDITS DEBITS CLOSING
Opening Balance $104,415.49 Current $23,810.79 $27,394.57 ($26,446.96) $24,758.40
Income $29,014.57 Endowment $23,604.70 $1,620.00 $25,224.70
Expenses ($36,446.96) Reserve $57,000.00 ($10,000.00) $47,000.00
Closing Balance $96,983.10 Totals $104,415.49 $29,014.57 ($36,446.96) $96,983.10
Cash Accounts
Checking Accts.: $14,807.50
Savings Accts.: $49,175.60
Cert. of Deposit: $33,000.00
Total $96,983.10
WANTED: Your Opinion on MARAC Meetings
The Meetings Coordinating renewal form will include a few sim will be considered by MCC.
Committee (MCC) is exploring our ple questions at the bottom. Please Additional comments in response to
membership's feeling towards twice take a moment to complete this quick specific questions are also welcome.
a-year meetings, to find out why and easy survey. When your renewal
people attend, or do not attend, form arrives at Kimball & Associates, Your feedback will help immensely
MARAC meetings. To create and the survey portion will be removed as we plan our strategy for
offer the best possible conference and sent to MCC for tabulation. MARAC's future, and we thank
experience, we need your input. Please note that we are not requesting you for your cooperation.
personal information; your anonymi
This Fall, your annual membership ty is assured and only aggregate data -James Stimpert
XXX/3
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Welcome New Members!
Barbara Addison, Theresa Gamble, Barbara Paulson, National
Swarthmore College Peace Collection Erie Insurance Group Endowment for the Humanities
April Aguillard, Laura Gilmour, VA Historical Society Steven Peitzman MD,
Presbyterian Historical Society Christopher Gratzel, Medical College ofP A Hospital
Jennifer Ambrose, Westchester County Archives Michael Plunkett,
Library Company ofP hiladelphia Tabitha Groh, University ofVA Library
John Ansley, Marist College University ofD E Library Mila Pollock,
Linda Avetta, Gano Haley, St. Anthony Archives Cold Spring Harbor Laboratory
PA Historical & Museum Commission Faye Haskins, DC Public Library John Powell, Wolfgram Memorial
Sherri Bagley, Library ofVirginia Yasmin Haug, Library, Widener University
Louisa Bann, Tiffany & Co. Brooklyn College Library James Quigel, PA State University
Peter Bielak Sr., Ruth Hodge, PA State Archives Sean Quimby,
National Capital Area Scout Museum Thomas Horrocks, Hagley Museum & Library
Martha Bourne M.M., Harvard University Carol Radovich,
Maryknoll Mission Archives Leslie Hunt, Historical Society ofP A Rockefeller Archive Center
Renee Braden, Suni Johnson, Lovely Lane Museum Meena Raj an, Historical Society ofP A
National Geographic Society Lois Kauffman, NY junior League Ann Ranieri, Beaver College
Clare Bunce, Christian Kelleher, Diane Rofini,
Cold Spring Harbor Laboratory History Associates, Inc. Chester County Historical Society
Cynthia Caldwell, Danielle Kovacs, Diana Rohrbaugh,
DE Public Archives Cold Spring Harbor Laboratory PA General Assembly
Stuart Campbell, Marianne LaBatto, Brooklyn College Kenneth Ross,
American Baptist Historical Society Mark Lamb, VA Historical Society Presbyterian Historical Society
Gwynedd Cannan, Trinity Church Ellen Lefebvre, Beaver College Cindy Sauer
Julia Canonica, Kevin Lynch, University ofM D Hunt Schenkel,
DE County Historical Society Matthew Lyons, The Schwenfelder Library
Wendy Chmielewoski, Historical Society ofP A Ken Schlessinger, NARA
Swarthmore College Peace Collection Kristine Marconi, Kathleen Schultz,
Susan Chute, NY Public Library for Princeton University Rockefeller Archive Center
the Performing Arts Elaine Massena, Nancy Shawcross, University ofP A
Mary Ann Coyle, Westchester County Archives Josh Silver,
The Balch Institute Ramah McKay, Masonic Library & Museum ofP A
Brother Kevin Dargan, Cold Spring Harbor Laboratory Miriam Solomon,
Maryknoll Mission Archives Pamela Murray Essex County Park System
Ad~ianna Del Collo, !delle Nissila-Stone, Mindy Steinberg,
Philadelphia Museum ofA rt The Ford Foundation Historical Society ofP A
Lisa DePalo, Passaic Public Library Daniel Noonan, Anna Stullken
Shelley Diamond, N]IT van Houton Library George Tselos, Statue ofL iberty NM
]P Morgan Chase Archives Peggy Norris, Sarah Wagner
Graham Dozier, Ridgewood Public Library Susan Watson, The American Red Cross
Virginia Historical Society Patricia O'Donnell, Sarah Weatherwax,
Sharalee Falzerano, Friends Historical,Library, Library Company ofP hiladelphia
Westchester County Archives Swarthmore College Carolyn Weigel, Ursinus College
Roy Felshin Frederic Pachman, Steven Wheeler,
Jennifer Fulton, The Winthrop Group Monmouth Medical Center New York Stock Exchange, Inc.
Father Walter Gagne SA, Friars of Harry Parker, PA State Archives Mary Williard, Bucknell University
the Atonement Archives/Record Ctr. Ronald Patkus, Vassar College Laurie Zierer, PA Humanities Council
~MARAC
The MARAC Film Festival wants your footage!
Sure to be a highlight of MARAC's Fall 20001 Conference, the film festival will be held at the Richmond Omni Hotel
on Friday, October 26th following the reception.
Videos must not exceed 7 minutes, including introductory remarks by the presenter. Entries with a Halloween or gen
eral fright theme (comic or serious) are appreciated, but other footage will be accepted.
Submission forms must be faxed or postmarked by 9115101 to:
Alison L. Oswald, Archivist, Archives Center, Room C340, National Museum of American History, Smithsonian
Institution, Washington, DC 20560-0601 Phone: [phone] fax: [phone]; or [email protected]
Fall 200 1 MARAC Film Festival Video Submission Form
FIRST NAME I LAST NAME
INSTITUTION
ADDRESS
CITY I STATE I ZIP CODE
TELEPHONE I FAX I E-MAIL
VIDEO (NTSC and 112" only)
DURATION. DATE SOUNDfSILENT
TITLE
PRODUCER
SUBJECTfDESCRIPTION
XXX/3
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Call P.O. Box 1413
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http:/ /www.archival.com
~MARAC
State And Local News
Delaware The DE Public Archives recently held Documentary Center, George
a two day Arrangement and Washington University (GWU) and
The Winterthur Library received an Description training session for staff writer/producer/director of the Oscar
IMLS grant to rehouse and reindex and volunteers. Grace Lessner of winning documentary, "A Paralyzing
the Maxine Waldron Collection of Sequential Information Management Fear: The Story of Polio in America."
Paper Dolls, Toys, Games and and Publications Services led the ses Also on Oct. 11, three divisions of
Children's Books, which includes sion, with assistance from DPA staffers the DC Public Library -
over 3,000 groups of paper artifacts Randy Goss and Joanne Mattern. Washingtoniana, Art & Music and
and 540 volumes assembled by Mrs. Black Studies - will join Howard
Waldron (1898-1982), an art Caucus Representative University's Moorland-Spingarn
teacher and educator. Connie Cooper can be reached at Research Center to host an evening
[phone] or of "Old photos: Preserving and
The Historical Society of Delaware [email protected] Learning" with a reception follow
(HSD) and DE Council for Social ing. Rounding out Archives Week,
Studies cosponsored the state's Dr. John Fleckner of the National
National History Day program, DC Museum of American History
which promotes the study of history Archives Center will present a slide
and the use of primary sources. Ellen The Caucus newsletter The ~arterly, show of images from a local Mrican
Rendle, Curator of Maps and edited by Michele Lee, is available at American photographic studio, now
Photographs at HSD, coordinated http:// www.dcarchivists.org. Articles held by the Smithsonian as the
the effort, which involved nearly 400 include William G. LeFurgy on docu Scurlock Photo Collection.
menting websites; Dr. Rod Ross'
students in grades 6-12.
Memoriam for Harold T. Pinkett; The Archives of American Art has
"With Pen In Hand," a new exhibit Mary Rephlo on local education and begun its permanent relocation.
in HSD's Willingtown Square Gallery training opportunities; Kristine L. Offices and a research center have
features highlights from the Morse Kaske on plans for the 4th Annual shifted to 750 9th Street NW, Suite
Autograph Collection. Developed in Archives Fair; and Jason Weishaupt 2200. In mid-August, collections
on the Goodwill Industries will follow; this move is expected to
the 1920s and 1930s, the collection
International Archives. take six weeks. Questions may be
includes autographs and documents
directed to 202-275-1951.
from over 500 Delawareans involved
Upcoming Caucus tours include
in politics, government and the
July's visit to the National Museum Maryellen Trautman, NARA
Revolutionary War. The exhibit runs
of American History's Archives Government Publications Librarian,
through Sept. 21.
Center, online at http:/ /www.ameri recently received the 7th
canhistory.si.edu/archives/ac-i.htm. Government Document Round
Congratulation to Lee Ann Dean,
Cruise ship advertisements from the Table Founders Award at the
recently named Research Director
Center's Warshaw Collection of American Library Association's annu
for the Frank E. Schoonover Fund,
Business Americana were featured in al meeting in San Francisco.
Inc., a non-profit dedicated to
Smithsonian Magazine's June 2001
research and publication of the work issue, available at http:/ /www.smith In April, Maida Loescher retired t'
of artist and illustrator Schoonover. sonianmag.si.edu/journeys/O 1/ junO 1 from NARA, and new Director of
In August, the Special Collections I destinations.html. Preservation Programs, Doris A. l
Hamburg, began. I
Gallery of Morris Library, University
In September, look for the Caucus
of DE, will open "Picturing sponsored teacher's workshop The exhibit "Shall We Dance?
Delaware: Maps and Illustrations of "Archival Research: Strategies and Selections from the Dance Archives
the First State," an exhibit that Techniques," to be led by Susan of the Greater Washington Region,"
shows the state in the works of McElrath and colleagues. on display through December, fea
artists, photographers and cartogra tures photographs, costumes, posters
phers. Check http:/ /www.lib.udel. Archives Week 2001 is in the works! and manuscripts from the Spanish
edu/ud/spec for a web version of the The Oct. 11 Archives Fair features
exhibit. Nina Gilden Seavey of the SEE STATE AND LOCAL NEWS ON PAGE 9