The budget used for the above relates to capex and not opex. Retirements are overstated Prior ...

339 Pages·2015·9.18 MB·English

487

500842890 Visitor chair 01/07/2004 (R128,32)

901752250 Rexel giant stapler 02/09/2011 (R489,95)

900936450 Alcatel telephone 16/10/2007 (R850,00)

900935810 Alcatel telephone 01/11/2007 (R850,00)

501473970 Carpet atMDM council chamber -150M2 belgotext 01/07/2011 (R23 957,02)

901767560 Air conditioner: Split unit - LG 9000 BTU 01/07/2011 (R2 399,40)

501871660 Simon Vermooten Relocation of trees 30/06/2014 (R268 083,00)

501865640 Lumainare Bulbs 01/07/2013 (R2 013 922,67)

501865650 Lumainare Bulbs 01/07/2013 (R8 816 123,31)

501871680 Cutting of trees in region 3 Atteridgeville Depot 01/07/2013 (R1 004 827,35)
(cid:3) (cid:4) (cid:5)(cid:6) (cid:7) (cid:8)(cid:9) (cid:10) (cid:11) (cid:10) (cid:12) (cid:11) (cid:13) (cid:14) (cid:10) (cid:15)(cid:16) (cid:11) (cid:17)
(cid:18) (cid:19) (cid:20) (cid:21) (cid:22) (cid:23) (cid:24) (cid:22) (cid:25) (cid:26) (cid:19) (cid:27) (cid:28)(cid:20) (cid:29) (cid:28) (cid:22) (cid:23)

The budget used for the above relates to capex and not opex.
(cid:30) (cid:31) (cid:20) ! (cid:29) (cid:22) (cid:24) (cid:24) (cid:28) (cid:23) (cid:26) (cid:28)(cid:23) "
Retirements are overstated

Prior period error disclosure note is understated
# (cid:29) (cid:20) (cid:29) $ (cid:21) (cid:22) (cid:24) (cid:24) (cid:28) (cid:23) (cid:26) (cid:28)(cid:23) "
This finding is being reported for the first time in the 2013/2014 financial year.
(cid:30) (cid:23) (cid:29) (cid:19) (cid:25) (cid:23) (cid:20) % ! (cid:22) (cid:23) (cid:29) (cid:25) (cid:22) % (cid:26) (cid:19) (cid:24) (cid:28)! (cid:28)(cid:19) (cid:23) ! &
Financial and performance management

Management did not implement proper record keeping in a timely manner to ensure that complete,
relevant and accurate information is accessible and available to support financial and performance
reporting.
(cid:18) (cid:19) ! (cid:22) (cid:31) (cid:31) (cid:19) (cid:23) (cid:26) (cid:20) (cid:29) (cid:28)(cid:22) (cid:23)
Management should revisit the population to identify and correct all such errors.

Management should align the capex and opex budgets to the nature of the asset.

An appropriately delegated official should review retirements processed. Variances identified
should be followed up and cleared timeously.
’ (cid:20) (cid:23) (cid:20) " (cid:19) (cid:31) (cid:19) (cid:23) (cid:29) (cid:25) (cid:19) (cid:21) (cid:22) (cid:23) (cid:21) (cid:19)

$ (cid:26) (cid:28)(cid:29) (cid:24) (cid:28)(cid:23) (cid:26) (cid:28) (cid:23) "
· (
I partially agree with the audit finding communicated for the following reasons:
(cid:0) (cid:1) (cid:2)
488
For the below four assets kindly please refer to the response on COAF 58 *
(cid:21) (cid:21) (cid:19) (cid:29)
( + (cid:20) (cid:29) $ (cid:25) (cid:19) / (cid:18) (cid:31) (cid:22) $ (cid:23) (cid:29)
+ (cid:22) (cid:31) , (cid:22) . (cid:19) (cid:21) ! (cid:25) (cid:28) (cid:29) (cid:28)(cid:22) (cid:23) ( (
(cid:26) (cid:20) (cid:29) (cid:19) 0 (cid:18) 1
- $ (cid:31) , (cid:19) (cid:25)
501871660 Simon Vermooten Relocation of trees 14/06/30 (268 083,00)
501865640 Lumainare Bulbs 13/07/01 (2 013 922,67)
501865650 Lumainare Bulbs 13/07/01 (8 816 123,31)
501871680 Cutting of trees in region 3 Atteridgeville Depot 13/07/01 (1 004 827,35)

For the below five assets that was retired, the retirement was restated. Refer attached excel
extract out of the Appendix B *
(cid:21) (cid:21) (cid:19) (cid:29)
( + (cid:20) (cid:29) $ (cid:25) (cid:19) / (cid:18) (cid:31) (cid:22) $ (cid:23) (cid:29)
+ (cid:22) (cid:31) , (cid:22) . (cid:19) (cid:21) ! (cid:25) (cid:28) (cid:29) (cid:28)(cid:22) (cid:23) ( (
(cid:26) (cid:20) (cid:29) (cid:19) 0 (cid:18) 1
- $ (cid:31) , (cid:19) (cid:25)
900573920 USB memory stick 07/11/07 (2 660,00)
900589690 Gedore Wrench driver socket set, 08/05/05 (6 500,00)
900612680 Tray letter 07/11/12 (800,00)
900641540 Letter tray 07/11/12 (800,00)
901752250 Rexel giant stapler 11/09/02 (489,95)
901767560 Air conditioner: Split unit - LG 9000 BTU 11/07/01 (2 399,40)

The below asset was retired on a public auction during the 2013/14 financial year, and therefore
does not need to be restated (A1/01/08/2013: AUCTION YARD: SOLD 06/03/2014) *
(cid:21) (cid:21) (cid:19) (cid:29)
( + (cid:20) (cid:29) $ (cid:25) (cid:19) / (cid:18) (cid:31) (cid:22) $ (cid:23) (cid:29)
+ (cid:22) (cid:31) , (cid:22) . (cid:19) (cid:21) ! (cid:25) (cid:28) (cid:29) (cid:28)(cid:22) (cid:23) ( (
(cid:26) (cid:20) (cid:29) (cid:19) 0 (cid:18) 1
- $ (cid:31) , (cid:19) (cid:25)
500842890 Visitor chair 04/07/01 (128,32)

For the below assets we do agree with the audit finding and the assets will be restated as part of
the audit corrections *
(cid:21) (cid:21) (cid:19) (cid:29)
( + (cid:20) (cid:29) $ (cid:25) (cid:19) / (cid:18) (cid:31) (cid:22) $ (cid:23) (cid:29)
+ (cid:22) (cid:31) , (cid:22) . (cid:19) (cid:21) ! (cid:25) (cid:28) (cid:29) (cid:28)(cid:22) (cid:23) ( (
(cid:26) (cid:20) (cid:29) (cid:19) 0 (cid:18) 1
- $ (cid:31) , (cid:19) (cid:25)
900936450 Alcatel telephone 07/10/16 (850,00)
900935810 Alcatel telephone 07/11/01 (850,00)
Carpet at MDM council chamber -150M2
501473970 belgotext 11/07/01 (23 957,02)

Kindly complete the table below 2 34 5 6 6 3738 4 78 9 5 4 5 : ; 9 ; 4 7 6 ; 75 3<; 6 = ; > ? 8 4 > ; @
. (cid:19) (cid:21) ! (cid:25) (cid:28) (cid:29) (cid:28)(cid:22) (cid:23) (cid:18) (cid:19) (cid:21) (cid:22) (cid:23) (cid:21) (cid:19)
(cid:19) (cid:21) - (cid:22)
Has management inspected and corrected the entire population? 2 73A B 8 4 ; @ C

(cid:0) (cid:1) )
489
If no, please provide reasons below:

If yes, how has management corrected the population and commitments to ensure the finding does
not recur:
2 D <; 5 > ; ? = 8 E 36 ; 5 << A 8 = = ; A 7 34 : F 8 G = 4 5 <> 8 = ? = 8 ? 8 > ; 6 A 8 = = ; A 738 4 > 78 7H ; 5 G 6 378 = > I 37 H 5 << > G ? ? 8 = 734 :
6 8 A G 9 ; 4 75 738 4 @

(cid:19) (cid:21) - (cid:22)
Has management submitted ( J J correcting journals/adjustments together with C
( J J supporting documents? 2 73A B 8 4 ; @

If yes, please list all supporting documents submitted:

If no, please provide reasons why supporting documents have not been submitted:

(cid:30)(cid:23) (cid:29) (cid:19) (cid:25) (cid:23) (cid:20) % ! (cid:22) (cid:23) (cid:29) (cid:25) (cid:22) % (cid:26) (cid:19) (cid:24) (cid:28)! (cid:28) (cid:19) (cid:23) ! &
·
. (cid:19) (cid:21) ! (cid:25) (cid:28) (cid:29) (cid:28)(cid:22) (cid:23) (cid:18) (cid:19) (cid:21) (cid:22) (cid:23) (cid:21) (cid:19)
(cid:19) (cid:21) - (cid:22)
C
I agree with the internal control deficiency communicated? 2 7 3A B 8 4 ; @
If no, please indicate reasons for the disagreement and what management believes is the
deficiency which has resulted in the finding:

Is management aware of other exceptions which have or may have arisen as a result of the
internal control deficiency, for example misstatements that were not prevented by the
relevant information technology controls:

I acknowledge that additional audit costs will be incurred in order to audit the proposed
adjustments and that the financial statements will not be adjusted if material misstatements still
exist.

Name:
Position:
Date of response:
Date for implementation of commitment/s:

$ (cid:26) (cid:28)(cid:29) (cid:22) (cid:25) (cid:21) + (cid:22) (cid:23) ! %$ (cid:21) (cid:28)(cid:22) (cid:23)
(
a) For the below listed assets management is in agreement with a finding so the matter
remain.(Refer to Auditors Response for COAF 58)

(cid:0) (cid:1) (cid:0)
490
(cid:21) (cid:21) (cid:19) (cid:29)
( + (cid:20) (cid:29) $ (cid:25) (cid:19) / (cid:18) (cid:31) (cid:22) $ (cid:23) (cid:29)
+ (cid:22) (cid:31) , (cid:22) . (cid:19) (cid:21) ! (cid:25) (cid:28) (cid:29) (cid:28)(cid:22) (cid:23) ( (
(cid:26) (cid:20) (cid:29) (cid:19) 0 (cid:18) 1
- $ (cid:31) , (cid:19) (cid:25)
501871660 Simon Vermooten Relocation of trees 14/06/30 (268 083,00)
501865640 Lumainare Bulbs 13/07/01 (2 013 922,67)
501865650 Lumainare Bulbs 13/07/01 (8 816 123,31)
501871680 Cutting of trees in region 3 Atteridgeville Depot 13/07/01 (1 004 827,35)

b) The asset was sold at the Auction yard and therefore it was correctly retired in the first place.
This a(cid:21) s(cid:21) s(cid:19) e(cid:29) t will be removed and therefore no longer be part of the finding.
( + (cid:20) (cid:29) $ (cid:25) (cid:19) / (cid:18) (cid:31) (cid:22) $ (cid:23) (cid:29)
+ (cid:22) (cid:31) , (cid:22) . (cid:19) (cid:21) ! (cid:25) (cid:28) (cid:29) (cid:28)(cid:22) (cid:23) ( (
(cid:26) (cid:20) (cid:29) (cid:19) 0 (cid:18) 1
- $ (cid:31) , (cid:19) (cid:25)
500842890 Visitor chair 04/07/01 (128,32)

c)For assets listed below management is in agreement with the finding and the finding still remain
until the management has made the necessary amendments.
(cid:21) (cid:21) (cid:19) (cid:29)
( + (cid:20) (cid:29) $ (cid:25) (cid:19) / (cid:18) (cid:31) (cid:22) $ (cid:23) (cid:29)
+ (cid:22) (cid:31) , (cid:22) . (cid:19) (cid:21) ! (cid:25) (cid:28) (cid:29) (cid:28)(cid:22) (cid:23) ( (
(cid:26) (cid:20) (cid:29) (cid:19) 0 (cid:18) 1
- $ (cid:31) , (cid:19) (cid:25)
900936450 Alcatel telephone 07/10/16 (850,00)
900935810 Alcatel telephone 07/11/01 (850,00)
Carpet at MDM council chamber -150M2
501473970 belgotext 11/07/01 (23 957,02)

(cid:0) (cid:1) K
491
M N O (cid:19) (cid:25) (cid:28) (cid:29) (cid:20) " (cid:19) (cid:20) (cid:21) (cid:21) (cid:19) (cid:29) (cid:21) P Q R (cid:28)(cid:21) (cid:29) (cid:19) (cid:23) ! (cid:19) (cid:20) (cid:23) (cid:26) + (cid:22) (cid:31) % (cid:19) (cid:29) (cid:19) (cid:23) (cid:19) (cid:21) (cid:21)
$ (cid:26) (cid:28)(cid:29) / (cid:28)(cid:23) (cid:26) (cid:28)(cid:23) "
(

In accordance with the MFMA section 63(2): The accounting officer must for the purposes of
subsection (1) take all reasonable steps to ensureS
(a) that the municipality has and maintains a management, accounting and information system
that accounts for the assets and liabilities of the municipality;
(b) that the municipality's assets and liabilities are valued in accordance with standards of
generally recognised accounting practice
(c) that the municipality has and maintains a system of internal control of assets and liabilities,
including an asset and liabilities register, as may be prescribed.

In terms of GRAP 103 paragraph 4 heritage assets are defined as assets that have a cultural,
environmental, historical, natural, scientific, technological or artistic significance and are held
indefinitely for the benefit of present and future generations.

In terms of GRAP 103 paragraph 13 heritage assets will be recognized if, and only if:
(a) It is probable that future economic benefits or service potential associated with the asset
will flow to the entity, and
(b) The cost or fair value of the asset can be measured reliably.

In terms of Directive 3 paragraph 123; if the initial accounting for heritage assets is incomplete by
the end of a reporting period in which the Standard becomes effective or the transfer occurs,
whichever is later, the entity shall report in its financial statements provisional amounts for those
heritage assets for which the accounting is incomplete. During the measurement period, the entity
shall retrospectively adjust the provisional amounts recognised to reflect information obtained
about facts and circumstances that existed on the effective date of the Standard in accordance
with paragraph .121 or the transfer date in accordance with paragraph .122, and, if known, would
have affected the measurement of the amounts recognised as of that date. During the
measurement period, the entity shall also recognise additional heritage assets if information is
obtained about the existence of those heritage assets at the effective date of the Standard or the
transfer date, whichever is applicable, and, if it had been known, would have resulted in the
recognition of those heritage assets at that date. The measurement period ends as soon as the
entity receives the information it was seeking about facts and circumstances that existed at the
effective date of the Standard or the transfer date, whichever is applicable, or learns that no more
information is obtainable. However, the measurement period shall not exceed the later of three
years from the effective date of the Standard or the transfer date.

The following heritage assets, identified in the respective locations, were not included in the fixed
asset register listed below in table1.
T (cid:20) , %(cid:19) U V (cid:28)(cid:21) (cid:29) (cid:22) (cid:24) W (cid:19) (cid:25) (cid:28) (cid:29) (cid:20) " (cid:19) (cid:20) (cid:21) (cid:21) (cid:19) (cid:29) (cid:21) (cid:23) (cid:22) (cid:29) (cid:28) (cid:23) ! % $ (cid:26) (cid:19) (cid:26) (cid:28)(cid:23) (cid:29) W (cid:19) (cid:24) (cid:28) R (cid:19) (cid:26) (cid:20) (cid:21) (cid:21) (cid:19) (cid:29) (cid:25) (cid:19) " (cid:28) (cid:21) (cid:29) (cid:19) (cid:25)
J
X Y Y Z (cid:5) X Y Y Z (cid:5) \ Z Y ] ^ _‘ (cid:5)_(cid:4) a X Y Y Z (cid:5) b (cid:4) ] (cid:6) (cid:5)_(cid:4) a
[ (cid:7)(cid:6) Y Y
31 3D PAINTING OF TOWNSHIP; WILLIE BESTER (PAM98/004) Pretoria Art Museum
31 IRON WORK WEB; WALKER (PAM99/004) Pretoria Art Museum
31 MAURITZ HATTING PAINTING; TELEGRAAF Fort Klapperkop Museum
27 SA ARGIEFSTUKKE; TRANSVAAL NR 2; VOLKSRAADNOTULE Sammy Marks Library
MET BYLAE 1851-1853 (INVENT 3002016735)
27 PHOTO (INVENT 3311506): OPENING OF ISCOR Sammy Marks Library
31 RED AND BROWN VELVET PHOT ALBUM Melrose House Museum
31 BLUE CRISTAL VASE Melrose House Museum
31 SMALL BLACK PURSE WITH KNIFE AND COINS Melrose House Museum
(cid:0) (cid:1) L
492
31 SILVER CIGARETTE HOLDER Melrose House Museum
31 ROYAL DELTON BUST (WOMAN WITH HAT PINK) Melrose House Museum
31 ROYAL DELTON BUST (WOMAN WITH HAT BLUE) Melrose House Museum
31 BILLIARD TABLE Melrose House Museum
31 CHINESE VASE Melrose House Museum
The following heritage assets could not be identified/ located at the respective location per the
asset register listed in table 2 below
T (cid:20) , %(cid:19) d V (cid:28)(cid:21) (cid:29) (cid:22) (cid:24) W (cid:19) (cid:25) (cid:28) (cid:29) (cid:20) " (cid:19) (cid:20) (cid:21) (cid:21) (cid:19) (cid:29) (cid:21) (cid:23) (cid:22) (cid:29) (cid:24) (cid:22) $ (cid:23) (cid:26)
J
X Y Y Z (cid:5) X Y Y Z (cid:5) \ Z Y ] ^ _‘ (cid:5)_(cid:4) a X Y Y Z (cid:5) b (cid:4) ] (cid:6) (cid:5)_(cid:4) a
[ (cid:7)(cid:6) Y Y
31 AUTUMNS FIRST FURROW; OIL ON CANVAS; FIDLER HARRY Pretoria Art Museum

31 BEELDE PERD EN RUITER Melrose House Museum
31 PICTURE (LADY WITH BABY DARK WOODEN FRAME) Melrose House Museum
31 BUST OF DR HF VERWOERD BY JOHANN STEYNBERG Melrose House Museum
31 PHOTO_276 Sammy Marks Building
31 STATE ARTILERY JACKET; TELEGRAAF ROOM Fort Klapperkop Heritage Site
31 WALKING STICK; PROVIAND ROOM Fort Klapperkop Heritage Site
31 LEE ENFIELD GEWEER; MUSEUM TOP LEFT Fort Klapperkop Heritage Site
31 MADELIEFEIES; WOOD CARVING; JACOBS ELSABE Madeliefeies; wood carving; Jacobs
Elsabe.
31 FIGUUR; CHINA; HELEN LATEGAN Centurion Art Gallery
31 FORM (STONE); SCULPTURE; DE BRUYN BETS Centurion Art Gallery

31 MAYORAL CHAIN Bronkhorstspruit Main Office
31 MAYORAL CHAIN Bronkhorstspruit Main Office
(cid:18) (cid:19) (cid:20) (cid:21) (cid:22) (cid:23) (cid:24) (cid:22) (cid:25) (cid:26) (cid:19) (cid:27) (cid:28)(cid:20) (cid:29) (cid:28) (cid:22) (cid:23)

Heritage assets are insufficiently tagged. Some assets could therefore not be verified while others
could not be found on the asset register.

Furthermore controls that address the existence of assets in the asset register and the complete
recognition of heritage assets are insufficient as no reconciliation is performed between the assets
per the register and those at the heritage sites.
(cid:30) (cid:31) (cid:20) ! (cid:29) (cid:22) (cid:24) (cid:24) (cid:28)(cid:23) (cid:26) (cid:28)(cid:23) "
Heritage assets are overstated to the extent that the assets cannot be located/ identified and
incomplete to the extent that the assets identified are not listed on the fixed asset register.
# (cid:29) (cid:20) (cid:29) $ (cid:21) (cid:22) (cid:24) (cid:24) (cid:28) (cid:23) (cid:26) (cid:28)(cid:23) "
This finding has not been previously communicated.
(cid:30) (cid:23) (cid:29) (cid:19) (cid:25) (cid:23) (cid:20) % ! (cid:22) (cid:23) (cid:29) (cid:25) (cid:22) % (cid:26) (cid:19) (cid:24) (cid:28)! (cid:28)(cid:19) (cid:23) ! &
Financial and performance management

Management did not implement proper record keeping in a timely manner to ensure that complete,
relevant and accurate information is accessible and available to support financial and performance
reporting.
(cid:18) (cid:19) ! (cid:22) (cid:31) (cid:31) (cid:19) (cid:23) (cid:26) (cid:20) (cid:29) (cid:28)(cid:22) (cid:23)
(cid:0) (cid:1) c
493
Heritage assets should be tagged with a unique asset number and linked to the asset register.
Where it is not possible to tag the asset, a tag should be attached to a photo of the asset.

Regular (monthly/ quarterly) reconciliations and asset counts should be performed between the
assets per the asset register and those per the respective locations. All variances identified should
be followed up and cleared timeously.
’ (cid:20) (cid:23) (cid:20) " (cid:19) (cid:31) (cid:19) (cid:23) (cid:29) (cid:25) (cid:19) (cid:21) (cid:22) (cid:23) (cid:21) (cid:19)

$ (cid:26) (cid:28)(cid:29) (cid:24) (cid:28)(cid:23) (cid:26) (cid:28) (cid:23) "
· (
I agree with the audit finding communicated for the following reasons:

Management should ensure that the fixed asset register is complete and accurate. Note must
however be taken of the fact that a number of the assets that the auditors could not trace to the
fixed asset register could be traced and the relevant asset numbers are provided below.

The following assets are not on the fixed asset register. Details for these assets have been
provided and it will be added to the fixed asset register as part of the audit corrections if allowed to
do so *

Table 1
/ (cid:22) (cid:25) f (cid:25) (cid:19) (cid:29) (cid:22) (cid:25) (cid:28)(cid:20) (cid:25) (cid:29) ’ $ (cid:21) (cid:19) $ (cid:31)
(
g h h i j g h h i j n i h o p qr j qs t g h h i j u s o m j qs t
h h
k lm
31 3D PAINTING OF TOWNSHIP; WILLIE BESTER Pretoria Art Museum
(PAM98/004)
Inventory Number: PAM98/004
Artist: BESTER, Willie
Title: Conspiracy
Date: 1988
Medium: Mixed media collage
Measurement: 65 x 145cm
Price: R48 450-00
31 IRON WORK WEB; WALKER (PAM99/004) Pretoria Art Museum
Inventory Number: PAM99/004
Artist: OLTMANN, Walter
Title: Lace
Date: 1989
Medium: Copper wire
Measurement: 176 x 170cm
Price: R17 100-00
/ (cid:22) (cid:25) / (cid:22) (cid:25) (cid:29) v %(cid:20) (cid:19) (cid:25) w (cid:22)
g h h i j g h h i j n i h o p qr j qs t g h h i j u s o m j qs t
h h
k lm
31 MAURITZ HATTING PAINTING; TELEGRAAF Fort Klapperkop Museum
There are seven paintings by Mauritz Hatting at Fort Klapperkop. Please indicate to which the above refers.
Asset Numbers: 30008131 to 30008137
/ (cid:22) (cid:25) ’ (cid:19) %(cid:25) (cid:22) (cid:21) (cid:19) O (cid:22) $ (cid:21) (cid:19)
(cid:0) (cid:1) e
494
g h h i j g h h i j n i h o p qr j qs t g h h i j u s o j qs t yt z i t j s p { | } ~ (cid:127) i p q(cid:128) i t j q(cid:129) qi (cid:128) (cid:130)
m
h h i h i o s t (cid:129) qp ~ (cid:132)
k lm (cid:131) l m
31 RED AND BROWN VELVET PHOTO Melrose House MHMA1567
ALBUM Museum Asset number on SAP
30009341/0
Asset: 30009341
Asset Text: PHOTO ALBUM (RED VELVET COVER)
Inventory Number: MHMA1567
31 BLUE CRISTAL VASE Melrose House
Museum
There are various blue vases in the collection.
Please supply more information.
31 SMALL BLACK PURSE WITH KNIFE Melrose House
AND COINS Museum
This asset is in the main bedroom at Melrose House Museum.
However, I am unable to trace it under this description on the FAR. Please supply more details.
31 SILVER CIGARETTE HOLDER Melrose House MHMA679
Museum Asset number on SAP
30009508/0
Asset: 30009508
Asset Text: TIN (OFFICERS MESS CIGARETTES)
Inventory Number: MHMA679
31 ROYAL DELTON BUST (WOMAN Melrose House
WITH HAT PINK) Museum
Asset: 30008296
Asset Text: ORNAMENT MEISIE MET GEPLUIMDE HOED
Inventory Number: MHM100
31 ROYAL DELTON BUST (WOMAN Melrose House
WITH HAT BLUE) Museum
Asset: 30008295
Asset Text: ORNAMENT SEUN MET GEPLUIMDE HOED
Inventory Number: MHM99
31 BILLIARD TABLE Melrose House MHM287
Museum Asset number on SAP
30008452/0
Asset: 30008452
Asset Text: BILLIARD-TABLE (BURROUGHES & WATTS LTD.)
Inventory Number: MHM287
31 CHINESE VASE Melrose House
Museum
There are various Chinese vases in the collection.
Please supply more information.
(cid:21) (cid:133) (cid:20) (cid:21) (cid:28) (cid:23) (cid:26) (cid:28)! (cid:20) (cid:29) (cid:19) (cid:26) (cid:20) , (cid:22) (cid:27) (cid:19) (cid:134) (cid:24) (cid:22) (cid:25) (cid:29) W (cid:19) (cid:24) (cid:22) %% (cid:22) (cid:133) (cid:28)(cid:23) " (cid:20) (cid:21) (cid:21) (cid:19) (cid:29) (cid:21) (cid:133) (cid:19) (cid:25) (cid:19) (cid:135) $ (cid:28)(cid:25) (cid:19) (cid:29) W (cid:19) (cid:20) $ (cid:26) (cid:28)(cid:29) (cid:22) (cid:25) (cid:21) (cid:29) (cid:22) (cid:25) (cid:22) (cid:27) (cid:28) (cid:26) (cid:19) (cid:31) (cid:22) (cid:25) (cid:19)
(
(cid:26) (cid:19) (cid:29) (cid:20) (cid:28)% (cid:22) (cid:25) (cid:20) ! ! (cid:22) (cid:31) (cid:20) (cid:23) & ’ (cid:25) (cid:136) (cid:19) " (cid:19) (cid:31) (cid:20) (cid:29) (cid:22) (cid:29) W (cid:19) (cid:27) (cid:20) (cid:25) (cid:28)(cid:22) $ (cid:21) (cid:21) (cid:28) (cid:29) (cid:19) (cid:21) (cid:22) (cid:28)(cid:23) (cid:29) (cid:28)(cid:23) " (cid:22) $ (cid:29) (cid:29) W (cid:19) (cid:21) (cid:19) ! (cid:28)(cid:24) (cid:28)! (cid:20) (cid:21) (cid:21) (cid:19) (cid:29) (cid:29) W (cid:20) (cid:29)
! (cid:22) $ %(cid:26) (cid:23) (cid:22) (cid:29) , (cid:19) (cid:29) (cid:25) (cid:20) ! (cid:19) (cid:26) (cid:29) (cid:22) (cid:29) W (cid:19) (cid:25) (cid:19) " (cid:28)(cid:21) (cid:29) (cid:19) (cid:25) (cid:28)(cid:23) (cid:22) (cid:25) (cid:26) (cid:19) (cid:25) (cid:24) (cid:22) (cid:25) W (cid:28)(cid:31) (cid:29) (cid:22) (cid:20) (cid:21) (cid:21) (cid:28)(cid:21) (cid:29) N P
g h h i j g h h i j n i h o p qr j qs t g h h i j u s o j qs t
m
h h
k lm
31 BLUE CRISTAL VASE Melrose House
Museum
There are various blue vases in the collection.
Please supply more information.
31 SMALL BLACK PURSE WITH KNIFE Melrose House
AND COINS Museum
This asset is in the main bedroom at Melrose House Museum.
However, I am unable to trace it under this description on the FAR. Please supply more details.
31 CHINESE VASE Melrose House
(cid:0) (cid:1) x
495
Museum
There are various Chinese vases in the collection.
Please supply more information.
/ (cid:22) (cid:25) # (cid:20) (cid:31) (cid:31) & ’ (cid:20) (cid:25) w (cid:21) (cid:28) , (cid:25) (cid:20) (cid:25) &
J
g h h i j g h h i j n i h o p qr j qs t g h h i j u s o j qs t
m
h h
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27 SA ARGIEFSTUKKE; TRANSVAAL NR 2; Sammy Marks Library
VOLKSRAADNOTULE MET BYLAE 1851-1853 (INVENT
3002016735)
See photo: Book was on the shelf
Vol 2 was resortored and looks different from vol 1,3 and 4
See photo with title vol 2 sa argief photo with title vol 2 different colour
27 PHOTO (INVENT 3311506): OPENING OF ISCOR Sammy Marks Library
Photo 2070 is available in the filing system
See Photo 2070 opening of ISCOR
According to table 2 a number of assets that appear on the Fixed Asset Register could not be
physically verified. Note must however be taken that the officials at various sites did manage to
physically verify a number of these assets.

Below the response per asset *
/ (cid:22) (cid:25) f (cid:25) (cid:19) (cid:29) (cid:22) (cid:25) (cid:28)(cid:20) (cid:25) (cid:29) ’ $ (cid:21) (cid:19) $ (cid:31)
(
Asset Asset Description Asset Location
Class
31 AUTUMNS FIRST FURROW; OIL ON CANVAS; FIDLER Pretoria Art Museum
HARRY
This asset could not be physically verified. According to the acquisition card the work was valuated in 1992.
However, during the 1999 valuation it was not valuated; thus it could not be found for the valuation of 1999.
On the acquisition card a question mark has been entered where the location should have been entered. It
has thus been missing since before 1999. We will work through the entire collection to establish if the work
has been misplaced or wrongly numbered.
g h h i j g h h i j n i h o p qr j qs t g h h i j u s o m j qs t
h h
k lm
31 MAYORAL CHAIN Pretoria Art Museum
Asset Text: Mayoral Chain: Mayor of Nokeng Tsa Taemane Local Municipality (Bronkhorstspruit)
(cid:138)
Asset Description: MAYORAL CHAIN Single gold chain with medallion
Inventory Number: 064523
Housed at the Pretoria Art Museum for the purpose of safekeeping until the completion of Tshwane House.
Please do not place on the Pretoria Art Museum FAR. The asset will be added to the Tshwane House FAR
once completed.
31 MAYORAL CHAIN Pretoria Art Museum
Asset Text: Mayoral Chain: Mayoress of Nokeng Tsa Taemane Local Municipality (Bronkhorstspruit)
(cid:138)
Asset Description: MAYORAL CHAIN Single gold chain with medallion
Inventory Number: 064522
Housed at the Pretoria Art Museum for the purpose of safekeeping until the completion of Tshwane House.
Please do not place on the Pretoria Art Museum FAR. The asset will be added to the Tshwane House FAR
once completed.
/ (cid:22) (cid:25) / (cid:22) (cid:25) (cid:29) v %(cid:20) (cid:19) (cid:25) w (cid:22)
(cid:0) (cid:1) (cid:137)
496
g h h i j g h h i j n i h o p qr j qs t g h h i j u s o j qs t
m
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31 STATE ARTILERY JACKET; TELEGRAAF ROOM Fort Klapperkop Heritage Site
Asset: 30003206
Asset Text: STATE ARTILERY JACKET
Inventory Number: FKMT03
31 WALKING STICK; PROVIAND ROOM Fort Klapperkop Heritage Site
Asset: 30008227
Asset Text: WALKING STICK
Inventory Number: FKMPR21
31 LEE ENFIELD GEWEER; MUSEUM TOP LEFT Fort Klapperkop Heritage Site
Asset: 30009987
Asset Text: LEE ENFIELD GEWEER
Asset Description: Weapons
Inventory Number: J20204
/ (cid:22) (cid:25) ’ (cid:19) %(cid:25) (cid:22) (cid:21) (cid:19) O (cid:22) $ (cid:21) (cid:19)
g h h i j g h h i j n i h o p qr j qs t g h h i j u s o j qs t
m
h h
k lm
31 BEELDE PERD EN RUITER Melrose House Museum MHM193 OF 194
Asset: 30008367
Asset Text: BEELDE PERD EN RUITER
Inventory Number: MHM193
31 PICTURE (LADY WITH BABY DARK Melrose House Museum MHM979T
WOODEN FRAME)
Asset: 30004115
Asset Text: PICTURE (LADY WITH BABY DARK WOODEN FRAME)
Inventory Number: MHM979T
31 BUST OF DR HF VERWOERD BY Melrose House Museum
JOHANN STEYNBERG
This item could not be verified at the Melrose House Museum. We will work through the entire collection to
establish if the work has been misplaced or wrongly numbered.
/ (cid:22) (cid:25) # (cid:20) (cid:31) (cid:31) & ’ (cid:20) (cid:25) w (cid:21) (cid:28) , (cid:25) (cid:20) (cid:25) &
J
g h h i j n i h o p qr j qs t g h h i j u s o j qs t
m
Asset
Class
31 PHOTO_276 Sammy Marks Building
See photo original index photo index referring to photo and cat doc. Photo
/ (cid:22) (cid:25) + (cid:19) (cid:23) (cid:29) $ (cid:25) (cid:28)(cid:22) (cid:23) (cid:25) (cid:29) (cid:139) (cid:20) %%(cid:19) (cid:25) &
(
g h h i j n i h o p qr j qs t g h h i j u s o j qs t
m
Asset
Class
31 MADELIEFEIES; WOOD CARVING; JACOBS ELSABE Centurion Art Gallery
31 FIGUUR; CHINA; HELEN LATEGAN Centurion Art Gallery
31 FORM (STONE); SCULPTURE; DE BRUYN BETS Centurion Art Gallery
It would appear that the item was misplaced (MADELIEFEIES; WOOD CARVING; JACOBS ELSABE). The
entire collection will have to be worked through in order to locate.
(cid:140) (cid:141) (cid:142) (cid:143)(cid:144) (cid:145) (cid:146) (cid:146)(cid:147) (cid:148) (cid:149)(cid:146)(cid:142) (cid:150) (cid:145) (cid:147) (cid:144) (cid:145) (cid:151) (cid:142) (cid:152) (cid:149)(cid:153)(cid:149)(cid:142) (cid:154) (cid:155) (cid:156) (cid:141) (cid:148) (cid:146)(cid:148) (cid:157)(cid:145) (cid:144) (cid:146)(cid:146)(cid:144) (cid:158) (cid:141) (cid:142) (cid:154) (cid:159)

. (cid:19) (cid:21) ! (cid:25) (cid:28) (cid:29) (cid:28)(cid:22) (cid:23) (cid:18) (cid:19) (cid:21) (cid:22) (cid:23) (cid:21) (cid:19)
(cid:0) (cid:2) (cid:1)