Tender for Microbiology Department at AIIMS, Jodhpur

19 Pages·2013·0.57 MB·English

Tender

For

Equipments required for Department of
Microbiology

At

All India Institute of Medical Sciences, Jodhpur

NIT Issue Date : September 02, 2013
Pre-Bid Meeting : Sep 09, 2013 at 02:00 PM.
Last Date of Submission : Sep 23, 2013 at 03:00 PM.

All India Institute of Medical Sciences, Jodhpur

Basni Phase - II, Jodhpur – 342005, Rajasthan

Telephone: [phone], email: [email protected]
www.aiimsjodhpur.edu.in
Tender – Equipments for Microbiology Laboratory

All India Institute of Medical Sciences (AIIMS), Jodhpur, Rajasthan, an apex healthcare institute being
established by Parliament of India under aegis of Ministry of Health & Family Welfare, Government of
India, invites sealed tenders for supply & installation of the following items at the institute. You are
requested to quote your best offer along with the complete details of specifications, terms & conditions.

ANNEXURE ‘A’
NIT No. EMD
S.No. Item Description Quantity
(in Rs.)
1. Admin/General/124/2013- Automated system for blood
AIIMS.JDH culture with identification & 1 80,000
antibiotic susceptibility
2. Admin/General/125/2013- Automated Mycobacterial culture
AIIMS.JDH and sensitivity system with 1 41,000
software
3. Admin/General/126/2013- Laboratory refrigerator
3 7,200
AIIMS.JDH
4. Admin/General/127/2013- BOD incubator
1 5,700
AIIMS.JDH
5. Admin/General/128/2013- Bacteriological incubator
3 9,000
AIIMS.JDH
6. Admin/General/129/2013- CO2 incubator
1 8,400
AIIMS.JDH
7. Admin/General/130/2013- Water Bath
2 2,800
AIIMS.JDH
8. Admin/General/131/2013- Automatic air sampler
1 3,000
AIIMS.JDH
9. Admin/General/132/2013- Autoclave (vertical)
1 5,000
AIIMS.JDH
10. Admin/General/133/2013- Hot air oven
2 6,000
AIIMS.JDH
11. Admin/General/134/2013- Analytical Balance 200 gm
1 4,000
AIIMS.JDH
12. Admin/General/135/2013- Table top refrigerated centrifuge
1 16,000
AIIMS.JDH
13. Admin/General/136/2013- Microprocessor controlled Table
1 4,000
AIIMS.JDH top centrifuge
14. Admin/General/137/2013- Specification for Research
3 60,000
AIIMS.JDH Microscope for Faculty
15. Admin/General/138/2013- Specification for Fluorescence
1 30,000
AIIMS.JDH microscope
(Refer Specifications Details as per Annexure-‘B’)
Quotation should be sealed and superscribed with tender number and address to:
“Administrative Officer
All India Institute of Medical Sciences, Jodhpur
Basni, Phase-II
Jodhpur-342005, Rajasthan”.
The sealed quotations should reach the Institute, latest by September 23, 2013 at 03:00 PM and it will be
opened on same day at 03:30 PM in the Project Cell, Resident Complex, AIIMS, Jodhpur of the Institute in
the presence of the bidder(s) or their authorized representative(s), who will present at the scheduled
date and time.
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Tender – Equipments for Microbiology Laboratory

Terms & Conditions:

1. Earnest Money Deposit: The bidder shall be required to submit refundable amount as
Earnest Money Deposit (EMD) and a non-refundable tender fee of Rs. 1000.00 for each NIT
by way of demand drafts only as mentioned in Annexure ‘A’. The demand drafts shall be
drawn in favour of “All India Institute of Medical Sciences, Jodhpur”. The demand drafts for
earnest money deposit must be enclosed in the envelope containing the technical bid.

The EMD of the successful bidder shall be returned after the successful completion of
contract / order and for unsuccessful bidder(s) it would be returned after award of the
contract. Bid(s) received without demand drafts of EMD shall be liable for rejection.

The firms who are registered with National Small Industries Corporation (NSIC) / OR Small
Scale Industrial (SSI) are exempted to submit the EMD (Copy of registration must be provided
along with).

2. Preparation and Submission of Tender :
The tender should be submitted in two parts i.e. Technical Bid and Financial Bid. The
Technical Bid and the Financial Bid should be sealed by the bidder in two separate
covers "Technical Bid for Tender for Supply of ........." and "Financial Bid for Tender for
Supply of ......... ". Both Sealed Envelopes should be kept in a main/ bigger envelope
superscribed as “Tender for Supply of ......... “

3. Rate: Rates should be quoted in Indian Rupees (INR) on DOOR Delivery Basis at AIIMS,
Jodhpur, Rajasthan, Inclusive of all the Charges, with break-ups as:

 Basic Cost.
 VAT /CST as applicable.
 Total Cost (F.O.R at AIIMS Jodhpur).

4. Validity: The quoted rates must be valid for a period for 120 days from the date of closing of
the tender. The overall offer for the assignment and bidder(s) quoted price shall remain
unchanged during the period of validity. If the bidder quoted the validity shorter than the
required period, the same will be treated as unresponsive and it may be rejected.

In case the tenderer withdraws, modifies or change his offer during the validity period, bid is
liable to be rejected and the earnest money deposit shall be forfeited without assigning any
reason thereof. The tenderer should also be ready to extend the validity, if required, without
changing any terms, conditions etc. of their original tender.

5. Delivery & Installation: All the goods ordered shall be delivered & installed within 30 days
from the date of issue of purchase order. All the aspects of safe delivery, installation and
commissioning shall be the exclusive responsibility of the supplier.

If the supplier fails to delivered, installation and commissioning of the goods on or before the
stipulated date, then a penalty at the rate of 2% per week of the total order value shall be
levied subject to maximum of 10% of the total order value. The successful tenderer will also
provide required training for supplied items at AIIMS, Jodhpur.

The goods should be manufactured after adoption of latest technology.

6. Guarantee / Warrantee Period: For the equipment value upto Rs. 5 Lakh
The Tenderers must quote for 2 years comprehensive warranty (Including all Spares,
Accessories and Labour) from the date of completion of the satisfactory installation. The
warranty charges shall not be quoted separately otherwise the offer shall be summarily
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Tender – Equipments for Microbiology Laboratory
rejected. Also the bidders are requested to submit their quote (Rates) for subsequent 3 years
Comprehensive Maintenance Contract (CMC) (Including All Spares, Accessories and Labour).
Failure to comply this condition will entail the rejection of the bids. The price comparison
shall be taking into account on basic price and post warranty CMC.
Guarantee / Warrantee Period: For the equipment value above Rs. 5 Lakh
The Tenderers must quote for 5 years comprehensive warranty (Including all Spares,
Accessories and Labour) from the date of completion of the satisfactory installation. The
warranty charges shall not be quoted separately otherwise the offer shall be summarily
rejected. Also the bidders are requested to submit their quote (Rates) for subsequent 5 years
Comprehensive Maintenance Contract (CMC) (Including All Spares, Accessories and Labour).
Failure to comply this condition will entail the rejection of the bids. The price comparison
shall be taking into account on basic price and post warranty CMC.

7. Signing of tender :
The tenderer should sign and affix his firm’s stamp at each page of the tender and all its
annexure as the acceptance of the offer made by tenderer will be deemed as a contract and
no separate formal contract will be drawn. NO PAGE SHOULD BE REMOVED/ DETACHED
FROM THIS NOTICE INVITING TENDER.

8. Opening of Tender:
The tenderer is at liberty to present either him or authorize not more than one
representative to be present at the opening of the tender. The representative present at the
opening of the tender on behalf of the tenderer should bring with him a letter of authority
from the tenderer and proof of identification.

9. Sample :
i. AIIMS Jodhpur reserves the right to ask the tenderers for submitting the sample of each
item for which rates have been quoted, Technically Qualified Bidders may be asked to submit
samples along with their quoted items nos. and their firm name without indicating any prices
before opening of Financial Bid to AIIMS, Jodhpur for Inspection.
ii. The sample must confirm to specification given in Chapter-VI of the tender form.
iii. Failure to submit sample on specified date & time will result in rejection of the
tender.

10. Quantity :
The quantity of item given in the tender is tentative, which may be increased or decreased as
per the institute’s requirement.

11. Uptime guarantee: The firm should provide uptime guarantee of 95%.

12. Downtime penalty Clause:
a) During the comprehensive warranty period, the guarantee uptime of 95% of 365 days will
be ensured. In case the down time exceeds the 5% limit penalty of extension of guaranty
period by two days for each additional day of down time will be enforced. The vendor must
undertake to supply all spares for optimal upkeep of the equipment for at least FIVE YEARS
after handling over the unit to the Institute. If accessories / other attachment of the system
are procured from the third party, then the vendor must produce cost of accessory / other
attachment and the CMC from the third party separately along with the main offer and the
third party will have to sign the CMC with the Institute if required.
b) The principals or their authorized service providers are required to submit a certificate that
they have satisfactory service arrangements and fully trained staff available to support the
uptime guarantee.

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Tender – Equipments for Microbiology Laboratory
13. Performance Security: The supplier shall require to submit the performance security in the
form of irrevocable Bank Guarantee (BG) / or Fixed Deposit Receipt (FDR) issued by any
Nationalised Bank for an amount equal to the 10% of the order value and should be kept valid
for a period of 60 days beyond completion of all the contractual obligation including CMC
period.

14. Right of acceptance:
AIIMS, Jodhpur reserve the right to accept or reject any or all tenders /quotations without
assigning any reason there of and also does not bind itself to accept the lowest quotation or
any tender.
Any failure on the part of the tenderer to observe the prescribed procedure and any attempt
to canvass for the work will prejudice the tenderer’s quotation or any tender.

15. Payment Term:
 90% payment of the total order value shall be released after the successful
installation/ commissioning of the ordered goods against the submission of the
test report.
 Balance 10% of the order value shall be released after the submission of the
performance security.

15. Right to call upon information regarding status of work:
The AIIMS, Jodhpur will have the right to call upon information regarding status of
work/ job at any point of time.

16. Arbitration:
If any difference arises concerning this agreement, its interpretation on payment to be made
thereunder, the same shall be settled out by mutual consultation and negotiation. If attempts
for conciliation do not yield any result within a period of 30 days, either of the parties may
make a request to the other party for submission of the dispute for decision by an Arbitral
Tribunal containing Sole Arbitrator to be appointed by the Secretary, Department of Legal
Affairs. Such requests shall be accompanied with a panel of names of three persons to act as
the sole arbitrator. In case of such arbitrator refusing, unwilling or becoming incapable to act
or his mandate having been terminated under law, another arbitrator shall be appointed in
the same manner from among the panel of three persons to be submitted by the claimant.
The provision of Arbitration and Conciliation Act, 1990 and the rule framed there under and
in force shall be applicable to such proceedings.Bidder shall submit a copy of the tender
document and addenda thereto, if any, with each page of this document should be signed
and stamped to confirm the acceptance of the entire terms & conditions as mentioned in the
tender enquiry document.

17. Bidder shall submit a copy of the tender document and addenda thereto, if any, with each
page of this document should be signed and stamped to confirm the acceptance of the entire
terms & conditions as mentioned in the tender enquiry document.

18. Signed & stamped compliance sheet of the technical specification of the goods with technical
printed literature must be enclosed with the bid.

19. After due evaluation of the bid(s) Institute will award the contract to the lowest evaluated
responsive tenderer.

20. Conditional bid will be treated as unresponsive and it may be rejected.

21. The Institute reserves the right to accept in part or in full or reject any or more quotation(s)
without assigning any reasons or cancel the tendering process and reject all quotations at
any time prior to award of contract, without incurring any liability, whatsoever to the
affected bidder or bidder(s).

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Tender – Equipments for Microbiology Laboratory
22. Applicable Law:

 The contract shall be governed by the laws and procedures established by Govt.
of India, within the framework of applicable legislation and enactment made
from time to time concerning such Commercial dealings / processing.
 Any disputes are subject to exclusive jurisdiction of Competent Court and Forum
in Jodhpur, Rajasthan, India only.
 The Arbitration shall be held in accordance with the provisions of the Arbitration
and Conciliation Act, 1996 and the venue of arbitration shall be at Jodhpur. The
decision of the Arbitrator shall be final and binding on both the partied.
 Force Majeure: Any delay due to Force Majeure will not be attributable to the
supplier.

"PRE –BID Meeting" with the intending bidders shall be held on 9th Sep 2013
from 02:00 P.M. onwards at AIIMS, Jodhpur.

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Tender – Equipments for Microbiology Laboratory
ANNEXURE ‘B’
TECHNICAL SPECIFICATIONS
Automated System for Blood Culture with identification and antibiotic
susceptibly:
 Fully automated modular System capable of culture of blood and body fluids for bacteria,
mycobacterium, yeast etc
 Capacity ≥ 360 bottle positions & modular system (including blood culture & TB culture)
 Should be a non radiometric assay system.
 System should have specific algorithms for detection of growing micro organisms and
should be capable of continuous monitoring of all samples for growth of micro organisms.
 Every cell (bottle position) should have its own optics and detection device.
 System should be capable of analyzing delayed entry specimens along with routine
samples in case of blood culture
 System should be having continuous agitation and incubation facility to provide optimal
growth of microorganisms.
 The bottled media should be capable of neutralizing the effect of antibiotic.
 The culture bottles should be made of plastic.
 System should be capable of processing both adult and paediatric samples.
 The system should be capable of culture for mycobacterium from respiratory, non
respiratory & blood specimens.
 System should have interface for lab information system.
 The system should be supplemented with automated bacterial identification and
antibiotic susceptibility testing system for all types bacteria ( aerobes & anaerobes ) yeast
etc
 The system should be totally automated for sample standardization, loading, incubating
and reading the results.
 It should be used for identification and antimicrobial susceptibility of clinically significant
bacteria and yeast (ID / AST).
 Analytical parameters: Identification up to species level, Direct growth based (up to MIC
level)
 Testing base: Should be on disposable sealed bar coded card / panel (ready to use) with
pre filled reagents. There should be no need to add any additional reagents after
incubation
 Type of panels: It should have different panels (ID & AST separately) to save cost. Should
make use of non-radiometric measurements with no manual intervention
 Panels for: ID & AST of Gram negative, Gram positive and Yeast.
 ID panels for Anaerobes, ESBL confirmation, MRSA Confirmation, Neisseria & Haemophilus.
 Panel capacity: The system should have capacity of processing more than 50 samples at a
time.
 Expert System: The software should have an expert system permitting appropriate
intervention for organisms with unusual resistance pattern
 Sample dispensing: System should not require any manual dispensing of Inoculum to
avoid human error, it should be done automatically.
 Additional reagents: System to be compatible with cost effective test cards to avoid any
extra costs of additional reagents.
 Incubator : On board incubation chamber.
 Testing time: Ideally be on the same day (between 5 -10 hrs), which reduces time to
result.
 Printer: External printer for direct report print outs.
 Bar Code: The system should have bar code scanning facility to identify each panel type
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Tender – Equipments for Microbiology Laboratory
 Software: Should be Windows based, user friendly with touch screen key pad.
 The data from the system should be automatically transferred to the host computer
where data processing can be done and reports can be generated
 The software should identify and interpret results as per NCCLS guidelines
 Source of supply- Indigenous/Imported.

AUTOMATED MYCOBACTERIUM CULTURE AND SENSITIVITY SYSTEM WITH
SOFTWARE
 Rapid and fully automated system capable to culture and identify mycobacteria along
with drug susceptibility testing.
 System should have, inbuilt calibration check, touch screen monitor.
Should be able to monitor the growth of mycobacteria continuously in each cell.
 System should be capable of exporting data to the data management system for long-
term storage, and should have the facility to analyze delayed specimens with the routine
bottles.
 Capacity ≥ 360 bottles.
 Should include data management system and software to analyze and store the data.
 Easy to use software for patient information, entry and storage. Long term data storage
facility, tracing patient by name, barcode, I.D. Hospital registration number.
 Should have inbuilt incubator with facility for decontamination.
 All consumables required for installation and standardization of system to be given free of
cost.
 The unit shall be capable of operating continuously in ambient temperature of 10 -400 C
and relative humidity of 15-90%.
 Power input to be 220-240VAC, 50Hz fitted with Indian plug.
 Resettable overcurrent breaker shall be fitted for protection.
 Suitable voltage corrector/stabilizer.
 Suitable UPS with maintenance free batteries for minimum one-hour back-up should be
supplied with the system.
 Should be compliant to ISO 13485: Quality systems - Medical devices - Particular
requirements for the application of ISO 9001 or equivalent standard applicable to
manufacturers and service providers that perform their own design activities.
 Comprehensive training for lab staff and support services till familiarity with the system.
 Electrical safety conforms to standards for electrical safety IEC-60601 / IS-13450 /CE
certification or equivalent standards.
 Should be FDA or European CE or equivalent standard approved product.
 Certificate of calibration and inspection from factory.
 Compliance Report to be submitted in a tabulated and point wise manner clearly
mentioning the page/Para number of original catalogue.
 List of Equipments available for providing calibration and routine maintenance support as
per manufacturer documentation in service / technical manual.
List of important spare parts and accessories with their part number and costing.

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Tender – Equipments for Microbiology Laboratory
LABORATORY REFRIGERATOR
 Capacity 280-400 Liters.
 Temperature 2-8oC
 Preferably roller mounted
 Adjustable shelves
 Battery backup
 Durable rust free exterior
 Durable unbreakable interior
 Control panel with temperature alarm, on/off switch and digital thermometer,
 Interior lighting, Drip tray and defrosting arrangement.
 Adequate circulation of air to ensure even cooling by DUCT system
 Door with lock. Inside of door provided with racks. Door hinges and latches should be
chromium plated.
 Electronic automatic temperature control,
 Operable at 220 V, 50 Hz.
 Compressor unit to be hermetically sealed with guarantee for at least five years.
 Three years warranty, 5 yrs comprehensive AMC should be available with service centers
in close proximity
 Should have all the accessories required for the functioning of the equipment.
 CE / ISI mark or other equivalent quality certification.
 All electrical peripherals required for smooth functioning e.g. voltage stabilizer provided
with the equipment
 There should be provision for demonstration before final approval of equipment.

BOD INCUBATOR
 Double walled construction, inner chamber stain less steel, inner glass/ transparent door
 Facility for adjustable shelves to convenient heights, 10 removable shelves of stainless
steel/ anodized aluminium to be supplied.
 Interior lighting facility, insulated door fitted with heavy hinges handles locking,
mechanical door lock.
 Temperature range 0o to 80oC with accuracy 0.5oC high quality, environment friendly
refrigerant.
 Independent temperature measuring through PT 100 sensor with indicator LCD display
 Recovery time short, precise regulation of temperature and acoustic alarm.
 Digital safety thermostat (class 3)
 Adjustable ventilation rate 10 – 100% thin form air circulation.
 Size of inner chamber approximately 50x60x50 cm.
 All consumables required for installation and standardization of system to be given free of cost.
 The unit shall be capable of operating continuously in ambient temperature of 10 -45oC
and relative humidity of 15-95%.
Power Supply:
 Power input to be 220-240VAC, 50Hz fitted with plug compatible with local electrical socket.
 Resettable over current breaker shall be fitted for protection
 Suitable Stabilizer/CVT
 Suitable UPS with maintenance free batteries for minimum one-hour back-up should be
supplied with the system.
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Tender – Equipments for Microbiology Laboratory
Standards and Safety:-
 Comprehensive onsite training for lab staff and support services till familiarity with the system.
 Should be FDA or European CE approved or equivalent standard product.
 Should be compliant to ISO 13485:/ ISO 9001Quality systems or equivalent.
Documentation:
 Certificate of calibration and inspection from factory.
 User/Technical/Maintenance manuals to be supplied
 Attach original manufacturer’s product catalogue and specification sheet. Photocopy/
computer print will not be accepted.
 All technical data to be supported with original product data sheet. Please quote page
number on compliance sheet as well as on technical bid corresponding to technical
specifications.

BACTERIOLOGICAL INCUBATOR
 Size of inner chamber: 100-150 liters capacity.
 Double walled construction with complete inner chamber made of highly polished
stainless steel
 Outer chamber should be of steel sheet finished with powder coated point
 Insulation to maintain desired temperature
 Inner chamber should be fabricated with ribs for adjusting shelves to convenient
height and 3 shelves to be supplied
 Shelves should be made of polished stainless steel sheet as per chamber
 Doors to be insulated and fitted with heavy hinges and should have double glass
window
 Temperature should be thermostatically controlled with range from 20-80˚ C. Air
ventilators to be provided on both side
 The equipment should be provide with control panel having a thermostat control
knob, on-off switch, pilot lamp and timer, digital indicator
 Should be supplied with power card and plug suitable to operate on 220 V, single
phase, 50 Hz, AC supply
Should be US FDA/ European CE certified.

CO INCUBATOR
2
 Steam jacket with internal capacity: 120 L (Approx)
 Minimum of 4 adjustable shelves with separate air tight doors should be available.
 Interior chamber: Stainless steel for easy cleaning and decontamination
 Stable temperature control, excellent uniformity, and rapid recovery with no overshoot.
Fan less convection circulation to provide chamber homogeneity, eliminate vibration &
reduce sample evaporation.
 HEPA Filters (99.98% efficient) at the inlet to minimize contamination.
 Timer: 1 min. to 100 hours; Temperature range: +5° C to 80°C; Temp Accuracy +/-0.50C of
required temp, with inbuilt Temperature Sensor.
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