tender and acceptance of tender

109 Pages·2017·0.64 MB·English

VADODARA MUNICIPAL

CORPORATION
TENDER DOCUMENTS
FOR
SUPPLY, ERECTION, TESTING & COMMISSIONING OF SCADA SYSTEM WITH
PERIPHERAL INSTRUMENTATIONS WORK IN ALL APS & MPS OF SEWAGE
DEPARTMENT

PART – I

TECHNICAL BID

4
Bid No: [VMC/SDW/SETC/00 /2017-18]
OFFICE OF THE EXECUTIVE ENGINEER (ELEC & MECH)

SEWAGE DESPOSAL WORKS DEPARTMENT
VADODARA MUNICIPAL CORPORATION
VADODARA
GUJARAT STATE

SEPTEMBER - 2017
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INDEX
SR. NO. DESCRIPTION PAGE NO.
1. TENDER NOTICE 3
2. FORM OF TENDER 4
3. TENDER DOCUMENT 5
4. TENDER AND ACCEPTENCE OF TENDER 9
5. MEMORANDUM 10
6. DEFINATION OF TERMS (CHAPTER – I) 12
7. PREQUALIFICATION CRITERIA (CHAPTER - II) 14
FOR TENDERER 16
8. GENERAL INFORMATION OF 18
9. TENDERER (CHAPTER - III)
10. DECLARATION FORM (CHAPTER - IV) 19
SCOPE OF WORK (CHAPTER - V) 20
11. GENERAL INFORMATION OF THE 22
TENDERER (CHAPTER - VI)
12. SPECIAL CONDITION OF THE(CHAPTER - VIII) 58

GENERAL TECHNICAL CONDITION AND REQUIREMENT 63
13. (CHAPTER - VII)

14. TECHNICAL SPECIFICATION OF TENDER (CHAPTER - IX) 76
15. BANK GUARANTEE 99
16. CHECK LIST 106
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VADODARA MUNICIPAL CORPORATION.

OFFICE: Khanderao Market Building, Rajmahal Road, Vadodara-390209.

E-TENDER NOTICE
Vadodara Municipal Corporation invites tender in two parts (Technical Bid & Price Bid) from registered
Contractors in appropriate class either with VMC, Central/State/PWD/M.E.S./Semi Government or other such
institutions OR Panel Manufacturers for the Work SUPPLY, ERECTION, TESTING & COMMISSIONING OF
SCADA SYSTEM WITH PERIPHERAL INSTRUMENTATIONS WORK IN ALL APS & MPS OF SEWAGE
DEPARTMENT
Estimated Compl E.M.D Tender Stamp Downloading Last Date for
cost etion Rs. fee Rs. Duty online tender Online
(In Rs.) Period Rs. Documents Submission of
from. Completed
Tender
Documents.
Date/Time Date/Time
3,09,01,840/- 90 6,20,000/- 5,000/- As per 23/10/2017 to 6/11/2017 up
days rule 6/11/2017 to 13:00 hrs
Upto 11:00 hrs.

(1) The tender bid document will be available and downloaded from www.(n) procure.com website (2)
Tender document should be accepted only by E-tendering method on www.(n) procure.com website (3)
Conditional tender shall not be accepted. If any condition in the price bid is found, the tender will liable
to be rejected. (4) Hard copy of Pre-qualification bid along with EMD & tender fee shall be submitted by
Registered A.D. / Speed Post only & should be addressed to Dy. Municipal Commissioner (Record
Branch), Vadodara Municipal Corporation, Khanderao Market Building, Rajmahal Road, Vadodara–390
209 till dt. 6.11.2017 up to 16:00 hrs. (5) The bid documents is also available on website of Vadodara
Municipal Corporation. (6) VMC reserves the right to accept or reject any or all tenders without
assigning any reason thereof. (7) This Tender notice shall form a part of contract document.
PRO No. / 2017-18 Additional City Engineer

Visit us at :www.vmc.gov.in

NOTE:-
• Bidders shall have to mention the name and address of tenderer, tender notice number and name of
work on the main cover. Vadodara Municipal Corporation shall not be responsible for any postal
delay / late delivery or loss of documents so mailed.
• The Competent Authority reserves right to accept or reject any or all the tender to be received
without assigning any reasons thereof.
• In case bidder needs any clarification or if training required for participating in online tender, they
can visit the www.nprocure.com.which is a website of "(n) Code solutions - A division GNFC Ltd.".
• No joint venture application shall be considered.

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FORM OF TENDER

To,
The Municipal Commissioner,
Vadodara Municipal Corporation,
Khanderao Market, Palace Road,
Vadodara.

Dear Sir,
Reference is made to the tender invited by you for the work of
(1) SUPPLY, ERECTION, TESTING & COMMISSIONING OF SCADA SYSTEM WITH PERIPHERAL
INSTRUMENTATIONS WORK IN ALL APS & MPS OF SEWAGE DEPARTMENT
I/We have visited the site and have examined the drawings, terms and conditions of the contract,
specifications, etc. as given in the tender document for the above work. I/We hereby offer to undertake
the work of SUPPLY, ERECTION, TESTING & COMMISSIONING OF SCADA SYSTEM WITH PERIPHERAL
INSTRUMENTATIONS WORK IN ALL APS & MPS OF SEWAGE DEPARTMENT.

In conformity with the specifications, terms and conditions of the contract, etc. as given in the
tender document at the respective rates mentioned in my/our tender.
I/We undertake to complete the work indicated above within time period from the date of receipt
of work order including testing and commissioning of all machineries.
I/We have deposited both the earnest money a sum as indicated Which amount is not to bear any
interest and I/We do hereby agree that this sum shall be forfeited in the event of the Vadodara Municipal
Corporation accept my/our tender and if I/We fail to execute the contract agreement when called upon
to do so.
I/We hereby agree that unless and until a formal agreement is prepared and executed in
accordance with this tender together with your written letter of acceptance thereof shall constitute a
binding contract between us.

I/We understand that you are not bound to accept the lowest or any tender you may receive.

Yours faithfully,
Name of Partners of the firm.
1. ________________________ Signature
2. ________________________ Address
3. ________________________ Date :

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TENDER DOCUMENTS

This is a two bid tendering system and the tender documents consists of –
Part I: Technical Bid
Part II: Price Bid. The set of tender documents as per list attached is issued to :-
Name of Tenderer : ______________________________________________
Address of Tenderer : ______________________________________________
The fees of the Tender document is Rs. 5000/- (Rs. Five Thousands Only)
The Tenderer shall submit this tender in accordance with the various instructions included in the tender
documents.
PREQUALIFICATION / TECHNICAL BID:-
The Tenderer shall have to submit Prequalification Bid with related documents “On Line”
through (n) procure website and “Hard Copy” through RPAD / Speed Post.
This cover shall contain following:
1. Demand Draft or Pay Order or Bank Guarantee (Bank Guarantee is valid if the estimated tender
amount is Rs.50 Lac or above) in favour of Municipal Commissioner, Vadodara Municipal
Corporation only to be forwarded towards EMD.
2. Demand Draft/Pay Order in favour of Municipal Commissioner, Vadodara Municipal Corporation
only to be forwarded towards nonrefundable Tender Fee.
3. Authorization letter from OEM of Panel, PLC for this tender should be attached.
4. Forwarding letter along with conditions/clarifications, if any and necessary
a) Copies of original documents defining the constitution of legal & stable power of attorney
of the signatory of the tender to commit the Tender.
b) Valid Electrical Contractor License. Or Tenderer shall have to submit valid electrical
contractor license or assurance letter to carry out electrical work by electrical contractor
license holder only.
c) Provident Fund ,ESIc, GST Registration shall be submitted along with tender
d) The Tenderer must have registered in appropriate class for electrical category either with
Vadodara Municipal Corporation, Central / State / PWD /M.E.S./Semi Govt. organizations.
In case of Bidder is Panel Manufacturer, He must comply the qualifying criteria
mentioned in tender elsewhere. (Documents for the same should be attached). If
contractor have not registered with the VMC, then before getting work order he should
get registered with the VMC
e) Tender must be accompanied by a Earnest money deposit of Rs. 6,20,000/-(Rupees six
lacs twenty thousand only)in the form of Demand Draft or Pay Order or Bank
Guarantee of any Nationalized Bank in favour of the“Municipal Commissioner’, Vadodara.
f) Valid Solvency Certificate of Rs.77,30,000/-(25% of Estimated Cost) shall be attached
along with tender documents.
g) Bidder shall have average annual financial turnover during the last three years, ending
31st March of the previous financial year, should be at least 30% of the estimated cost
(Rs. 92,80,000/-).
h) Tenderer should have carried out single similar nature job works during last 7 years
ending last day of month previous to the one in which applications are invited should be
either of the following:-
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• Three similar completed works costing not less than the amount equal to 40% of the
estimated cost (Rs.1,24,00,000/-).
Or
• Two similar completed works costing not less than the amount equal to 50% of the
estimated cost (Rs.1,55,00,000/-).
Or
• One similar completed works costing not less than the amount equal to 80% of the
estimated cost (Rs.2,48,00,000/-).

Similar work means “Works of SETC of Electrical installation of LT switchgears with
LT /SCADA Panels " in Municipal Corporation, Central / State / PWD / M.E.S. / Semi Govt.
and Big reputed PVT organizations." Copies of work order and completion certificate from
the concerned organization in the name of tenderer shall be submitted. Experience of
subcontract is valid subject to proper submission of documents.
Following enhancement factors will be used for the cost of works executed and financial figures
to arrive at common base for the value of the works completed in India.

Financial Year Multiplying factor
One (2017-18) 1.1
Two (2016-17) 1.21
Three (2015-16) 1.33
Four (2014-15) 1.46
Five (2013-14) 1.61
Six (2012-13) 1.77
Seven (2011-12) 1.95

Bidder should indicate actual figures of costs and amount for the work executed in
Annexure – I without accounting for the above-mentioned factors.

i) Organization setup.
j) Detailed technical literature/catalogue shall be submitted along with the tender.
k) Audited balance sheet for last three years duly attested by C.A.
l) Last receipt of Provident fund and ESIc
m) List of recent jobs carried out
n) The bidder shall submit tax statement of IT – Form 26AS for the last three years
5) Bidder must have to upload confirmation for site visit along with tender documents. (As per
Annexure)
6) Tender with technical bid and general specifications and drawings (Technical Bid issued),
catalogues/literature of equipment being offered.
7) The contractor should have not been debarred from any Central/ State Govt. Department/
Agency. i.e. Contractor should not be under debarment at the time of submission of bid.
8) Necessary documents of the panel manufacturer to be submitted are mentioned as below
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(cid:1) The panel manufacturer should be a profit making company for the last three
financial years. Annual reports duly certified to be submitted along with the
technical bid.
(cid:1) Panel manufacturer must have experience of supply of PLC panels supplied during
last 3 years. Completion and performance certificates and order copies to support
such claim along with summary sheet shall have to be submitted along with the
bid
(cid:1) The panel manufacturer should have not been debarred from any central/state
government/ agency I.e manufacturer should not be under debarment to this
effect shall be submitted with the tender documents
(cid:1) Panel manufacturer Should have obtained approval from CPRI and obtained type
test certificate for LT/SCADA Panel with rated voltage of 415V (3-Ph. + N), 50Hz
rated frequency and min. 4000A rated current and having short circuit
withstanding strength of min. 50kA rms for one sec. This certificate should not be
issued before five years from the date of tender..
(cid:1) Shall have In-house panel fabrication facility. Or In case of ‘’Rittal, Eldon, BCH’’
make , panel manufacturer is allowed for not having in house fabrication facility.
(cid:1) Panel maker should have experience of minimum 3 supplies of similar PLC panels.
(cid:1) Panel maker should have done SITC jobs of similar kind with performance
certificate/reputed private customers.
(cid:1) The company should be in existence for minimum 5 years and shall have Excise
Registration Certificate as proof.
(cid:1) The panel manufacturer should have manufacturing turnover of min. 3 crores in
last financial year (Trading or contracting turnover shall not be considered), duly
certified by chartered accountant.

Tenderer is not allowed to mention rates in Technical Bid. All the Tender pages must be duly
sealed & signed. Original tender documents must be submitted as it is. This cover must be
superscripted as “Prequalification/Tender Bid, Name of Work, Date of Opening & PRO No.

PRICE BID ::-

1) Price Bid cover (Hard Copy) shall not be accepted by Vadodara Municipal Corporation by post
or personally. The Price Bid shall be submitted through the website of (n) procure only.
The bidder who had completed the formalities of registration with the agency “(n) procure” are
only eligible to quote the price bid of this tender through the web site
https://www.nprocure.com within the stipulated time limit mentioned in the advertisement.

2) All bidder have to submit the price bid only on web site. The prices for offer are to be quoted by
the bidders at specified spaces. No condition will be accepted along with the price bid.

IMPORTANT NOTE ::-
1) Technical Bid along with EMD & Tender fee must be sealed & super scribed and shall be
submitted to the Dy. Municipal Commissioner (Administrative), Record Branch, Vadodara
Municipal Corporation, Khanderao Market Building, Rajmahal Road, Vadodara-390 209 by
Speed Post/Registered Post only on or before Dt:6.11.2017 up to 16.00 hours. In absence
of physical & On Line technical bid the tender is liable to be rejected.
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2) Tenders received after due date will be rejected. Tender received or due to be received after
the time limit is over will not be accepted and if inadvertently accepted will not be opened
and will be returned unopened. The tenders who may get opened before the due date with
no indication having been given on the outside of the envelope are liable to be rejected.
3) On Line Technical Bid and Price Bid shall be submitted on or before 13:00 hr. on the due
date.
4) If EMD & Tender Fee are not found enclosed in part-I, than the tender will be out right
rejected.
5) The bidding capacity of the tenderer should be more than the estimated cost of the work put
to tender, failing which the tenderer will be disqualified.
6) Price- Bid will be opened after scrutiny of pre-Qualification Bid. Price bid shall not be opened
if Tenderer is disqualified at pre qualification stage.
7) Evaluation of Technical Bid (P.Q. Bid) shall be done on the basis of submitted authentic
documents only.
8) Once the pre-qualification bid is opened the Tenderer shall not submit any documents/
clarifications without request/approval of authority. Conditional Tenders shall not be
accepted & shall be rejected.
9) Demand Draft of tender fee should separately attached with prequalification documents only
in case the Tenderer who download tenders from website.
10) The Cost of Bid Document will not be refunded under any circumstance,
11) Tender copy should be reached only by Registered post / Speed post at Record
Branch. Khanderao Market Building, Vadodara Municipal Corporation, on or before Date :
6.11.2017 up to 16.00 hours.
12) The Tenderer are advised to read carefully & study all the pages of tender document which
forms part & parcel of the contract Document.
13) Tender shall visit the site before quoting tender to understand site condition to execute the
work and if required get necessary data at their own cost.
14) The tender will be liable to be rejected outright, if while submitting it ----
(cid:1) The tenderer proposes any alteration in the work specified in the tender or in the time
limit allowed for carrying out the work or any other condition.
(cid:1) Any of the pages of the tender are removed or replaced.
(cid:1) Any errors are made by him in the tender.
(cid:1) All corrections and addition or pasted slip are not initiated by tenderers.
(cid:1) The tenderer or in the case of a firm, each partner thereof does not sign or the
signature/signatures is/are not attested by a witness on page of the tender in the
space provided for the purpose.
(cid:1) The tenderers which do not fulfill any of the condition of those in the printed form and
those tenders which are incomplete.
15) Municipal Commissioner reserves right to accept any or reject all tenders without assigning
any reason thereof.

-sd-
City engineer,
Municipal Corporation
Vadodara
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Signature of Tenderer:
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TENDER AND ACCEPTANCE OF TENDER

Tender No : …………….
To,
The Municipal Commissioner,
Vadodara Municipal Corporation,
Khanderao Market, Rajmahal Road,
Vadodara.
1. I/We hereby accept tender for execution of the work of SUPPLY, ERECTION, TESTING &
COMMISSIONING OF SCADA SYSTEM WITH PERIPHERAL INSTRUMENTATIONS WORK IN
ALL APS & MPS OF SEWAGE DEPARTMENT
As per tender within the time schedule of completion of work for jobs, signed and accepted
by me/us, at the rates quoted by me/us for the whole work on turnkey basis in accordance
with Tender Notice, Terms and Conditions of the contract , Specifications for materials and
workmanship, drawing etc. all as detailed in the tender document.
2. It has been explained to me / us that time stipulated for completion of jobs in all respect and
in different stages mentioned in the “Time Schedule of Completion of job” and signed and
accepted by me/us is the essence of the contract. I/We agree that in the case of failure on
my/our part to strictly observe the time of completion of work in all respect according to the
schedule set out in the said ‘Time Schedule of Completion of job”, I/We shall pay
compensation to the owner as per provision and stipulations contained in clause (7-16) of
General conditions of contract and I/We agree for recovery being made as specified therein.
In exceptional circumstances extension of time which shall always be in writing may however
be granted by the Engineer-in – charge at his entire description of some items of work and
I/We agree that such extension of time will not be counted for the extension of completion of
works as stipulated for jobs and for the final completion of works as stipulated in the said
“Time Schedule of Completion of jobs.”
3. I/We agree to pay the earnest money and security deposit and accept the terms and
conditions as laid down in the memorandum below in this respect.

Sign & Seal of Contractor
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