Talent Acquisition: Recruiting Process

159 Pages·2017·8.36 MB·English

by  Shannon J. Young

Workday Job Aid
Talent Acquisition: Recruiting Process
Use this job aid to fill an open position.
• Page 2: Job Requisition and Post Job
• Page 13: Additional Actions — Job Requisition
• Page 24: Additional Actions — Post Job
• Page 31: Evergreen Requisition
• Page 41: Job Application Process
(Reviewing and Choosing Candidates)
• Page 70: Hire
• Page 108: Change Job

To learn more about Workday, find job aids and videos at
the Workday Help website at workday.trinity-health.org.

For additional assistance, contact your Tier 1
resource, as noted on the Workday Help website
at workday.trinity-health.org.
Updated as of May, 2017
©2017 Trinity Health - Livonia, MI
Job Requisition and Post Job
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TA: Job Requisition and Post Job
In Workday, a position is a chair, and a requisition is the permission to Description
put a body in that chair. Chairs can be filled for new positions, editing
This section shows the Talent Acquisition steps in
positions (e.g., one FT to two PT) or refilling a vacating/vacated position.
creating a requisition, posting a job and how to take
Note that creating a job requisition to refill a position does not change actions on existing job requisitions and job postings.
anything for the colleague currently in the position. Notes
• Managers are responsible for creating job requisitions,
coordinating with Talent Acquisition for follow up
Before You Start actions and reviewing candidates.
• Evergreen requisitions (e.g., for sourcing a pool of
Ensure local policies and procedures have been followed and appropriate
candidates) will be initiated by Talent Acquisition. See
approvals have been received before making changes. This may include:
Evergreen Requisition on page 31 for detailed steps.
 An open job requisition exists in Workday (Manager initiates the create
Related Reports
job requisition process)
• View Open Positions
 Manager works with Talent Acquisition, as necessary, to confirm need
• Open Position Summary
for requisition actions (e.g., changes, freeze/unfreeze, close)
• Headcount & Open Position Analysis
 Manager works with Talent Acquisition as necessary to confirm job • Critical Open Positions
posting requirements (e.g., timing)
Data Needed for Job Requisition and Post Job
SPECIAL NOTE:
The following data will be required:
While adding comments where indicated may
 Job Posting Site: Determine which job boards the job posting should be be helpful for the process, please note that
added to: Internal, Standard, Nursing, and/or sites posted using comments are auditable and therefore should
Broadbean be appropriate for the section.
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TA: Job Requisition and Post Job
Business Process Steps and Roles
Process roles are designated by “security role,” which do not reflect Additional Actions You Can Take
actual job titles. People may have multiple roles.
Job Requisitions
Create Job Requisition
See page 14 for the initial steps to take before starting an action
Managers are responsible for initiating a job requisition. However, on a job requisition, including:
managers should coordinate with Talent Acquisition to discuss the • Page 15: Edit Job Requisition
requisition, the posting(s), and ongoing candidate activities. • Page 18: View Job Requisition Change History
 Initiate Create Job Requisition: Manager • Page 19: Manage Job Requisition Freeze (freeze or unfreeze)
• Page 21: Close Job Requisition
 Review1: Manager’s Manager
Job Postings
 Review2: Primary Recruiter
See pages 25-26 for the initial steps to take before starting an
 Approve: Labor Resource Approver action on a job posting, including:
 Post Job: Recruiter • Page 27: View Job Posting Details
• Page 28: Update Job Posting
• Page 29: Unpost Job
ROLE:
Manager’s Primary Labor Resource • Page 30: Add Job Posting(s)
Manager Manager Recruiter Approver
Initiate Review1 Review2 Approve
Post Job
NOTE: This job aid only shows
steps for the Primary Recruiter.
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TA: Job Requisition and Post Job
Process Steps
Review2

Which role(s) can do this step?

• Primary Recruiter

NOTE:
1. Log in to Workday
This job aid picks up at the Review2
step. For details on the Initiate step, see
2. Click Inbox
the Manager job aid: Recruiting Process.
Rita Recruiter (5100007)

3. Find the Job Requisition task and click to open
(opens in the right pane of the screen)
(Matt Manager 1 (5100017))
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TA: Job Requisition and Post Job
Process Steps (continued)
Review2
4. Review the job requisition request;
click Approve or Send Back with instructions

IMPORTANT!
Be sure to validate hours, job

description, and questionnaires.

(Matt Manager 1 (5100017))

NOTE: If compensation assigned is outside of
the job profile’s range, an “error” will appear
when you click Approve. This is a caution

HINT: To add an additional notice. You may adjust (after conversations
reviewer(s), click Add Approvers. with the Manager/Manager’s Manager) or

click Approve again to accept the
compensation as it is.

5. Process moves on;
click Done
NEXT STEPS:
Lisa Labour (5100235) • Labor Resource Approver approves.
• Process returns to you to Post Job.
See next page for instructions.
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TA: Job Requisition and Post Job
Process Steps
Post Job

Which role(s) can do this step?

• Primary Recruiter

1. Log in to Workday
2. Click Inbox
Paula Primary (5100099)

3. Find the Post Job task and click to open
(opens in the right pane of the screen)
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TA: Job Requisition and Post Job
Process Steps (continued)
Post Job
4. Enter the information for one job posting

Job Posting Site

Choose from the list (see options below)
Job Posting Start Date
? Auto-populates based on date provided for
S
I Recruiting Start Date during the Initiate process
H
T step; current date is immediate
S
I
T Job Posting End Date
Click the prompt A
5. Click the add icon to add another H Enter if there is a set end date for the posting;
icon for options W
posting site; repeat for each this can also be added/updated at a later time
additional site Primary Posting
Not required; only Broadbean, Nursing, Provider
6. Type comments and click Submit
Career Site, and Standard may be marked as primary

• Broadbean
NOTES:
• External candidates will not be able to ET • CareerBuilder
access an internal (Workday) link. IS • Dice
G • Indeed
• Post and unpost actions are immediate.
N
7. Process continues; click To Do I • Internal (on Workday)
T
S • LinkedIn
O
P • Monster
IMPORTANT! B • Nursing
O
Workday will not post to external job boards J • Provider Career Site
except through Broadbean. Broadbean allows • Standard
Paula Primary (5100099)
you to post to multiple external job boards at
one time, including more options than
available from this menu (e.g., university sites).
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TA: Job Requisition and Post Job
Process Steps (continued)
Post Job
8. Click Broadbean Posting Center

(Matt Manager (5100007))

NOTES:
• You must create the external job postings
on Broadbean from this link. If you go past
this screen, you will need to Post Job to

Broadbean again to access the link.
• Link opens a new window and takes you

to the Broadbean website.
• You must be set up as a user to access the

Broadbean website.

9. On the Broadbean site,
click the box next
to every job board you
NOTE: The job boards you see will be
want to post to OR click
based on your user access. You may
the box next to All Sites
see more job boards than shown here.
Below to post to all
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TA: Job Requisition and Post Job
Process Steps (continued)
Post Job
NOTE: The following job requisition
10.Type the details to go in the job posting
data is mapped to Broadbean:
(* indicates required information)
• Job Reference Number
• Job Title

• Job Location
• Job Description
• Apply Online URL

SCREEN CONTINUES

IN NEXT COLUMN
11.Click Continue
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