Talent Acquisition Management (TAM) PDF
Preview Talent Acquisition Management (TAM)
Hiring Manager Talent Acquisition Management (TAM) Reference Guide Human Resource Information System (HRIS) V3 TABLE OF CONTENTS LOG INTO PEOPLESOFT..................................................................................................................................................3 Part I: Create a New Job Posting.......................................................................................................................................5 Job Details (Section 1 of 8).............................................................................................................................................5 Job Posting (Section 2 of 8)..........................................................................................................................................21 Hiring Team (Section 3 of 8)..........................................................................................................................................47 Competencies and Advertising (Section 4 of 8)............................................................................................................56 Part II: Managing Applicants............................................................................................................................................71 Evaluate Applicants (Section 5 of 8).............................................................................................................................71 Manage Interviews (Section 6 of 8)...............................................................................................................................92 Evaluate Interviews (Section 7 of 8)............................................................................................................................100 Offer Job (Section 8 of 8)............................................................................................................................................112 Job Aids...........................................................................................................................................................................135 Job Details (Section 1 of 4) - Job Aid..........................................................................................................................135 Job Posting (Section 2 of 4) – Job Aid........................................................................................................................136 Hiring Team (Section 3 of 4) – Job Aid.......................................................................................................................137 Competencies and Advertising (Section 4 of 4) – Job Aid..........................................................................................138 Evaluate Applicants (Section 5 of 8) – Job Aid...........................................................................................................139 Manage Interviews (Section 6 of 8) – Job Aid.............................................................................................................140 Evaluate Interviews (Section 7 of 8) – Job Aid............................................................................................................141 Offer Job (Section 8 of 8) – Job Aid............................................................................................................................142 Notes.........................................................................................................................................................................143 Appendix.........................................................................................................................................................................144 OASIS PeopleSoft Training Digest for TAM................................................................................................................144 Other Resources.........................................................................................................................................................154 Key board Shortcuts....................................................................................................................................................163 Glossary.......................................................................................................................................................................165 NEXT STEPS..................................................................................................................................................................166 Talent Acquisition Manager Log In LOG INTO PEOPLESOFT Before you can begin any work, you must login to the system. To get there, choose one of three choices; go to ASU Interactive > Recruiting OR, the PeopleSoft website: https://hrsa.oasis.asu.edu OR the OASIS website http://asu.edu/oasis/ If you click on the OASIS site find the link titled “HR & SA Administrative System” which is highlighted below. (Note the other information that appears on this page as well.) The HR & SA Administrative System is not PeopleSoft. This takes you to https://hrsa.oasis.asu.edu/ which looks just like PeopleSoft. You should see a login screen like this: Figure 1 – The Login Screen Click Here Page 3 of 167 Last Revised March 17, 2007 Copyright 2007 – Arizona State University Talent Acquisition Manager Log In Figure 1 – The Login Screen Log in with your ASURITE ID and password. Page 4 of 167 Last Revised March 17, 2007 Copyright 2007 – Arizona State University Talent Acquisition Manager Part I: Create a New Job Posting – Job Details Part I: Create a New Job Posting Job Details (Section 1 of 8) NOTE: Before creating a job, the Hiring Manager must request Position Management. Complete a Position Change Request form and submit to Position Management, Kim Rohr. Creation of a New Job Posting in PeopleSoft takes place by completing five distinct processes. They are: Job Details Job Posting Hiring Team Competencies Advertising • Entering Job Details creates the new posting in the system. • The Job Posting process prepares the system to post it externally. • Then the Hiring Team must be designated. PeopleSoft, offers an efficient means of disseminating news to all members of the team. • Competencies are automatically populated but, there is an option to remove one of the conditions, which we will cover. • Finally, the types of media to be used in Advertising the position must be entered. Human Resources then determines the cost of advertising then notifies the department of the cost before proceeding. We will begin by clicking the Recruiting link on the Home page. Page 5 of 167 Last Revised March 17, 2007 Copyright 2007 – Arizona State University Talent Acquisition Manager Part I: Create a New Job Posting – Job Details Figure 1 Step Action 1 Click on Recruiting This is the Home page. After you log in, you will always start here. All hiring screens are accessed from the Recruiting link. Page 6 of 167 Last Revised March 17, 2007 Copyright 2007 – Arizona State University Talent Acquisition Manager Part I: Create a New Job Posting – Job Details Figure 2 Step Action 2 Click on Create New Job Opening This brings us to the Fan page in PeopleSoft. Page 7 of 167 Last Revised March 17, 2007 Copyright 2007 – Arizona State University Talent Acquisition Manager Part I: Create a New Job Posting – Job Details Figure 3 Step Action 3 Click the Arrow on the drop-down menu for the Job Opening Type field 4 Select your Requisition type A Continuous Job Opening is for a posting that requires several individuals at any one time, and/or it can be for a posting with a continuous turn over rate. Examples of these types of jobs may be police aids, or residence life workers. A Standard Requisition is used to hire one or more people for a specific job. For that reason we are selecting Standard Requisition for the example we use in this exercise. Emergency hires and Waivers are projected to be added in a later implementation phase of PeopleSoft. Page 8 of 167 Last Revised March 17, 2007 Copyright 2007 – Arizona State University Talent Acquisition Manager Part I: Create a New Job Posting – Job Details Figure 4 Step Action 5 Click the Arrow on the drop-down menu for the Business Unit field Next, select your business unit. For the purpose of this series of exercises we are going to post an Office Specialist Sr. position in the ASU Bookstore, within the Business and Finance Business Unit. Page 9 of 167 Last Revised March 17, 2007 Copyright 2007 – Arizona State University Talent Acquisition Manager Part I: Create a New Job Posting – Job Details Figure 5 Step Action 6 Select your Business Unit Page 10 of 167 Last Revised March 17, 2007 Copyright 2007 – Arizona State University
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