Table of Contents Agenda 4 Eagle Scout Malcolm Elijah Shepard Staff Report 7 Fire Chief Ron ...

281 Pages·2017·32.16 MB·English

Table of Contents

Agenda 4
Eagle Scout Malcolm Elijah Shepard
Staff Report 7
Fire Chief Ron Fowler
Staff Report 8
Fire Department Award of International Reaccreditation Status
Staff Report 9
Master Police Officer II Monique Holt
Staff Report 10
Police Captain Beth Greene
Staff Report 11
Annexation of 51.5 Acres located south of W. Unionville-Indian
Trail Road in between Poplin Road and Ridge Road
Staff Report 12
Plat 14
Petition-Dillingham 15
Petition-Henderson 19
Resolution to Investigate 23
Resolution for Public Hearing 24
Annual Tax Settlement of Tax Collector for 2016
Staff Report 29
Donation to Fire Department from Council Member Gary
Anderson
Staff Report 32
Donation to Police Department from Council Member Gary
Anderson
Staff Report 34
Unspent Appropriations
Staff Report 36
Budget Amendment 38
Call for Public Hearing to be Held September 5, 2017 to
consider Zoning Map Amendment Request to Rezone property
located south of W. Unionville-Indian Trail Road and in between
Poplin Road and Ridge Road from RA-40 to Conditional District
(CD) “Poplin Grove”
Staff Report 39
Certification of Tax Base and Tax Charge for 2017-2018
Staff Report 40
Disbursement of Fiscal Year 2017-2018 City Council
Discretionary Funds
Staff Report 42
Staff Report 44
Financial Reports for July 2017
FUND BAL as of 06-30-17 as of 8-7-17 46
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Monroe 1 pg FY18 budget to actual report July 8-7 49
Monroe Bdgt to Act Tables FY18 July 8-07 50
Minutes of City Council Regular Meeting of July 18, 2017
Minutes 110
Minutes of General Services Committee Meeting of July 13,
2017
Minutes 140
Minutes of Historic District Commission Meeting of May 8, 2017
Minutes 151
Minutes of Planning Board Meeting of June 7, 2017 and July 12,
2017 (Draft)
Minutes 158
Minutes of Planning Board Meeting of July 12, 2017
(Draft) 170
Minutes of Public Safety Committee Meeting of March 20, 2017
Minutes 177
Summary of Contracts Awarded, Change Orders Approved, and
City Manager’s Settlement of Claims
Staff Report 180
Building Inspections Interlocal Agreement with Town of Waxhaw
Staff Report 187
Resolution and Interlocal Agreement 188
Exchange and Purchase of Golf Cars and Utility Cars for
Monroe Country Club
Staff Report 193
Resolution 195
Public Notice 196
Proposal 197
Retiring Employee Mark Anthony Greene
Staff Report 215
Small Government Term Enterprise License Agreement
Staff Report 218
Use of Community Development Block Grant (CDBG) Funds
from North Carolina Department of Commerce and U.S.
Department of Housing and Urban Development
Staff Report 220
Annexation of 17.6 Acres Located at the intersection of MLK Jr.
Boulevard and Weddington Road
Staff Report 222
Ortho Map 225
Annexation Map 226
Certificate of Sufficiency 227
Ordinance 229
Zoning Map Amendment Request to Rezone Property Located
at Intersection of MLK, Jr. Boulevard and Weddington Road
from Residential Single-Family (R-20) to Conditional District
(CD) “NEQ MLK & Weddington”
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Staff Report 233
Ortho Map 237
Zoning Map 238
Site and Landscape Plans 239
Elevations 241
Resolution 249
US Highway 74 and US Highway 601 Interchange
Improvements (Project U-5723)
Staff Report 250
Concept Plan 252
Energy Services Pay Issues
Staff Report 253
Policy 256
Operational Update 258
Science Center Update
Staff Report 275
Schematic Design 277
Public Comment Period
Staff Report 280
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CITY OF MONROE
CITY COUNCIL REGULAR MEETING
300 WEST CROWELL STREET
MONROE, NORTH CAROLINA 28112
AUGUST 15, 2017 – 6:00 PM
AGENDA
www.monroenc.org

RECOGNITIONS

1. Eagle Scout Malcolm Elijah Shepard

2. Fire Chief Ron Fowler

3. Fire Department Award of International Reaccreditation Status

4. Master Police Officer II Monique Holt

5. Police Captain Beth Greene

CONSENT AGENDA

The City Council uses a Consent Agenda to consider items that are non-controversial and
routine. The Consent Agenda is acted upon by one motion and vote of the Council. Items
may be removed from the Consent Agenda and placed on the Regular Agenda at the request
of a Council Member or Citizen with consent of Council. The Consent Agenda contains the
following items:

6. Annexation of 51.5 Acres located south of W. Unionville-Indian Trail Road and in between
Poplin Road and Ridge Road
A. Resolution Directing Clerk to Investigate Petition Received under G.S. §160A-58.1
B. Resolution Fixing Date of Public Hearing to be Held September 5, 2017 on Question of
Annexation pursuant to G.S. §160A-58.1

7. Annual Tax Settlement of Tax Collector for 2016

8. Budget Amendments
A. Donation to Fire Department from Council Member Gary Anderson
B. Donation to Police Department from Council Member Gary Anderson
C. Unspent Appropriations

9. Call for Public Hearing to be Held September 5, 2017 to consider Zoning Map Amendment
Request to Rezone property located south of W. Unionville-Indian Trail Road and in between
Poplin Road and Ridge Road from RA-40 to Conditional District (CD) “Poplin Grove”
Last Rev. 8/30/2017 12:44 PM

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10. Certification of Tax Base and Tax Charge for 2017-2018

11. Minutes and Reports
A. Disbursement of Fiscal Year 2017-2018 City Council Discretionary Funds
1) Council Member Gary Anderson
2) Council Member Surluta Anthony
B. Financial Reports for July 2017
C. Minutes of City Council Regular Meeting of July 18, 2017
D. Minutes of General Services Committee Meeting of July 13, 2017
E. Minutes of Historic District Commission Meeting of May 8, 2017
F. Minutes of Planning Board Meeting of June 7, 2017 and July 12, 2017 (Draft)
G. Minutes of Public Safety Committee Meeting of March 20, 2017
H. Summary of Contracts Awarded, Change Orders Approved, and City Manager’s
Settlement of Claims

12. Resolutions
A. Building Inspections Interlocal Agreement with Town of Waxhaw
B. Exchange and Purchase of Golf Cars and Utility Cars for Monroe Country Club

13. Retiring Employee Mark Anthony Greene
A. Award of Service Side Arm (Surplus Equipment)
B. Resolution

14. Small Government Term Enterprise License Agreement
A. Award of Renewal Contract to ESRI
B. Authorization for City Manager to Execute Documents

REGULAR AGENDA

Public Hearings – Please adhere to the following guidelines:

• Proceed to the podium, and state your name and address clearly;
• Be concise; avoid repetition; limit comments to three (3) minutes or less;
• Designate a spokesperson for large groups.

15. Use of Community Development Block Grant (CDBG) Funds from North Carolina
Department of Commerce and U.S. Department of Housing and Urban Development
A. Public Hearing
B. Action

16. Annexation of 17.6 Acres Located at the intersection of MLK, Jr. Boulevard and Weddington
Road
A. Public Hearing
B. Action
Last Rev. 8/30/2017 12:44 PM

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17. Zoning Map Amendment Request to Rezone Property Located at Intersection of MLK, Jr.
Boulevard and Weddington Road from Residential Single-Family (R-20) to Conditional
District (CD) “NEQ MLK & Weddington”
A. Public Hearing
B. Action

18. US Highway 74 and US Highway 601 Interchange Improvements (Project U-5723)

19. Energy Services Pay Issues
A. Market Pay Differential Policy
B. Operational Update

20. Science Center Update

21. Public Comment Period

• Agenda is tentative and is subject to change up to and including the time of the meeting.

• Addressing Item on Agenda: Prior to the Meeting, please complete the Sign-up Sheet located in the
Lobby area. Each speaker will be limited to three minutes.

• Addressing Item Added to Agenda during Meeting: Please raise your hand during the item you wish to
address. Each speaker will be limited to three minutes.

• Cell Phones/Pagers: As a courtesy, please turn off cell phones and pagers while Meeting is in progress.

• Rules Governing the Public Comment Period During Regular City Council Meetings( Resolution R-2005-
35):
1. A Public Comment Period shall be placed on the agenda of each Regular City Council Meeting. Said
Agenda item shall occur at the end of the Agenda but before any Closed Session held at the end of the
meeting.
2. Each person desiring to speak during the Public Comment Period shall sign up to speak prior to the start
of the Meeting on the form provided by listing their name and topic on which he or she will speak.
3. A total time of 30 minutes will be allotted for the Public Comment Period at the end of which those who
signed up to speak may be requested to hold their comment until the next regular Public Comment
Period during which they will be given priority for comment. Council, in its discretion, may extend the
time allotted for Public Comment.
4. Each speaker shall be allotted up to three minutes to speak which shall be strictly observed unless
otherwise extended at the discretion of the Council.
5. Speakers shall at all times maintain proper decorum and shall make their comments in a civil manner.
Speakers shall remain at the podium to make comments and not approach Council or staff without the
express invitation of the Mayor or presiding officer.
6. At the request of Council, groups of persons supporting or opposing the same positions may be asked
to designate a spokesperson to speak.
7. Speakers shall not speak on any topic which is the subject of a public hearing on the same agenda.
8. Council will refrain from engaging in a dialogue with speakers except to the extent necessary to clarify
the speaker’s position.
9. No formal action will be taken by Council during the same meeting on any matter which was initially
introduced during the Public Comment Period.
10. Council shall not restrict the subject matter of any comment based on content in any way except as
provided herein.
Last Rev. 8/30/2017 12:44 PM

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STAFF REPORT

TO: City Council

VIA: E.L. Faison, City Manager

DATE: August 15, 2017

FROM: Bridgette H. Robinson

PREPARED BY: Bridgette H. Robinson, City Clerk

SUBJECT: Recognition of Eagle Scout Malcolm Elijah Shepard

SUMMARY STATEMENT

Recognition of Eagle Scout Malcolm Elijah Shepard at the request of Council Member Surluta
Anthony.

REVIEW

Malcolm Shepard is a member of Boy Scout Troop #276 in Indian Trail. Mr. Shepard earned the
rank of Eagle Scout on June 12, 2017.

RECOMMENDATION

Council Member Anthony has requested that City Council recognize Mr. Shepard on this
accomplishment.
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STAFF REPORT

TO: City Council

VIA: E.L. Faison, City Manager

DATE: August 15, 2017

FROM: E. L. Faison, City Manager

PREPARED BY: Sheila Couick, Administrative Assistant

SUBJECT: Recognition of Fire Chief Ron Fowler

SUMMARY STATEMENT

City Council is requested to recognize Fire Chief Ron Fowler as being installed as President of
Southeastern Association of Fire Chiefs.

REVIEW

Chief Ron Fowler was recently installed as President of the Southeastern Association of Fire
Chiefs. The Southeastern Association of Fire Chiefs is a division of the International Association
of Fire Chiefs and consists of membership from 10 states; including North and South Carolina,
Virginia, West Virginia, Tennessee, Kentucky, Georgia, Florida, Alabama and Mississippi. Chief
Fowler served as North Carolina’s representative on the 15 member Board of Directors prior to
being elected as 2nd Vice-President in 2015. He then ascended to 1 st Vice-President and is now
serving a one year term as President. Chief Fowler also previously served as President of the North
Carolina Association of Fire Chiefs.

RECOMMENDATION

City Council is requested to recognize Chief Ron Fowler on this achievement.
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STAFF REPORT

TO: City Council

VIA: E. L. Faison, City Manager

DATE: August 15, 2017

FROM: Ron Fowler, Fire Chief

PREPARED BY: Sheila Couick, Administrative Assistant

SUBJECT: Fire Department Reaccreditation

SUMMARY STATEMENT

City Council is requested to recognize the Fire Department on the accomplishment of being
reaccredited by the Commission on Fire Accreditation International.

REVIEW

The Monroe Fire Department has been reaccredited by the Commission on Fire Accreditation
International (CFAI) for meeting the criterial established through the Commission’s self-
assessment and accreditation program. The department was evaluated by a peer assessment team
in May and awarded accredited agency status by the Commission last month. Mayor Kilgore and
City Manager Larry Faison accompanied Chief Officers of the Fire Department in representing the
fire department at the Commission hearing. The CFAI process is voluntary and provides an agency
with an improvement model to assess their service delivery and performance internally and then
works with a team of peers from other agencies to evaluate their completed self-assessment. The
accredited agency status is good for five years provided that annual compliance reports are
submitted and approved.

RECOMMENDATION

City Council is requested to recognize the Fire Department on this achievement.
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STAFF REPORT

TO: City Council

VIA: E.L. Faison, City manager

DATE: August 15, 2017

FROM: Bryan G. Gilliard, Police Chief

PREPARED BY: Bridgette H. Robinson, City Clerk

SUBJECT: Recognition of Master Police Officer II Monique Holt

SUMMARY STATEMENT

City Council is requested to recognize Master Police Officer II Monique Holt.

REVIEW

Master Police Officer II Monique Holt completed the School Resource Officer Certificate Program
through the North Carolina Justice Academy on June 1, 2017.

RECOMMENDATION

City Council is requested to recognize Officer Holt on this achievement.

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