student representative council agenda

213 Pages·2016·12.45 MB·English

Student Representative Council Agenda – 18 April 2016
AGENDA

STUDENT REPRESENTATIVE COUNCIL
Notice is hereby given of a meeting of the Student Representative Council
Date: Tuesday, 19 April 2016
Time: 1.00 pm QLD | 2.00 pm NSW and VIC | 11.00 am WA
Venue: Council Room, Bruce Hiskens Building, CQUniversity Rockhampton, North
Conference ID: Internal: 3029; External: [email protected]
1* Opening of Meeting Mr Brown
2* Recording of those Present and Apologies Ms Paris
3* Declarations of Conflict of Interest Mr Brown
4* Starring of Additional Items Mr Brown
Items starred are for consideration. Unstarred items will be approved/noted en bloc.
5*  Confirmation of Minutes and any Business Arising from the previous meeting held Mr Brown
on Tuesday, 15 March 2016
6  Review of Action Sheet
MATTERS FOR DECISION
7*  Transforming Practice Programme: Students as Partners’ Ms Mureau
8*  Teacher Self-Portrait Competition Ms Souter
9*  Moodle Forum Notifications Ms Swarbrick
10*  National Student Leadership Forum Ms Paris
MATTERS FOR DISCUSSION
11*  Course Evaluation Questions Prof. Pienaar
12*  Student Orientation for Term 1, 2016 – Report Mr Veraa
13*  Meetings with University Students Mr Sagar
14*  Clubs and Societies Handbook Suite Ms Paris
MATTERS FOR NOTING AND INFORMATION
15  CQUniversity Australia Annual Report 2015 Ms Paris
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Student Representative Council Agenda – 18 April 2016

GENERAL BUSINESS

16* Items for Members to Raise

17* General Discussion

18 Next Meeting

The next meeting of the Student Representative Council will be held on Tuesday,
17 May 2016 at CQUniversity Rockhampton, North.

Agenda items for this meeting are to be submitted no later than 9.00 am on
Monday, 9 May 2016.

19 Closure

MR BENJAMIN BROWN
Chair

 Denotes documentation attached

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Student Representative Council – 15 March 2016

MINUTES

STUDENT REPRESENTATIVE COUNCIL

Unconfirmed minutes of the meeting of the Student Representative Council

Date: Tuesday, 15 March 2016
Time: 1.00 pm
Venue: Council Room, Bruce Hiskens Building, CQUniversity Rockhampton, North

PRESENT: Mr B Brown (Chair) Ms H Mureau
Mr R Bird Ms M Oxley
Ms T Da Rin Perette Ms C Pepper
Ms A Goodey Ms J Roberts
Ms L Knop Ms K Seary
Mr B Mitchell Ms J Straton

IN ATTENDANCE: Ms A Croft Ms J Paris (Secretary)
Mr T Clarke (for item 9) Dr E Holgate (for item 9)
Dr J Fleming (for item 6) Ms M Swarbrick
Ms B Large (for item 12)

APOLOGIES: Ms N Pearse Ms J Perry

1 OPENING OF MEETING

The Chair declared the meeting open at 1.04 pm and acknowledged the Traditional Owners of the land on which
the meeting took place.

Ms Lynne Knop was welcomed as a member of Council holding the seat as the Alumni Representative.

The Council of Central Queensland University has appointed Mr Benjamin Brown as its elected student member,
to the Student Representative Council. Mr Brown’s previous position as the Wide-Bay Burnett Representative will
subsequently be available for student nomination.

The installation ceremony for CQUniversity’s third Chancellor, Mr John Abbott, was held at CQUniversity
Rockhampton, North on Sunday, 6 March 2016. The Chair attended this event, commenting that it was great to
be involved in such a momentous occasion.

2 DECLARATIONS OF CONFLICT OF INTEREST

No conflicts of interest were declared.

3 STARRING OF ADDITIONAL ITEMS AND ADOPTION OF UNSTARRED ITEMS

The Chair invited members of Council to ‘star’ any additional items of business that they wished to discuss.
‘Unstarred’ items would then be accepted en bloc. No additional items were starred.

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Student Representative Council – 15 March 2016

Resolution:
The Student Representative Council resolved as recommended with respect to all unstarred items.

4 CONFIRMATION OF MINUTES AND ANY BUSINESS ARISING

Council considered the minutes of the meeting held on Friday, 4 December 2015.

Resolution:
The minutes of the meeting held on Friday, 4 December 2015 were confirmed as a true and accurate record of that
meeting.

5 REVIEW OF ACTION SHEET

Item 1: Strategy for Sponsorship Requests
This item is scheduled for Monday, 18 April 2016.

Item 2: Student Representative Council Portal Page
This item is in progress.

Item 3: Terms of Reference
The item is complete and can be removed from the Action Sheet.

Item 4: Overseas Travel
Discussions were held between Professor Leone Hinton, Dean, School of Nursing and Midwifery and Ms Jana Paris,
Coordinator, Student Representative Council (SRC) where it was decided that, at this point in time, overseas travel
is not recommended for the SRC. Alternatively, Mr Ryan Bird, Cairns and Far North Queensland Representative is
exploring the potential for an annual SRC facilitated New South Wales ski trip. This item can be removed from the
Action Sheet.

Item 5: Clubs and Societies
After extensive staff and student consultation, the Clubs and Societies Handbook suite will be live on the SRC
Portal Page Friday, 15 April 2016.

Item 6: Council Promotional video/promotional material
This item is in progress.

Part A: Reports and recommendations to
the University Council and/or University Management

Nil items.

Part B: Matters finalised or remaining for discussion

6 TRANSFORMING PRACTICE PROJECT

Dr Julie Fleming, Team Leader, Academic Professional Development, explained that the Learning and Teaching
Services is aiming to engage with the student voice through a participatory approach in which students are active
agents in informing curriculum change.

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Student Representative Council – 15 March 2016

Dr Fleming sought a SRC nominee to assist in this project, noting that some travel would be required. Anticipated
outcomes of the project will lead to transformative practices in the way in which students play a more active role
in contributing to the process of continuous curriculum improvement at CQUniversity.

After some discussion, Ms Heidi Mureau, Postgraduate Distance Education Representative, put forth nomination
to be involved in the Transforming Practice Project. Ms Mureau will provide the Council with a report on the key
learnings of this project.

Resolution:
Council approved Ms Heidi Mureau, Postgraduate Distance Education Representative, as the SRC participant in the
Transforming Practice Project.

7 TEACHER SELF-PORTRAIT COMPETITION

This item has been carried over to the next SRC meeting scheduled for Tuesday, 19 April 2016.

8 CLUBS AND SOCIETIES FUNDING ALLOCATION COMMITTEE

The SRC Terms of Reference outline that the Council may establish sub-committees of either a standing or ad hoc
nature. In alignments of this, and in the interest of equability and best practice of funding allocations, Ms Paris,
recommended the approval for a Clubs and Societies Funding Allocation Committee which will consider funding
submissions received from University affiliated clubs and societies that have been endorsed by the Student
Representative Council.

Resolution:
Council approved the establishment of the Clubs and Societies Funding Allocation Committee as a sub-committee
to the Student Representative Council.

9 STUDENTONE FOR HIGHER EDUCATION PROJECT

Dr Eric Holgate, Senior Academic, Articulations, and Mr Thomas Clarke, Self-Service Lead, StudentOne for Higher
Education Project, discussed that there will be significant change in the current Higher Education Student
Management system as CQUcentral is replaced with a next-generation StudentOne system on 4 October 2016.
The new system will see significant improvement and change in the way students manage their study, from
application to release of grades, to completion.

Section 4 of the provided Higher Education StudentOne Implementation: Student Engagement Strategy, notes
that the SRC will be engaged with extensively throughout the project. Engagement with the Council will take place
over three main phases:

Phase 1: Commenced at the present meeting of 15 March 2016, with SRC members invited to nominate to be a
part of the StudentOne focus group. Council members offered the following suggestions:

• leveraging participation from Start Uni Now (SUN) students to be involved in focus groups; and
• accessing the University’s Widening Participation Officers to source prospective year 12 students.

Phase 2: Further engagement with the SRC to take place in June 2016, with an update to be given on the findings
from the first focus group session held with students.

Phase 3: The third phase of engagement with the SRC will take place on the 20 September 2016 and will involve
detailing the findings from the July focus group session; any changes made to systems or processes as a result of
this focus group; and details on the plans for cutover at go-live from a student perspective.
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Student Representative Council – 15 March 2016

Ms Margie Oxley, Undergraduate Distance Education Representative nominated to be a part of the StudentOne
for Higher Education Project with any further interested Council members to email there nomination to Ms Paris
by 1 April 2016.

10 COUNCIL ORIENTATION STALLS AND ACTIVITIES TERM 1 - 2016

The Chair commended SRC involvement in Orientation Term 1 – 2016 stalls noting that stalls were held at the
following CQUniversity locations:

CQUniversity Bundaberg Campus CQUniversity Melbourne Campus
CQUniversity Cairns Campus CQUniversity Rockhampton, North Campus
CQUniversity Gladstone Campus CQUniversity Townsville Campus
CQUniversity Mackay Campus

Council members each enjoyed the interactive aspect of being involved in hosting o-week stalls. Ms Jenny Roberts,
Deputy Vice-Chancellor (Student Experience and Governance) commended the Councils extraordinarily positive
move to be involved in Orientation which was noted as a new initiative for the University.

11 EVENT MERCHANDISE

The Council discussed SRC merchandise, commenting that the SRC slap bands that were purchased for orientation
were a fun novelty that students enjoyed. Discussion was held regarding what other merchandise the SRC would
like to purchase for future events. Ms Mureau highlighted that brand integrity must be upheld, noting that a lot of
CQUniversity merchandise is already available for purchase through the University’s bookshop. It was advised
that SRC merchandise should be consistent with the purpose of the Student Council and align ultimately with why
the SRC exists.

12 LIBRARY ADVISORY GROUP

Ms Briony Large, Student Library Advisory Group, provided the Council with information on the Library Advisory
Group which assists with recommendations and actions for matters that may impact the library. The Library
Advisory Group also reviews changes in technological advances and endeavours to provide students and staff
with the right tools to succeed.

The Council thanked Ms Large for her report and welcomed bi-monthly Library Advisory Group updates.

13 STUDENT REPRESENTATIVE COUNCIL TERMS OF REFERENCE

Council noted the Student Representative Council Terms of Reference. As per discussions between Ms Roberts,
Ms Karen Seary, Associate Dean, School of Academic Learning Services, and Ms Paris, the Terms of Reference will
be reverted to separating the seat of ‘one enabling student’ to:

• One Skills for Tertiary Education Preparatory Studies Representative
• One Tertiary Entry Program Representative.

14 GENERAL DISCUSSION

Ms Paris advised that student elections are progressing really well. All vacant seats are expected to be filled with
the exception of the two seats for Vocational Education and Training (VET). The online election system is live for
eligible students to cast their vote from 18 March 2016 until 11.59 pm, 1 April 2016.

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Student Representative Council – 15 March 2016

Concern was again raised in relation to the amount of student email correspondence. Ms Maegan Swarbrick,
Student Communications Officer, will liaise with Mr Shaune Sinclair, Deputy Director (Learning Environments and
Libraries) to address this item further.

Ms Swarbrick will submit an agenda item for the meeting of Tuesday, 19 April 2016 to relay discussions with Mr
Sinclair and provide possible solutions to help mitigate this matter.

15 NEXT MEETING

The next meeting of the Student Representative Council will be held on Tuesday, 19 April 2016 at CQUniversity
Rockhampton, North.

16 CLOSURE

The Chair declared the meeting closed at 2.20 pm.

MR BENJAMIN BROWN
Chair
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THE STUDENT REPRESENTATIVE COUNCIL OF CENTRAL QUEENSLAND UNIVERSITY
Action Sheet – for 19 April 2016 meeting

Item Date Reference Action By Action Required Status
1 24/07/15 Strategy for Professor Pierre Viljoen The Council is to discuss and develop a strategy of Strategy Session confirmed for
Sponsorship requests approach for sponsorship requests. Monday, 18 April 2015 from
2.00 – 5.00 pm.
20/10/15 Professor Pierre Viljoen has been invited to facilitate a
SRC strategy session.
9/11/15
Ms Margie Oxley submitted a draft Sponsorship
Guidelines Proposal to be considered in conjunction
with the planned December strategy session.
2 31/08/15 Student Ms Jana Paris Ms Jana Paris to liaise with Ms Maegan Swarbrick, This item is in progress.
20/10/15 Representative Communications Officer.
Council Portal Page

9/11/15 Further consultation with the Marketing Directorate
and Communications Directorate has occurred with a
proposal to be submitted to the December meeting.
3 20/10/15 Clubs and Societies Ms Jana Paris Development of guidelines for established clubs and Refer to item 14.
Societies identified as a priority item.
10/11/15
Ms Paris to meet with La Trobe University, Tuesday,

10 November 2015.

10/03/16 Draft version developed and released for
consultation/review by Associate-Vice Chancellors and
selected University staff and students February 2016.

Clubs and Societies Handbook Suite available from
15/03/16
Friday, 15 March 2016.
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Action Sheet for the 19 April 2016 Student Representative Council meeting

Item Date Reference Action By Action Required Status
4 20/10/15 Council Promotional Council members and Work on ideas for developing a Council Promotional This item is in progress.
Video/promotional Coordinator, Student Video and material. Liaise with Associate Vice-
material Representative Council Chancellors for advice and input in addition to
sourcing creative students with videography skills.
9/11/15
Ms Paris has liaised with the Marketing Directorate

and Student Experience Directorate. Marketing
indicated support for an animated video and will send
through quotes for this item.
5 15/11/16 Transforming Practice Ms Heidi Mureau Provide the SRC with key learnings on the Refer to agenda item 7.
Project Transforming Practice Project.

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STUDENT REPRESENTATIVE

C OUNCIL

TRANSFORMING PRACTICE PROGRAMME: STUDENTS AS PARTNERS’
Meeting Date: 19 April 2016 Submitted by: Ms Heidi Mureau
Postgraduate Distance Education
Representative, Student Representative
Council
Action required: For discussion

Strategic Plan Alignment: Providing a Great Student Experience

Recommendation:
That Student Representative Council (SRC) note the learnings from the ‘Transforming Practice Programme:
Students as Partners’ residential workshop and provide their feedback on the proposed approach to
implementing this programme within CQUniversity.

Issue:
End of semester course evaluations could be more meaningful for students and teachers.

Background:
The focus of this year’s Transforming Practice Programme is Students as Partners. It is a call to action in Higher
Education (HE) for collaboration between students and teachers to improve the learning experience. The
programme is not prescriptive: each university is encouraged to undertake their own analysis as to what this may
potentially look like in their own environments, to develop strategies that suit their unique context.

Rationale:
The current thinking is that end of semester course evaluations mechanism is not designed for maximum
usefulness for students and teachers. It only occurs once, toward the end of a course, and results take weeks to
compile and publish. The results are therefore retrospective – giving current students and teachers no opportunity
to use the results for improving aspects of the course during the semester, only at the end when students are
moving on to other subjects anyway. It is expected that improving the course evaluations mechanism would allow
for such opportunity, and give students and teachers the power to refine aspects of a course during its delivery
and facilitate better learning experience. To validate this hypothesis, CQU would undertake focus groups with
staff and students to explore the issue of course evaluations: what is working well, what isn’t working well, and
identify opportunities and ideas for improvement. The first step in this process to gauge the thoughts of the SRC.

Consultation:
• Dr Julie Fleming, Team Leader, Academic Professional Development/Head of Program, GCTE
• Professor Denise Wood, Director, Centre for Regional Advancement of Learning, Equity, Access & Participation
• Ms Heidi Mureau, Postgraduate Distance Education Representative, SRC.

Conclusion:
The end of semester course evaluations mechanism has been identified as an underdeveloped opportunity for
improving student collaboration in improving learning and teaching. Feedback is requested from SRC to either
validate or invalidate this theory, prior to commencing broader student and staff engagement on the issue.

Attachment:
• Transforming Practice Programme Residential Report April 2016.pptx.

Communication of Outcomes:
• Dr Julie Fleming and Professor Denise Wood.