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DUDLEY KNOX LIBRARY NAVAL POSTGRADUATE SCHOOL MONTEREY CA 93943-5101 NAVAL POSTGRADUATE SCHOOL MONTEREY, CALIFORNIA THESIS STREAMLINING THE CONTRACT CLOSEOUT PROCESS by James Valovcin December 1995 Principal Advisor: David V. Lamm Approved for public release; distribution is unlimited. REPORT DOCUMENTATION PAGE FormApprovedOMBNo. 0704-0188 Publicreportingburdenforthiscollectionofinformationisestimatedtoaverage 1 hourperresponse,includingthetimeforreviewinginstruction, searchingexistingdata sources,gatheringandmaintainingthedataneeded,andcompletingandreviewingthecollectionofinformation Sendcommentsregardingthisburdenestimateoranyother aspectofthiscollectionofinformation, includingsuggestionsforreducingthisburden, toWashingtonHeadquartersServices, DirectorateforInformationOperationsand Reports. 1215JeffersonDavisHighway, Suite 1204, Arlington, VA22202-4302, andtotheOfficeofManagementandBudget, PaperworkReductionProject(0704-0188) WashingtonDC 20503 1 AGENCY IJSE ()NLY (Leave blank) 2 REPORT DATE REPORT TYPE AND DATES COVERED December 1995 Master's Thesis TITLE AND SUBTITLE STREAMLINING THE CONTRACT FUNDING NUMBERS CLOSEOUT PROCESS AUTHOR(S) James Valovcin PERFORMING ORGANIZATION NAME(S)AND ADDRESS(ES) PEREORMTNG ORGANIZATION Naval Postgraduate School Monterey CA 93943-5000 REPORT NUMBER 9. SPONSORTNG/MONTTORINGAGENCYNAME(S)ANDADDRESS(ES) 10 SPONSORING/MONITORING AGENCY REPORTNUMBER SUPPLEMENTARYNOTES The views expressed in this thesis are those ofthe author and do not reflect the official policy or position ofthe Department ofDefense or the U.S. Government. 12a DISTRIBUTION/AVAILABILITY STATEMENT 12b. DISTRIBUTION CODE Approved for public release; distnbution is unlimited. 13 ABSTRACT (maximum 200words) The primary purpose ofthis thesis is to review the management ofthe contract closeout process (primarily within the Defense Contract Management Command and selective Department ofthe Navy contracting activities) and determine ifit is performed in an effective and efficient manner. The frequency ofoccurrence and level ofdifficulty ofthe fifteen contract closeout steps listed in the Federal Acquisition Regulation (FAR) were assessed and analyzed. Secondary objectives include identifying the areas that impede the process and/or are neglected throughout the process and the ramifications thereof. Finally, recommendations are presented for a "streamlined" approach to the contract closeout process that can be applied throughout the entire contract administration cycle. 14 SUBJECTTERMS Contract closeout, Contract Administration 15 NUMBEROF PAGES 102 16. PRICE CODE 7 SEC!IRITY CLASSIFICA- SECURITY CLASSIFI- 19 SECURITY CLASSIFICA- 20 LIMITATION OF 1 TION OF REPORT CATION OF THIS PAGE TION OF ABSTRACT ABSTRACT Unclassified Unclassified Unclassified UL NSN 7540-01-280-5500 Standard Form298 (Rev 2-89) PrescribedbyANSISid 239-18298-102 II Approved for public release; distribution is unlimited. STREAMLINING THE CONTRACT CLOSEOUT PROCESS James Valovcin Lieutenant Commander, Supply Corps, United States Navy B.S., Fairfield University, 1980 Submitted in partial fulfillment ofthe requirements for the degree of MASTER OF SCIENCE IN MANAGEMENT from the NAVAL POSTGRADUATE SCHOOL December 1995