Strategy Scorecard

220 Pages·2017·6.76 MB·English

BPI 2017-2022 Strategic Plan

Table of Contents

List of Acronyms ................................................................................................................................3
Executive Summary ............................................................................................................................4
Part I: The BPI Strategic Plan .............................................................................................................8
1.1. Introduction ......................................................................................................................9
1.2. Planning Framework and Methodology ........................................................................10
1.3. Stakeholder’s Consultation ...........................................................................................11
1.4. Rapid Performance Review ..........................................................................................14
1.5. SWOT Identification .....................................................................................................14
1.6. SWOT Matching ...........................................................................................................16
1.7 Strategic Directions .........................................................................................................18
1.7.A. Strategy Map ..................................................................................................21
1.7.B. Strategy Scorecard..........................................................................................22
1.8 Measures Profile .............................................................................................................25
Part II: Strategic Initiatives ...............................................................................................................42
2.1. Philippine Seed System Program (BINHI) ....................................................................44
2.2. Policy Review, Guidelines Enhancement, Harmonization and Audit Program
(PRGEHAP) ..........................................................................................................................50
2.3. Plant Regulation Pest Management Program (KONTRA PESTE) ...............................54
2.4 BPI Technology Promotion Program (BPI-T2P) ...........................................................57
2.5. BPI ISO Accreditation Program ....................................................................................63
2.6. BPI Research Initiative for Technology Enhancement (BRITE) ..................................68
2.7. BPI Infrastructure and Support Facilities Modernization Program (BPI-ISFMP) ........70
2.8. Self-Esteem with Harmony to Adhere and Practice Excellence with Utmost
Productivity (SHAPE-UP) Program ....................................................................................76
2.9. BPI Information Technology System (BITS) ................................................................80
Part III: Division Scorecards .........................................................................................................85
3.1. Administrative Division .................................................................................................87
3.2. Agricultural Engineering Division (AED) .....................................................................94
3.3. Crop Pest Management Division (CPMD) ...................................................................97
3.4. Crop Research and Production Support Division (CRPSD) .......................................100
3.5. National Plant Quarantine Services Division (NPQSD) .............................................107
3.6. National Seed Industry Council - Plant Variety Protection Office (NSIC-PVPO) ....117
3.7. National Seed Quality Control Services Division (NSQCS) ......................................121
3.8. Plant Product Safety and Services Division (PPSSD) ................................................125
3.9. Baguio National Crop Research Development and Production Support Center
(BNCRDPSC) ...........................................................................................................128

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BPI 2017-2022 Strategic Plan

3.10. Davao National Crop Research Development and Production Support Center
(DNCRDPSC) ..........................................................................................................135
3.11. Guimaras National Crop Research Development and Production Support Center
(GNCRDPSC) ...........................................................................................................142
3.12. Los Baños National Crop Research Development and Production Support Center
(LBNCRDPSC) ........................................................................................................149
3.13. La Granja National Crop Research Development and Production Support Center
(LGNCRDPSC) ........................................................................................................156

Annexes

A. Delivery Units’ Proposed Vision and Mission Statements
B. List of Production Guides
C. List of Proposed Training for Stakeholders
D. List of Proposed Office Processes for ISO Accreditation
E. List of On-going Researches
F. List of Proposed Researches
G. List of Proposed Trainings for Personnel
H. Rapid Performance Review Results

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BPI 2017-2022 Strategic Plan

LIST OF ACRONYMS

AED Agricultural Engineering Division
BAC Bids and Awards Committee
BCA Biological Control Agent
BPI Bureau of Plant Industry
BSC Balanced Scorecard
CPMD Crop Pest Management Division
CRPSD Crop Research and Production Support Division
CSC Civil Service Commission
DA Department of Agriculture
DAP Development Academy of the Philippines
DBM Department of Budget and Management
D/S/I PCR Division, Section, or Individual Performance Commitment and Review
IEC Information, Education and Communication
IPCR Individual Performance Commitment and Review
ISO International Organization for Standardization
ISTA International Seed Testing Association
MBNQA Malcolm Baldrige National Quality Award
NAIA Ninoy Aquino International Airport
NCRDPSCs National Crop Research, Development and Production Support Centers
NPQSD National Plant Quarantine Services Division
NPAL National Pesticide Analytical Laboratory
NSQCSD National Seed Quality Control Services
OPIF Organizational Performance Indicators Framework
PIR Program Implementation Review
PPE Personal Protective Equipment
PPMP Project Procurement Management Plan
PPSSD Plant Product Safety Services Division
PQA Philippine Quality Award
PTT Project Technical Team
PVPO Plant Varietal Protection Office
QMS Quality Management System
RA Republic Act
RBPMS Results – Based Performance Management System
SPMS Strategic Performance Management System
SPS Sanitary and Phytosanitary Standards
SUCs State Universities and Colleges
SWOT Strengths, Weaknesses, Opportunities and Threats
TWG Technical Working Group
WFP Work and Financial Plan

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BPI 2017-2022 Strategic Plan

EXECUTIVE SUMMARY

The Bureau of Plant Industry (BPI), a staff bureau attached to the Department of Agriculture (DA),
was created in 1930 by virtue of Act 3639 to promote the development of plant industries through
crop and plant research and development, crop production, crop protection and effective promotion
and transfer of relevant technologies. Moreover, the powers, functions and duties of then Bureau of
Agriculture concerning plant research and crop production were transferred to and vested in the
Bureau.

BPI has undergone an organizational capacity assessment which aimed to identify areas that need
strengthening to be more effective and efficient in the delivery of its mandates. The PQA Criteria
for Performance Excellence served as the framework for the organizational assessment. This
provides an internationally accepted and recognized model for performance excellence examining
seven categories: Leadership; Strategic Planning; Customer and Citizen Focus; Measurement,
Analysis and Knowledge Management; Human Resources; Operations Focus; and, Results. The
organizational performance and capacity assessment was conducted using two approaches:
Performance Excellence Workshop (Self-Assessment) and Field Validation. Sixty (60) Areas to
Address were self-assessed and validated spanning six categories or organizational dimensions
using the following criteria: Approach, Deployment, Learning and Integration. Rating scale used
in the assessment includes: (1) No process in place, (2) Reacting to Problems, (3) Systematic
Process, (4) Aligned, (5) Integrated, and (6) Benchmark.

As a result, organizational/institutional interventions were determined and one of which is in the
area of planning. BPI identified the need to develop a medium-term strategic plan that will
describe where the organization is right now in terms of their programs and interventions; where
they want to go; and the course of actions needed to guide them in defining their strategic medium-
term directions.

The BPI 2017-2022 Strategic Plan was designed to prepare BPI embark on a journey towards
quality and performance excellence, as it pursues its mandate in the area of plant genetic resource
conservation and management; crop research, protection, and production; plant pest surveillance
and forecasting; pest management system and control strategies; analytical services; seed quality
services; plant quarantine services; agricultural engineering services; and food safety1.

Determined to become a competent and well-respected agency of the national government, ten (10)
strategic objectives were formulated to attain the four thematic perspectives as follows:

Thematic Perspectives Strategic Objectives
SO1. Ensure access of farmers to quality seeds
SO2. Ensure compliance to food safety and phytosanitary
Stakeholders Perspective
requirements of agricultural crops
SO3. Enhance promotion of opportunities in agriculture
SO4. Strengthen plant regulatory, laboratory and pest
Internal Process Perspective
management services

1 http://bpi.da.gov.ph/index.php/about-us/mission-vision

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BPI 2017-2022 Strategic Plan

Thematic Perspectives Strategic Objectives
SO5. Generate new and relevant agricultural technologies
SO6. Upgrade infrastructure and support facilities
Learning and Growth Perspective SO7. Enhance human resource capability
SO8. Integrate information management
SO9. Ensure efficient financial management
Financial Perspective
SO10. Increase external fund resources

Forty (40) performance indicators/measures with their corresponding total cumulative targets up to
Fiscal Year 2022 were identified to operationalize the ten (10) strategic objectives.

Strategic Objectives Success Indicators
(Total Targets2 and Performance Measures)
a. 1,650 seed growers, 146 plant nursery operators, 3 tissue culture
laboratories and 3 seed testing laboratories accredited
b. 700 foundation trees, 1,050 scion trees and 110,000 seedlings
certified
SO1. Ensure access of c. 1,355,000 seeds certified
farmers to quality seeds d. 46 crop varieties registered
e. 1,157,923 quality planting materials distributed based on
standards
f. 258,076 kg of seeds distributed based on seed standards
g. 880 farmers/growers, 170 packing facilities, 9 quarantine
treatment providers and 5 plant food safety laboratories
accredited
SO2. Ensure compliance to
h. 484 importers and 130 exporters registered
food safety and
phytosanitary requirements i. 100% compliance of GAP certified farms
of agricultural crops
j. 95% of registered / accredited stakeholders audited
k. 80% of provinces monitored for pesticide residue (coverage
rate)
l. 370 technology adoptors
m. 267 technology demonstrations conducted
n. 641 trainings conducted3
SO3. Enhance promotion of
opportunities in agriculture o. 68 developed and 91 updated production guides4
p. 35,432 beneficiaries served
q. 36,803 clients served
r. 99% of regulatory documents issued within prescribed time
SO4. Strengthen plant

2 Total cumulative targets for six years (from 2017 to 2022)
3 See Annex B: List of Proposed Trainings for Stakeholders
4 See Annex C: List of Production Guides

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BPI 2017-2022 Strategic Plan

Strategic Objectives Success Indicators
(Total Targets2 and Performance Measures)
regulatory, laboratory and s. 49 processes ISO-certified5
pest management services
t. 80% pest forecast accuracy rate
u. 136,500 seeds tested
v. 80,939 BCA produced
SO5. Generate new and w. 4 patented and 69 generated technologies
relevant agricultural
x. 22 awarded, 34 published, and 143 completed researches6
technologies
y. 33 established, 256 maintained and 269 upgraded infrastructure
facilities
SO6. Upgrade infrastructure
z. 1,348 maintained, 148 upgraded and 718 procured equipment
and support facilities
aa. 46 procured and 149 maintained transportation vehicles
bb. 4 scientists conferred
cc. 93% of staff trained7
SO7. Enhance human
resource capability dd. 30 Ph.D. and 95 M.S. degree-holder employees
ee. 3 internationally and 43 locally-recognized or awarded staff
ff. 94% of offices connected to central database
gg. 58 core processes automated
SO8. Integrate information
management hh. 25 databases developed
ii. 335 procured, 779 maintained and 278 upgraded ICT hardware
jj. 99% budget utilization rate
SO9. Ensure efficient kk. 99% of cash advances liquidated
financial management
ll. 858.58 million of income generated
mm. 90 research and development proposals locally funded
SO10. Increase external fund
nn. 2 internationally- and 27 locally-funded institutional
resources
development

In order to achieve these strategic objectives, nine (9) major initiatives were identified by the BPI
Officials and Technical Working Group (TWG) for implementation in the succeeding six (6)
consecutive years:

1. Philippine Seed System Program (BINHI)
2. Policy Review, Guidelines Enhancement, Harmonization and Audit Program
(PRGEHAP)
3. Plant Regulation Pest Management Program (KONTRA PESTE)
4. BPI Technology Promotion Program (BPI-T2P)

5 See Annex C: List of Proposed Processes for ISO Accreditation
6 See Annex E: List of Ongoing Researches and Annex F: List of Proposed Researches
7 See Annex G: List of Proposed Trainings for BPI Employees

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BPI 2017-2022 Strategic Plan

5. BPI ISO Accreditation Program
6. BPI Research Initiative for Technology Enhancement (BRITE)
7. BPI Infrastructure and Support Facilities Modernization Program (BPI-ISFMP)
8. Self-Esteem with Harmony to Adhere and Practice Excellence with Utmost
Productivity (SHAPE-UP) Program
9. BPI Information Technology System (BITS)

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BPI 2017-2022 Strategic Plan

Part I: The BPI Strategic Plan

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BPI 2017-2022 Strategic Plan

INTRODUCTION

Excellence in public service requires continuous improvement. It should address the evolving
political, economic, cultural, and social landscapes that will eventually affect its products and service
delivery. It is timely for government organizations to revisit their strategic directions for the future as
they prepare for the newly elected-administration’s new thrusts and policy pronouncements. The
Bureau of Plan Industry (BPI) is one such organization that desires to further its service to the public
as it adapts itself amidst the changes in political and leadership landscapes.

The Bureau of Plan Industry (BPI), a staff bureau attached to the Department of Agriculture (DA),
was created in 1930 by virtue of Act 3639 to promote the development of plant industries through
crop and plant research and development, crop production, crop protection and effective promotion
and transfer of relevant technologies. Moreover, the powers, functions and duties of then Bureau of
Agriculture concerning plant research and crop production were transferred to and vested in the
Bureau3.

BPI identified the need to develop a medium-term strategic plan adapts itself amidst the changes in
political and leadership landscapes. In order to develop a well-defined and evidence-based plan, the
Bureau underwent a systematic organizational assessment that looked into various organizational
dimensions.

The PQA Criteria for Performance Excellence served as the framework for the organizational
assessment. This provides an internationally accepted and recognized model for performance
excellence examining seven categories: Leadership; Strategic Planning; Customer and Citizen Focus;
Measurement, Analysis and Knowledge Management; Human Resources; Operations Focus; and,
Results. The organizational performance and capacity assessment was conducted using two
approaches: Performance Excellence Workshop (Self-Assessment) and Field Validation. Sixty (60)
Areas to Address were self-assessed and validated spanning six categories or organizational
dimensions using the following criteria: Approach, Deployment, Learning and Integration. Rating
scale used in the assessment includes: (1) No process in place, (2) Reacting to Problems, (3)
Systematic Process, (4) Aligned, (5) Integrated, and (6) Benchmark.

In view of this, the Bureau has undergone a strategic plan formulation which aims to enhance its
strategic management and planning process. This helps BPI embark on a journey towards quality and
performance excellence, as it pursues its mandate in the area of plant genetic resource conservation
and management; crop research, protection, and production; plant pest surveillance and forecasting;
pest management system and control strategies; analytical services; seed quality services; plant
quarantine services; agricultural engineering services; and food safety8.

8 http://bpi.da.gov.ph/index.php/about-us/mission-vision

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