St Antony's College, University of Oxford Student Handbook 2014/15

72 Pages·2014·2.68 MB·English

St Antony’s College, University of Oxford
Student Handbook
2014/15
Key contacts
Where are they
What do you need to do? Who? Contact
based?
*Receive post, including
parcels The Lodge is open 24/7, and is
Ghassan Shaker
*Report an incident in College College Lodge the main point of contact outside 84700
Building
*Request emergency of office hours.
assistance (incl. first aid)
*Enter for my exams
84724
*Request special arrangements [email protected].
for exams / extensions to uk (your Primary Administrative
assessments Contact) 84703
*Get my documents certified
*Order a replacement
Registry Team Gateway Building
University card
*Liaise with my department
and the central University [email protected] 84722
(including the Proctors’
Office)
*Apply for hardship funding
*Pay my college bills (battels)
*Discuss finance issues (e.g. Accounts Team Gateway Building [email protected] 84756
US loans)
*Book a guest /conference
room in college
Conference &
*Book summer
Accommodation Gateway Building [email protected] 84718
accommodation in college
Team
*Notify the college that a
guest will stay with me
*Report a maintenance Record in logbook in Lodge / Online request:
problem in my Maintenance Team Around College http://intranet.sant.ox.ac.uk/maintenance/
accommodation request
*Request assistance to set up
my computer on the college
Main Building, 1st
network IT Team [email protected] 84785
Floor
*Report a technical problem in
the Computer Room
*Register to use the College
Library
Main Building,
*Request advice on use of Library Team [email protected] 74480
Ground Floor
archives, access to other
library collections
Book appointment via the Lodge during term
*Book a nurse or doctor’s
During term: Hilda time.
appointment College Nurse /
Besse Building, At other times, book directly with the
*Request a medical certificate Doctor
Basement Level Summertown Health Centre www.
(e.g. for extension request)
summertownhealthcentre.co.uk
Senior Tutor’s office
Contact your College Adviser by email.
*Academic-related issues / Senior Tutor/ hours published
If you need a reminder, ask your Primary
requests / problems College Advisor each new academic
Administrative Contact.
year
St Antony’s College, University of Oxford
Student Handbook 2014/15
Contents
WELCOME TO ST ANTONY’S COLLEGE 7
1. START OF ACADEMIC YEAR 8
1.1. Arrival and Welcome Week 8
1.2. New Student Registration and College Induction 8
1.3. Warden’s Welcome Lecture and Formal Dinner 9
1.4. University Registration 9
1.5. Matriculation 9
1.6. Senior Tutor’s lunch 10
1.7 Glossary of Oxford terms 10
2. ACADEMIC SUPPORT 11
2.1. Academic dress 11
2.2. Enrolment certificate and status letters 11
2.3. On-course transcript 11
2.4. Lost, damaged or stolen University Card 11
2.5. University of Oxford Student Gateway 12
2.6. Residence requirements 12
2.7. Graduate progression forms (GSO forms) 12
2.8. Suspension of status 12
2.9. Withdrawing from your course 13
2.10. Proctors’ and Assessor’s Memorandum 13
2.11. Examinations and assessments 13
2.12. College Advisers 14
2.13. Warden’s Graduate Consultations 15
2.14. College seminars, lectures and events 15
2.15. Careers and Wellbeing Programme 15
2.16 University Careers Service 15
2.17. University Language Centre 15
2.18. Getting your feedback 16
3. LIBRARIES 17
3.1. College Library 17
3.2. College Centre Libraries 17
4. COLLEGE FACILITIES 19
4.1. Dining Hall 19
4.2. Computing facilities 19
4.3. Common rooms 20
4.4. Café and bar 20
4.5. Access to buildings and facilities 20
4.6. College Lodge 20
4.7. Receiving post (mail) 20
4.8. Photocopying, scanning and faxing 21
4.9. Recycling 21
4.10. Parking 21
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5. ABOUT ST ANTONY’S COLLEGE 22
5.1. History of the College 22
5.2. Our alumni 22
5.3. College Centres 23
5.4. Governing Body 25
5.5. Management Executive Team and College committees 25
5.6. College officers 25
5.7. Role of the College for graduate students 26
5.8. Senior Members 26
6. GRADUATE COMMON ROOM (GCR) 27
6.1. What is the Graduate Common Room (GCR)? 27
6.2. GCR events 27
6.3. Becoming a member of the GCR Executive 27
7. SPORTS AND CLUBS 28
7.1. College gym 28
7.2. College sports teams 28
7.3. St Antony’s International Review (STAIR) 28
7.4. College clubs and societies 28
7.5. College music room 28
7.6 Oxford University Student Union 28
7.7. Oxford Union 28
7.8. College punt 29
8. HEALTH, WELFARE AND DISABILITY 30
8.1. Medical services in the UK 30
8.2. Summertown Health Centre and College Doctor and Nurse 30
8.3. Emergency medical care 30
8.4. Dental services 31
8.5. Welfare support 31
8.6. Students with disabilities 32
8.7. Support for students with partners and/or children 32
9. FINANCE AND FUNDING 33
9.1. Your battels account 33
9.2. Payment methods 33
9.3. Tuition and college fees 34
9.4. US federal loan funding 34
9.5. University and College continuation charges 35
9.6. College deposit 35
9.7. College hall charge 35
9.8. Advice and help with financial matters 35
9.9. Travel and research grants 35
9.10. Writing up bursaries 36
9.11 Antonian Fund 36
9.12. Hardship funds 36
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St Antony’s College, University of Oxford
Student Handbook 2014/15
10. COLLEGE ACCOMMODATION 37
10.1. Introduction 37
10.2. Cleaning and Laundry facilities 37
10.3. Catering 37
10.4. Maintenance issues 37
10.5. Safety and security 38
10.6. Room insurance 39
10.7. Council tax 40
10.8. Personalising your room/flat 40
10.9. TV licence 40
10.10. Telephones 40
10.11. Internet access 40
10.12. Electricity supplies 40
10.13. Guest accommodation 40
10.14. House parties 41
10.15. Making changes to your accommodation contract 41
10.16 Sub-letting 41
11. COMPLETING YOUR COURSE 42
11.1. End of student membership 42
11.2. Return of College deposit 42
11.3. Graduation 42
11.4. Academic transcript 44
11.5. Becoming an Antonian 44
12. COLLEGE POLICIES AND CODES OF PRACTICE 45
12.1. Student-College Contract 2014/15 45
12.2. Library rules 47
12.3. Code of student discipline 47
12.4. Code of practice on harassment including bullying 54
12.5. Equal opportunities policy 65
12.6. Complaints procedure 68
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St Antony’s College, University of Oxford
Student Handbook 2014/15
WELCOME TO ST ANTONY’S COLLEGE
Although St Antony’s College is one which has strong links to the wider world. His
normally a modest sort of place – successors, Sir Raymond Carr, a distinguished scholar
believing as we here all do that its of Latin America and Spain, Lord Dahrendorf, the
extraordinary range of Fellows and noted German sociologist and public intellectual, and
students and its achievements in Sir Marrack Goulding, a leading British and United
learning and research speak for Nations diplomat, developed the College adding
themselves – there are times and new regional centres. Today we have seven such
places when I do feel that we can centres dealing with Africa, Asia, Europe, Japan, Latin
boast a bit. As I welcome you new America, the Middle East and Russia and Eurasia as
students to what I hope will be an interesting, well as college programmes such as a North American
enjoyable, and productive stay for you, I want to one. Our Fellows collectively represent a huge
assure you that you are joining the most lively and depository of knowledge and understanding.
international of colleges at Oxford, itself of course a
We are fortunate that every year new members such
wonderfully stimulating place. Among them our
as you join us to bring your insights and experience.
Fellows, Academic Visitors and students come from
So let me welcome you all and say again how much
around 80 different countries and our alumni form a
I hope that you will find your time here with us a
global community.
rewarding one. It will certainly be rewarding for us.
St Antony’s, which was founded by a French
businessman, Antonin Besse, in 1950, was from the
start a centre of interdisciplinary and regional studies
where historians, political scientists, sociologists and
economists come together to study the major regions
of the world as well as the most important global
issues. Our first Warden, Sir William Deakin, was
a distinguished soldier, diplomat and scholar who
established the reputation of the College as a place Margaret MacMillan, Warden
where good research and teaching take place and
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1. START OF ACADEMIC YEAR
1.1. Arrival and Welcome Week a member of the Accounts team will
stamp a copy of your battels statement to
We recommend that new students arrive in
confirm payment. If you have a US loan
Oxford by the weekend before Welcome Week,
or other funding that requires payment
which runs in the week before Michaelmas
by instalment, you will need to discuss
(autumn/fall) term (trimester) starts. You can
this with a member of the Accounts
arrive earlier if you have been told that you will
team. If an arrangement is agreed, the
need to attend a pre-sessional course, or you
Accountant or Bursar will sign a copy of
wish to attend the International Orientation
your battels statement. If you are not able
Programme, or you are studying for the Master
to pay at that time, please return during
of Public Policy. If you do plan to arrive in
another New Student Registration slot.
Oxford early, please note that you may not
be able to access all libraries and facilities 2. Receive your Arrival Essentials Pack,
immediately. including your University card.
Please then bring your stamped or signed
This week is also called “0th” (pronounced
battels statement to a member of the
nort-th) week and the first week of term is then
Registry team. You will then receive your
called 1st week, etc. During that week you will
Arrival Essentials Pack, which includes
need to complete New Student Registration,
your University card and other key
attend a College Induction and participate in
information to get you up and running as
other events and activities taking place. Your
a member of the College.
department/faculty will also organise induction
events during this week. 3. Student visa holders: Bring your passport
to be scanned.
A timetable for College events during Welcome
If you have a student visa, you must
Week can be found at www.sant.ox.ac.uk/
show your passport to a member of the
study/newstudents.html#welcome.
Registry team. It is a UK Border Agency
requirement that we check your student
1.2 New Student Registration and College visa and make a scanned copy of the visa
and your passport photo page for the
Induction
University’s records.
New students must complete both New Student
Registration and attend a College Induction 4. Print your enrolment certificate.
session. Once New Student Registration has been
completed, you can print your enrolment
1.2.1 New Student Registration
certificate. This confirms that you are
All new students must complete New
enrolled at the University of Oxford for
Student Registration, which is an in-
the current academic year.
person individual session in College.
Before New Student Registration, please
When can I complete New Student
ensure that you have completed the first
Registration?
part of your University Registration.
New Student Registration runs from
You can do this from 1 September; see
Monday to Friday between 18 September
www.ox.ac.uk/students/registration.
and 10 October.
What happens at New Student
If you are arriving between Thursday
Registration?
18 September and Friday 3 October,
1. Pay your battels (tuition/college fees,
New Student Registration is available
College accommodation if applicable,
from 10.30 to 12.30.
College deposit and hall charge) If you
have already paid your battels, or you From Monday 6 to Friday 10 October
pay during New Student Registration, (0th week), New Student Registration is
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St Antony’s College, University of Oxford
Student Handbook 2014/15
available from 10.30 to 12.30 and 14.00 to Note that new students must also attend
16.00. New Student Registration as the College is
responsible for completing the registration
No appointments are necessary; please
process for new students.
drop-in at any point during the times
noted above. Note that during 0th week
1.5. Matriculation
there may be a waiting time, particularly
earlier on in the week. Matriculation is the ceremony that marks your
formal admission to the University. Attendance
1.2.2 College Induction is compulsory unless you are entitled to
All new students must attend one College incorporate (see below). Non-attendance is
Induction. We are running 11 sessions considered a serious matter.
between 24 September and 9 October to
Visiting Students and students who have
ensure that everyone has the opportunity
already matriculated for a previous degree
to attend. Please see the Welcome
at Oxford do not attend the matriculation
Week timetable at www.sant.ox.ac.uk/
ceremony. As well as the matriculation
study/newstudents.html#welcome for
ceremony itself, St Antony’s also offers new
details. You will be able to sign up for an
students light refreshments on arrival in
Induction when you arrive.
the morning, a group photograph after the
College Induction lasts one hour. During the ceremony, and a free drinks reception and
Induction, you will meet key College Officers, buffet lunch.
receive your Student Handbook, sign your
The main matriculation ceremony for new
College-Student Contract and complete various
St Antony’s College students will be on
forms for the College.
Saturday 18 October 2014. If you are unable
to matriculate on the Saturday for reasons of
1.3. Warden’s Welcome Lecture and Formal
religion or belief, please let us know and you
Dinner will be able to matriculate at a ceremony on a
Thursday, usually Thursday of 8th week.
All new students (including students returning
to St Antony’s College for a second degree or Please note that the matriculation ceremony and
transferring from another college part-way other events on matriculation day are not open
through a degree) are required to attend the to members of the public or family members.
Warden’s Welcome Lecture and Formal Dinner
1.5.1. Matriculation day timetable, Saturday 18
on Friday of 0th week.
October 2014
The Welcome Lecture is held in the Nissan 11.30 Meet in Hilda Besse Building. You
Lecture Theatre from 18.00-19.00. The Warden must sign in on arrival.
will introduce senior College Officers and give a
Tea, coffee & pastries will be
short lecture on her research.
available.
The Welcome Lecture is followed by a formal
12.15 Walk with the Dean, Dr Halbert
dinner (at no charge) in the Dining Hall.
Jones, to the Sheldonian Theatre
1.4. University Registration 13.00 Matriculation ceremony
Registration must be completed each year by all Following the ceremony, please make
students. You have to register in order to be able your own way promptly back to College.
to attend your course, use your University email
13.30 Drinks in the Buttery or on lawn if
account, obtain your University card/keep it
weather permits
valid and check you have been entered correctly
for any exams you may have. 13.45 Group Matriculation photograph
(on the lawn)
Please see www.ox.ac.uk/students/registration_
self_service for details of how to (re)register. 14.15 Buffet lunch in Hall
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The photographer will also be available for
individual and small group photographs.
1.5.2. Dress code
You must wear sub fusc together with an
advanced student’s gown and mortar
board/soft cap. See section 2.1 for an
explanation. You should arrange to hire
or buy this in good time. It is really
important that you adhere to the dress
code: you will not be admitted to the
ceremony if you are incorrectly attired.
1.5.3. Incorporation
Students who have already had a degree
conferred by Cambridge or Trinity
College Dublin can choose to incorporate
instead of matriculate. However, you
are welcome to matriculate at Oxford,
and this is usually done, as it is easier
than going through the process of
incorporating! Please contact the Registry
for more details about incorporation.
1.6. Senior Tutor’s lunch
The Senior Tutor (see section 5.6) invites all
new students, including students returning
to start a second or subsequent degree at St
Antony’s, to attend a lunch (provided at no
charge) in the first week of term. The purpose
of the lunch, which is compulsory, is to offer
new students the opportunity to meet with your
College Advisor (see section 2.12) as well as
other students matched with the same College
Advisor.
The lunches will be held in the Buttery (Hilda
Besse Building) from 12.30-14.00 every day
between Monday 13 and Friday 17 October. You
will be informed of the date that you should
attend by email in early October.
1.7 Glossary of Oxford terms
These are useful guides to terminology used
across the University:
www.ox.ac.uk/about/introduction-and-
history/oxford-glossary
and
www.sant.ox.ac.uk/study/glossary.html.
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