Script Issue 19

20 Pages·1991·19.7 MB·English

by  Locomotive Software Ltd.

Contents
his issue of Script is the first in Volume 4, and the
first issue which covers LocoScript PC as well as News 2
LocoScript for the PCW. Most of the articles and letters
that we'll be printing in Script will apply equally to the Add-ons for LocoScript PC,
PC and the PCW, but to make things completely clear,
LINDEX, Script binders
we now have a special marking system.
Page numbering 3
pcW means that the article or letter deals with
i i
LocoScript 2 on the familiar Amstrad PCW, while pc
i i How page
means that the article/letter concerns LocoScript PC on pcw/pc i to put
a PC. PCs come in many different types and makes, and numbers into your documents
they are generally a lot more powerful than PCWs.
Transferring 6
files
pcw/pc shows that the article/letter covers both
i i
versions of LocoScript. So you'll be able to tell at a
pcw/pc Transferring files with
glance what's relevant to you! i
the new LocoLink 2
Our first article covers a subject that will be useful for
both PC and PCW users - how to put page numbers Restarting merges 9
We
into documents. look at the codes and characters
you need and the various styles of numbering you can pcw/pc Stopping a merge and
j
produce in your documents.
same
restarting in the place
it
Our second article is for anyone who is upgrading from
PCW PC When PC was
the to the LocoScript first Printer effects 12
released, we introduced a product called LocoLink
PCW
which allowed you to transfer files from the to the pcw/pc Using special eatures
f
PC without losing your formatting. Now there is a new i
of your printer with LocoScript
version of LocoLink called LocoLink 2. This also allows
you to transfer files from the PC to the PCW, and our 16
Letters
article shows you how easy it is to use.
PCW
Next we look at a problem of concern to both and Extracts from our post bag
PC users. If you are producing a mailshot from a large
datafile, you might want to stop the merge for some
reason, then continue from the same point. In the article PostScript 20
on page 9 we show you how to do this.
PCW
LocoScript on both the and the PC offers support
for a great many printers - over 500 at the last count!
Some of these printers offer features that LocoScript
doesn't support automatically, like double-height
characters and printing in different colours. But it is
possible to use these extra features if you use Script is published by:
CHARKIT
LocoScript PC's special printer codes, or the LOCOMOTIVE
program on the PCW. We show you how to do both in SOFTWARE
our final article.
Dorking, Surrey,
RH4 1YL
©1991 Locomotive Software Ltd.
6
Add-ons PC
for LocoScript
[13 There are now some add-on flowing handwriting Copper
styles like
programs
available for LocoScript PC, plate to professional fonts like Roman,
namely
a range of Foreign Language and all the styles offer the full
Dictionaries and LocoFont 24 PC. complement of characters available
with LocoScript, including Greek and
Dictionaries are already available in
PCW
Cyrillic. (Unlike the version, Old
French, German, Spanish and
Italian,
US English, and there are more planned English on the PC does cover the full
for future release. The extra dictionaries LocoScript character set, but not all of it
Old
can be used in conjunction with the is in the English style.)
dictionary supplied with LocoScript PC, Foreign Language Dictionaries and
so you'll be able to check the spelling LocoFont 24 PC each cost £49.95 plus
of mufti-lingua! text. All you have to do VAT and come with a FREE upgrade to
is indicate which language your text is LocoScript PC version .5. This means
1
in, then the spelling checker will you'll also be able to benefit from the
automatically use the correct dictionary new features of vl .5 like split screen
when
checking through the document. editing, phonetic spelling correction,
You can install as many of the extra and new database commands. you
If
dictionaries as you want, so you can intend to use a number of dictionaries,
check the spelling of documents in or more than one font, we would
several different languages! recommend you have a hard disc
EMS memory
LocoFont 24 PC system or sufficient to
gives a selection of
store all the dictionaries and fonts. Then
typestyles to use with 'download'
you can avoid swapping floppy discs.
printers such as 24-pin dot matrix
GQ5000
printers, the Epson and
LlfiPEX
EPL7100
laser printers (although the
quality isn't as good as these printers we
pcw/pc In Issue of Script told
1
own |
built-in fonts), and Canon PCW
you about a program for the
Bubblejet printers. The styles range from called LINDEX which creates an index
of your discs. This index can be inserted
into a LocoFile datafile, so you index
if
several discs and insert all the index
files into the same datafile, you can
produce a master index of all your
discs.
A now
version of this program
is
available for the PC. The program
is
produced by a company called Festival
who
Software Services, are a voluntary
enterprise, with the profits going to
charity. LINDEX costs £19.95 for the PC
and £1 4.95 for the PCW. For more
information contact Festival Software
directly 470, Leeds Road, fhackley,
at:
Bradford, BD10 9AA.
If you want page numbers in your LocoScript characters on every page of your document,
documents, you have to do two things. First and you would also have to make sure that
you have to put a page number code wherever editing your document wouldn't change their
you want the page number to appear. When positions - or your page numbers would look
the document is printed out, this code tells rather odd!
LocoScript to put in the correct page number
You can have your page numbers in a number
for each page.
of different styles which we'll be showing you
In addition, because the code itself doesn't later, but first we will look more closely at the
take up any room in your document, you have page number codes and the 'space-reserving'
to follow the code with a number of 'space- characters you will need.
reserving' characters, so there will be room for
The codes and
the
the page numbers. If you don't do this, you
characters
will find that your page numbers either won't
be printed at all, or they will be cut short.
LocoScript' page number codes are 'word
s
You can have your page numbers anywhere in processing' codes, just like (+Bo1 d) and
your document, all you have to do is insert the ( +1 1a 1I i c ) , or positioning codes like
correct code and characters into the text. (+CEntre) However they can't be inserted
.
However the most usual place for page from menus like the codes for style or layout;
numbers is in the Header or Footer of they must be inserted via the Set menu, which
a document. you call up on screen by pressing PH
.
This is also the easiest option because then you There are two Page number codes: PageNo)
(
only have to insert the page number code and and LPageNo) These two codes correspond
( .
characters once, and the number will always to the two different page numbers you might
appear in the right place despite any changes want - ( PageNo) is the number of the current
you make to the document later. If you made page (ie. the number of the page the code is
your page numbers part of your main text, you on) and LPageNo) will give you the total
(
would have to put the necessary codes and number of pages in the document.
IQ
Script Dssue 3
* 9
The characters you use to reserve space for the Simple page numbers
page numbers are <, > and =. These suggest
how the number will be laid out within the So now we know what the page number codes
space they reserve. So you put and the space characters are, well look more
if
LocoScript knows that should the numbers closely at the ways you can put them in your
it
to the left, ie. 1^. If you had »>, LocoScript documents. As we have said before, it's usual
would put the numbers to the right, ie. uul, to have the page number in either the Header
and if you had ===, the numbers would or Footer of your document. In our examples
appear in the middle, ie. ^lu, well be putting the page numbers into the
Footer of a document, which is set in
You need as many of these characters as the
Document Set-up. (The option that selects
number of digits in the largest page number
Document Set-up is in the f1 menu on the
you will have in your documents. For example
PCW
and the 9 menu on the PC.)
f
if your page numbers go up to 100, then you'll
need at least three space-reserving characters. The first thing to do is to make sure that the f8
mix option to Show codes is ticked. This makes it
characters: they have to be all the same or it easier to insert the codes and characters
won't work! properly, because you can see what you are
doing! You also need to start your footer with
Also the characters must be positioned
a blank line, to divide the page number from
immediately after the page number code they
the rest of the document.
are reserving space for. If you put a blank
space, a character or even another code The simplest kind of page numbering is
between the page number code and the having the number in the bottom lefthand
characters, you will find that the characters corner of every page in your document, as
themselves are printed in your document shown in the box below. All this requires is a
instead of the page number, which is ( PageNo ) code which you get by typing F1PN
obviously not what you want! or pressing (fU and selecting Page Number
44 99<««O993d«C9-«4««43«4««««99««•«994«<409-«3a4494«<c49#*_*.999•**9***9**9****99*9’*9**9*99*9***9999***<99»99999*999*999999*999«999«999999«999C9**949»99*9d499999»4*99^349^*994»«9<^’e8993d*O-*99f'*t49l4«*4«'«d<C«®«=««4*5*9«»«4«4*4a=aO433}4Oa3«-«©0*4o««4>®8*4«-*54*fl-44J4»©««B<f«97*fe9ll-44®«#a444D!©®c«oa3aC®4©««*4a4«4««a44««!4i«J«4s<S0t4<i3d4«4«449,*«4<44a«4(<4<4*J«?»444a44«,44,««495«a4<4«a441:44<,43«444'4«44444«tCV'3««C«6«*««4S«444«««4444444
4444444<<44<44<41 ''****+***rrr*•• •*.•i*J*PPoF'-/ii.iii)tJ..J.j»jnGAP .••.•<*••<•.•. i'‘‘,.*‘,.1'’.*9****9x_*9*•V.9_9*_**9**.*****9-•99„9*9*9999999*4*****4**9*(9*.**o*.*-_^*999*9_*,9.*9**9-99*9„**^9*99**4*999*****9.**4***94_***99*a*99*99*9„-*•,9«99’9**999'*****•.**4*9*9<«**e**9_*9*9*9*9*9.-*«c4.®9J-999*99*99***^.S*»*d***9**_<*a9**9999*9.*9„-.4**.*9*4**99999***4.*9d**4*9*o9*9*49„*9*-4V*4**4_9**9,4*99,9999<*_•.*9**9^*9**49«*9«*s99*_.~,449-99^*94J,99*999999.99**9*4*9<**«**4*,'*9_•*9-44999994_*4a**9^*.999994*9**9*.<.*9«*9«*9'4**9**9**9944g9*.«_9*.99*9999999BV*9««*9,*t**9939*a*49*999*9994«9*9--«•9.9«99**9*4944f94*4o.99m4*9*99*494499Vc*-9*9*99^99*«%*<«*4*4*.4949*9t«49999•949gs.««999__*c9<9«99^994*.444«49**9»9*c*49•99«V94^9«9_4*^999«.99«99«**39449«9<4«9**9.«99*9*9*9Q*99*•^«99_999<*44«49«9««*4’V99*9*9e.«*9«*94!990*9399*4_•*«*4*990^9944<*4499e.«**999SC»9^*994-««9*49*449**9999.l49I««a9*°4*[44®9j9«S9i*99Qo«4«**99_d^944*,«'94994ae9.9»OQ9f994®S4*494*.«9«949.94349.4.9««*o«*9«9l9©04«s««.44.9a9«^9®9«999.-S«94.Qt49499449C4('«,0«#49«.<4«994,9®«f<99J*®.44.W*®99«49«a*9<®<3424.*999499a9oQl«499<9..449«4S9«^4499«9«tO.9O9j9f-994e9O«H93*4t9f««a4s9404®*•c4«.»-«9l9>9Q»409r«««994t«49®-<4«99«9lCn94499<e«*»99®4®49a?e9ae4a4«®«.494C«9d««^t'4444««9«o«<«494««93«a4.4©3'«t4j«f499«i««SI484®9*<.4449949.Oa4*94©«44«4l4o««49«49«49444949a«44«<4*9«l«®4899««4|094<*«.9<94s4e9'9S««t»44««9<-®40o«jS349q<S4s«.449«C94<4«ttQ4Q®4«9c©a0a40«e««s43aQ4.94Q;S^a<«4o«4a94«4^a©o<a®«45«®<949»3-««i«9484f«4a<^Si0«®4«o«®)«4»<<««9g9394;»C»i««ta0a©l4C099tf4®3<©9s«40S99<<Ve49os34«<«i«Qd4949«j«9«l449©«0««91«acg«4«©.4««,4®.o9«a4f9«iij44©i«4o9«4®93©0c44f•V««'«!aoS««*94io«l4©«i4o44«4©9''4%aa4*«.laI«3«t.o«a««»]«4m4«<a39<449-*«400f«««®f-o®a!43««o4<•jK4<41l«j4a5«4«440*4<0*4«.s«0<»d«®4ae«Bf«cC4«aBe44a9t««4i0«*44peV*a«4a9<o«c«lS9On««««4s9,®9^s4Sc99«e4®,3d.4,«4©4o<<%0«<494*9®t4«4«44«9««««a,i«®4»&V<o««a;4«*%*«g«9#«a*44,f»044»i9C®««t®»4<j«.%®4©«®%%,*®49<f4«««4^4a0sCaS«i<«4e*«4«4V*®as4«Sel«4%.©^f<»4«9««Ci<«<a,l'«<4*.S«<^^4atS^,s41!]< ••**•1’.>-‘•*.>-**»••'*-*'•*•**•*i*.*.**•(a*•**•-•»-i••-*#,*..*.»».“-•.•..*..i^.»*^*•..^•**.•m.*.*/f»-^t-.-vJ..-»•1*•t••t-s•v.
44444|<5«-13d0<a2ao<!s ,•...'*1499d9*99*>.*999,99.d.9«99*9J9.*.*9999*4V9*9999_..**9949*94.9*9999..994*99«*9.4^*9.999.49*9.99*«9.499999Vv9«.9«9*4994*999..944d*99«9.4*9»999.444*99«9.*4-9»e«.4«*99*%.9*999*444.99<99499.*^44949°9.V999994.49449«99.9999*494.4999..44*99999949<949.44999944**9994949^«49C4999»94**,««44«9*9**«9V44449*,9*4«4^9.94<9«4924®'4V«949*449949f®-a9*a4944i«r*V-9444»-54-c«**4*«4©9*99««<~«t>944<«9*«44B**9«44.««'44*<«©’4e4aa4o49-«•Via4«#4«99«©94a4«94«4e9o©«*9«4494<©<««4©4^4•4o443«90«4'a4c9"4®4e«994c4aC<.444?<-o9««44«.0,4«49sQ«e44444«.«9e4c44«e««4«o.4«,44ea4©«49«««.«4e,*>«»««4««..44*4a«©©«44>9.444«,©«f«!«l4l4«©.4«'©9«4«S4©<«4«.4»®l«,a®«<aa«4a.4«4*«os,«l*9%«.4%c»ia!('d<al| 102
from the Set menu, followed by a number of < numbering, you might use the following
'space-reserving' characters, so the number sequence of characters and codes:
will appear on the left of the space. The Page PageNo)^ = of LPageNo H =
( (
instruction should look like this:
In simple cases, the total number of pages will
(PageNo)<<<
be the number of the last page in the
However you may prefer the page number to document, and this is what LocoScript
appear in the right-hand comer, or even in the normally inserts when finds a LPageNo)
it (
middle of the page, as we have also shown in code. However, if your document forms part
our examples. To make the number appear on of a sequence of documents, the last page
the right, you type a +RA1 gn code before number of the current document won't be the
( i )
the ( PageNo) code and then use > characters total number of pages in the series. So
instead of c's to position the number to the LocoScript allows you to set your own
right as follows: 'Total pages' number in Document Set-up.
(+RA1 ign) ( PageNo)»> When you enter a value for Total pages, this
position the page number in the middle number will always be inserted when
page you simply need the (+Cent re) LocoScript finds the LPageNo) code, no
(
how many
code before the PageNo code and to use matter pages there actually are in
( )
characters, so the number appears in the your document.
middle:
The Total pages number can be set by hand
(+Centre) PageNo)
( using the Page numbers option in the f5 Page
You can also include text with your numbers, menu in Document Set-up, or through the
for example 'Page 1'. Simply type in the word
Identity text menu. But there is also an
'Page' and a space before you put in the automatic way to insert the Total pa
( PageNo) code and special characters, and this number, and we shall be telling you about this
will be printed alongside the page number in
in more detail in the next issue of Script.
your document. But remember you
that can't
have any text or spaces between the number
codes and the space-reserving characters.
Once you have finished putting in the codes
and text you want, leave Document Set-up and
Now
return to your document. when you print
out your document, your pages should have
page numbers in the style you wanted.
Including the total of pages
Instead of the simple page numbers we
showed you in the previous section, you might
want to have a more elaborate numbering
m
scheme like 'Page of n as shown in the box
',
on the previous page. In this style m is the
current page number set up with the
PageNo) code as we've already shown you,
(
and n is the total number of pages entered by
the other page number code, LPageNo) You
( .
set up this code in a similar way to PageNo),
(
£
by typing EH LPN, or by pressing and
ie.
selecting Last page number from the Set
m
menu. So to get the 'Page of n' style of
3
Script ssne 19 5
PC
to a But even you had managed
after to transport
your files, you still had a lot of work to do. All
the files transported using either of the above
would be able to use the same type of disc on methods had to be converted into a form your
both machines. However fitting another disc new software on the PC could work with. In
drive to either machine could be expensive. most cases this meant turning all the
Alternatively you could use a serial cable and documents and datafiles into ASCII - and
interface to join the machines and transfer losing all the formatting commands or special
your files in that way. The problem with this characters you had in your documents. So you
method was that it was complicated to use. had to waste time re-editing your documents
before you could begin to use them properly
on the PC.
Obviously this was not an ideal situation! So
when we we
PC, also
developed a special cable and software called
LocoLink, which solved all these problems in
PCW
moving files from the to the PC.
LocoLink 2, which will be released shortly,
i will also transfer files from the PC to the PCW
and it is even easier to use. In this article well
be showing you how to transfer your files
using LocoLink
2.
How
LocoLink 2 works
LocoLink 2 consists of a cable, a program to
run on the PCW, and an upgrade for
LocoScript PC vl.5 for the PC. When you join
PCW
PC
the to the using this cable and
PC PCW
software, LocoScript thinks that the is
just an extra floppy disc drive, called Drive Z.
IQ
6 Script Ossue
PCW
So at the end you just select the type of What to transfer
disc you're using. Drive A, Drive B or even a
hard disc if you have one (see the box below). You can transfer all kinds of documents and
PCW
The files on this disc are then displayed in datafiles from the to the PC, but
Drive Z of LocoScript PC's Disc Manager screen. naturally there is no point transferring files
that you won't actually be able to use on the
At the PC you can treat these files in the normal
PC! The files you shouldn't transfer include
way and you can even work on them directly,
CP/M
programs, character files you have
although we don't really recommend that you
defined yourself using LocoChar, and all
do this because you'll find it a lot slower than
PCW
Character Set files. Also you shouldn't
working on one of the PC's own floppy discs.
ansfer any of LocoScript 2's system files or
However you could take advantage of
rinter files, as LocoScript PC has iil‘-c niAfn
LocoScript PC's better Disc Manager facilities,
versions of these files.
such as being able to copy or delete more than
one file at once, to re-arrange the files on your Although it isn't worth transferring any
PCW CP/M
disc if you want to! programs to the PC, you could use
CP/M
LocoLink to transfer any data you
Transferring your files from one machine to the
PCW might have. Just remember to select the the
other is very simple. To take files to the
PCW
right disc type at the end, then you can
PC, all you have to do is select the files you
transfer CP/M files in the same way as
want to move with the cursor, then you use the
LocoScript
files.
'Copy' option to copy them to one of
PCs
LocoScript directories and the transfer is Most people will only want to copy their files
PCW
complete! from the to the PC. However if you
PCW want to, LocoLink 2 will let you transfer PC
Transferring files from the PC to the is
files to the PCW. Before you do this, you
very similar, except that this time you copy the
need to make the file suitable to use on the
files the other way - selecting the PC files you
PCW
by putting into LocoScript 2 format.
it
want to move and copying them from their
PCW (This is a new option offered by the latest
directory to the 'disc'.
PC
release of LocoScript vl.5.)
IQ
Script Dssue 7
Move
the cursor to a file you want to transfer To use the exported LocoScript PC documents
and choose Export document from the f9 with LocoScript on the PCW you need, you
menu. You
are then offered a choice of also just open them for editing. Again you'll
different formats, so choose Convert to find that formatting codes for things like bold
LocoScript 2. Repeat this process for all the and italic will still be there, though features
other files you want to transfer. like indent margins and language codes which
You can only use the files from the PC on your aren't supported by LocoScript 2 will have
PCW been removed. Make sure that the correct
if you are using v2.30 or later of
printer details are recorded in Document
LocoScript 2 and you should only transfer
PC CP/M Set-up and finish the edit. Once you have done
LocoScript documents or data.
this, you can print out the documents, or use
If you want to take information from
them with LocoMail just as if they had been
LocoScript PC's datafile to LocoFile on the
created on the PCW.
PCW, you will have to extract all the data and
What you need
put it into a document first (see Chapter 19 of
the Database and Mailmerge book). Transfer
In order to use LocoLink you will need the
this document using LocoLink, and when you 2,
An
latest release of vl.5 of LocoScript PC.
have done this you can insert into LocoFile
it
upgrade to the latest release comes with the
on the PCW, as described in Chapter 8 of the
LocoLink package, but this won't upgrade
LocoFile User Guide.
PC
versions of LocoScript to vl.5. So if you are
Using
transferred
still using a version prior to to vl.5, you will
documents
have to buy that upgrade as well.
If you want to transfer files from the PC to the
All LocoScript 2 documents, including
PCW, you will also need to use v2.30 or later
LocoMail Master documents, are fully
of LocoScript 2 on the PCW.
converted to LocoScript PC by opening them
for editing and then saving them. you have Upgrades to both LocoScript PC vl .5 and
If
transferred any LocoFile datafiles you just LocoScript 2 v2.30 can be purchased
have to squash them before you can use them separately.
-
it's as simple as that!
LocoLink 2 costs £29.95 plus VAT. People who
All the formatting commands and special have LocoLink 1 and would like to upgrade to
characters you had in the original versions will LocoLink 2 can do so by sending in the LocoLink
VAT -
still be there, so you can use your documents Master disc and a cheque for £14.95 plus
and datafiles straight away! and the new discs will be sent to you.
Said IQ
8 Dssue
With LocoScript's merge commands it's easy to prepare and print a mailshot But one
.
thing that's often overlooked until it's too late is what to do you re forced to stop half
if
way
through, for example if you run out of time or if the printer jams. In this article
,
PCW
PC
which applies equally to or users we look at how to stop the merge and how to
,
resume where you
left off.
Carrying out a mailshot with LocoScript It is easy to stop the merge part of the way
PCW
involves preparing the outline of the letter as a through - on the you just press FcanI and
LocoScript document, but with blanks that will on the PC you press Esc l This pauses the
i
be repeatedly filled in from information stored merge; then you press the key again and select
We
in cards in a datafile. describe the action of Abandon merge to stop it completely and
filling in the blanks as 'Merging' the Master return to the Disc Manager.
document with the datafile. But to restart where you left off (or at an
Note that you can also merge your Master earlier point in the case of a printer jam) you
documents with a special form of LocoScript need to know two things:
document that contains all the names and The order the letters are produced in
addresses one after the other, but restarting
Which
letter to start from.
such a merge is both more complex and slow,
How
merge works
and so is not considered by this article. the
When you merge the Master document with a
datafile, LocoScript goes through the datafile
card by card, inserting the information from
the current card into a copy of the Master
document.
Unless you add some special instructions to
the Master, the cards are taken in the order in
-
which they were added to the datafile
Record number order. Even you have
if
selected an index in your datafile, say to view
the cards in order of surname, this makes no
difference to the order that the cards are
merged
in.
Moreover, the merge normally starts at the
first card in the datafile, but again there are
some special instructions that you can use to
go straight to a particular card.
When
you want to restart a merge, you need
to add one of these instructions to skip over
the cards that were processed successfully last
time, because you don't want to print them
out again.
) " ) ) ) .
We'll look first at the simplest case, when you In order to skip to record 186 we need to add
are merging the cards in Record number order, an extra instruction right at the top:
and will follow this with the more advanced
(+Mai )$$"186 S!
1
case where you merge the cards in a different
order - for example, by Surname or Company. Ti tl e( -Mai 1 ) (+Mail ) I n i t i a 1 s ( - Ma i 1 ) <-*
(+Mai ).Address( -Mail
1
To find out where to restart the merge in the
fi
simplest case, you'll need to know the Record
21st June 1991
number of the last letter that was successfully
4J
printed before you stopped the merge. Call up
^
Dear (+Mai )Ti tl e( -Mai
the datafile you are using and move to the card 1 1 )
corresponding to the last letter. Look at the top
am writing to you about our new.
I
left of the card where the Record number is .
shown and note this down. Then exit from But, unfortunately, this isn't quite enough!
the datafile.
The merge will start with the first card as the
The changes needed current card and then skip to card 186
because of the first instruction. LocoScript
The changes you will need to make to your will then carry on by inserting the
Master document are to add some extra mail information from card 186 and print out the
instructions at the start. If you're not sure about filled copy of the Master document. So far
we
how these are added, see the box on the everything is as want.
previous page. Then LocoScript will move on to the next
The principal instruction you want is a $$ card, say card 187, and start again with a
-
instruction. It takes the form $ $ followed by a fresh copy of the Master document
value and tells LocoScript to jump straight to the everything is still OK. But the first
card matching the value. In the simplest case, instruction tells LocoScript to go to card
where LocoScript is working through the cards number 186 again! Consequently, the merge
in Record number order, this value is the card's will repeatedly print out the Master
Record number. document with the information inserted
from card 186 - not what we want at all!
So, if you found that the last card successfully
printed had the Record number you would To get round this we need to add some extra
185,
make
need to give the instruction instructions that sure the $ $ instruction
$$ 186 " is only carried out the first time the Master
document is processed.
so that you go to the next card. You don't need
to check whether a card actually exists in the To do this, we set up an extra item of
datafile with Record number 186, because information which we use to hold a different
value depending on whether LocoScript on
LocoScript will just go to the next card that does is
exist after number 186. its first or subsequent passes through the
We
Master document. can then add other
So, if our original mailshot Master was:
instructions to test the value and take
(+Mai 1 different actions on the first pass.
Title(-Mai1 )(+Mail Initial s( -Mail ** We'll call the item FirstTime and will use to
) ) it
We
hold two values "YES" and "NO". then
(+Mai )Address( -Mai
1 1
add instructions to the Master document to:
21st June 1991
a) Set FirstTime to YES, but only if it is the
first time the Master document is processed
Dear (+Ma1 )Ti tl e( -Mai
1 1
b) If FirstTime is set to YES, then we skip to
the required card (eg. 186)
I am wri ti ng to you about our new
. . *
NO
c)Set FirstTime to so that the skip will be
ignored from now on.
D
Script ssue 19