School Board's Final Approved Budget Fiscal 2012-2013

379 Pages·2012·7.39 MB·English

by  Suzanna Scott

HAMPTON CITY SCHOOLS

School Board’s Final
Approved Budget

Fiscal 2012-2013
HAMPTON CITY PUBLIC SCHOOLS

SCHOOL BOARD
OPERATING BUDGET

FISCAL YEAR 2012-2013

APPROVED MARCH 28, 2012 by SCHOOL BOARD

APPROVED MAY 16, 2012 by CITY COUNCIL

REVISIONS APPROVED JUNE 6, 2012 by SCHOOL BOARD

1 Franklin Street
Hampton, VA 23669

http://hampton.k12.va.us/
HAMPTON CITY SCHOOLS
TABLE OF CONTENTS

INTRODUCTORY

City of Hampton School Board 2011-2012.…………………………….……………….….1
Division Structure ………..……………………………………………………………………2
Superintendent’s Budget Message ...……………………………………………………….3
Executive Summary
Budget Process………………………………………………………………………. 5
Fiscal Year 2013 Budget Approach and Challenges…………………………… 5
School Board Strategic Goals……………………………………………………….. 6
Budget Format ……..………………………………………………………….……. 7
Future Challenges…………………………………………………………………... 7
Population Changes in Hampton…………………………………………………. 8
School Enrollment…………………………………………………………………… 8
Fiscally Dependent School Division………………………………………………. 10
Capital Improvement Plan………………………………………………………….. 10
Parent Satisfaction Survey…………………………………………………………. 13
MGT Efficiency Review…………………………………………………………….. 13
Academic Efficiency of Dollars Spent…………………………………………….. 14
Per Capita Spending……………………………………………… ……………….. 15
Summary of Operating Fund Revenue…………………………………………… 16
Local Funding Formula…………………………………………………………….. 17
Graph of Local Contribution FY09-FY13…………………………………………. 19
Chart of Changes in Local Contribution and Total Budget FY09-FY13………. 20
Summary of Personnel Resource Changes….. ………………………………… 21
Financial Overview – Expenditures….. ………………………………………….. 22
Summary of Major Operating Expenditure Changes……………………………. 23
Summary of Funds…………………………………………………………………. 25
Division Performance Highlights……………………………………………………27
Chart of Student Population by Gender and Ethnicity…………………………...28
ASBO Meritorious Budget Award for Fiscal 2011-2012………………………….29

ORGANIZATIONAL

Geographical Area and Location………………………………………………………….. 31
Hampton History and Facts……………………….……………………………………….. 32
Hampton City School Division………………………………………….………………..... 33
Strategic Plan 2010-2015…………………………………………………………………... 33
Mission, Values and Goals…………………………………………………………………. 33
Area Map of Hampton City Schools………………………………………………………..36
Hampton City Schools Strategic Plan 2015 Summary………………………………….. 37
Hampton City Schools Organizational Chart 2011-2012………………….....…………. 38
Budget Development Process………………………………………………………………39
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HAMPTON CITY SCHOOLS
TABLE OF CONTENTS

FY13 Process….….………………………………………………………………….40
Budget Administration and Management………….………………………………41
Decision Flowchart Model………………………………………..………………… 43
Decision Process Model……………………………………….............................. 44
Budget Development Calendar……………………………………………………………..46
Organization of Financial Data……………...……………………………………………... 48

FINANCIAL

Revenues and Expenditures – Significant Trends and Assumptions.………………… 51
Revenues…………………………………………………………………………….. 51
State…………………………………………………………………………...51
Federal……………………………………………………………………….. 52
Local………………………………………………………………….………. 52
Miscellaneous……………………………………………………………….. 53
Expenditures……………………………………………………………………….... 53
Instruction……………………………………………………………………. 53
Administration/Attendance and Health…………………………………… 54
Pupil Transportation………………………………………………………… 54
Operations and Maintenance……………………………………………… 54
Technology………………………………………………………………….. 54
Graph of Expenditures by Category……………………………………… 54
School Construction Fund…………………………………………………. 55
Composite Index of Local Ability to Pay…………………………………………………. 57
Total Budget Summary for All Funds…………………………………………………….. 58
Operating Fund (Fund 50)…………………………………………………………………. 59
School Operating Fund Revenues and Expenditure Summary…………………………60
Revenue Summary……..…………………………………………………………………… 61
Revenue Detail……..……………………………………………………………………….. 62
State Revenue Summary and Definitions…….………………………………………….. 63
Chart – Revenue as % of Total Budget…….…………………………………….. 64
Cost String Glossary………………………………………………………………………... 65
Comparative Expenditures by Category and Classification ……..…………………….. 67
Chart – Expenditures by State Function Categories……………………………. 68
Chart – Expenditures by Classification…………………………………………… 69
Comparative Expenditure Summary by Program and Category……………………….. 70
Program Expenditures by Cost Center FY13…………………………………………….. 74
Chart – Expenditures by Cost Center FY13……………………………………… 78
Program Expenditures by Cost Center FY12…………………………………………….. 79
Program Expenditures by Category FY13………………………………………………... 83
Program Expenditures by Category FY12.……………………………………………….. 86
Comparative Expenditures by Category and Object Code
Category 1 – Instruction……………………………………………………………. 90
Category 2 – Administration/Attendance and Health...…………………………. 98
Category 3 – Pupil Transportation...……………………………………………...104
Category 4 – Operations and Maintenance..…………………………………….106
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HAMPTON CITY SCHOOLS
TABLE OF CONTENTS

Category 7 – Fund Transfers………………..…………………………………… 110
Category 9 – Technology...………………………………………...................... 112
Operating Fund Comparative Expenses by Program FY13..………………………… 117
Operating Fund Budgeted Expenses by Department FY13………………………….. 215
Other Funds
Food and Nutrition Services Budget (Fund 51)……………………………………… 299
Reimbursable Projects Fund Budget (Fund 60) ......….…………..………………… 304
Student Activities Fund Budget (Fund 94).………..…………………………………. 307

INFORMATIONAL

Overview of Hampton City Schools.…………………………………………………….. 311
Summary of Revenues, Expenditures and Changes in Fund Balance
Operating Fund……………………………………………………………………. 312
Food and Nutrition Services Fund………………………………………………..313
Reimbursable Projects Fund……………………………………………………...314
Student Activities Fund…………………………………………………………….315
Peer Comparison of Per Pupil Expenditures FY11…………………………………..... 316
Hampton City Schools Per Pupil Expenditures FY98 – FY13………………………… 317
Enrollment Forecasting and Historical Data……………………………………………..318
Actual Enrollment by School FY06 – FY12...…………………………………………… 319
Actual and Projected ADM FY03 – FY15...…………………………………………….. 320
Per Pupil Allocations FY13...………………………………………………………………321
Impact Aid Funding Data…………………………………………………………………. 322
School Staffing Formulas...…………………………………………………………….... 323
Operating Fund Position Overview...………………………………………...……….… 324
Operating Fund Position Summary by Program and Category…………………….... 325
Performance Measures…………………………………………………………………… 331
Hampton City Schools Commitment to Excellence...……………………………….… 338
Glossary of Key Financial Terms…..………………………………………………….… 342

Compensation Plan 2012-2013 School Year
Teacher Pay Scale FY13……..…………………………………………………............. 347
General Salary Scale for Exempt Positions FY13…………………………………….. 349
Hourly Pay Scale for Non-Exempt Positions FY13…………………………………… 351
Job Classifications FY13…………………………………………………………………. 352
Athletic Supplement Schedule FY13……………………………………………………. 360
Co-Curricular Supplement Schedule FY13…………………………………………….. 361
Education Supplement Schedule FY13………………………………………………… 362
General Supplement Schedule FY13……....…………………………………………... 363
Substitute Pay Rates FY13...……………………………………………………………. 364
Hampton City Schools Non-Discrimination Notice…………………………………….. 365

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INTRODUCTORY
City of Hampton 2011-2012
In collaboration with our community, Hampton City
Schools ensures academic excellence for every child,
every day, whatever it takes.
We believe that the developmental needs of
children are central to every aspect of the opera-
tions of Hampton City Schools and that interactions
Fred A. Brewer, Jr. Phyllis T. Henry
with our stakeholders must be governed by our core
Chairman Vice Chairman
values—integrity, responsibility, innovation, excel-
lence, and professionalism.
Linwood D. Harper Joseph C. Kilgore Martha Mugler Jennifer Phillips William D. Pearson
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HAMPTON CITY PUBLIC SCHOOLS
DIVISION STRUCTURE
FY 2011-2012

The Hampton City School Board is a seven member group of citizens elected to serve four year
overlapping terms. The School Board is charged by the statutes of Virginia and the regulations of
the Virginia Board of Education to provide and operate the public schools of Hampton, Virginia. It
is the function of the Board to set general school policy and, within the framework of Virginia
Board of Education regulations, to establish guidelines that will ensure the proper administration
of the city school program.

Mr. Fred A. Brewer, Jr. Mrs. Phyllis T. Henry

Chairman Vice Chairman

Chesapeake District Chesapeake District

MEMBERS

Mr. Joseph Kilgore Mr. Linwood D. Harper

Chesapeake District Hampton Roads District

Mrs. Martha Mugler Mrs. Jennifer Phillips

At-Large Districts Hampton Roads District

William D. Pearson

Hampton Roads District

Dr. Linda M. Shifflette

Superintendent

Mrs. Nanci Reaves Ms. Carolyn Bowers

School Board Attorney Clerk of the Board

DIVISION LEADERSHIP TEAM

Curriculum and Instruction Pre K-12, Deputy Superintendent………………Dr. Patricia Johnson
Facilities and Business Support, Deputy Superintendent……………………....Dr. Victor Hellman
Instructional Accountability, Executive Director………….………………….……Mrs. Paula Brown
Elementary School Leadership, Executive Director….…………………….…...Dr. John Caggiano
Elementary School Leadership, Executive Director ….…………….…………… Dr. Patricia Leary
Secondary School Leadership, Executive Director……..……………………….Dr. Donna Woods
Human Resources, Executive Director…………………………………….………Mrs. Robbin Ruth
Public Relations and Communications, Director………………………. Mrs. Ann Stephens-Cherry
Community and Legislative Relations, Director…………………………….…… ….Mrs. Ann Bane
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School Board of the City of Hampton
AMERICA’S FIRST
IN FREE EDUCATION
June 30, 2012
Dear Citizens of Hampton:
We are pleased to present to you the School Board’s Adopted Budget for 2012-2013. This budget was approved
by the School Board at its meeting on March 28, 2012, and by City Council on May 16, 2012. The total approved
budget is $191,909,156, which represents an increase of $7,017,683 or 3.8%, over 2011-2012.
Although it appears that our school division received a significant increase, the majority of the additional fund-
ing is going to mandatory cost increases, primarily a 6.04% increase in the Virginia Retirement System (VRS)
rates for retirement, group life insurance and the retiree health care credit. The annual contribution to the
Hampton Employees Retirement System (HERS) also increases by just over $2M. Additional funding is also
received based on a projected increase in our March Average Daily Membership (ADM), a significant funding
driver. One of the most significant changes to come out of the 2012 General Assembly session is a change in
the way VRS receives its funding. For over twenty years, the majority of school divisions were allowed to pay
the 5% employee share of the VRS retirement cost. As of July 1, 2012, this is no longer the case. The 5% must
be passed back to the employee no later than July 1, 2016 (phased in at no less than 1% per year) with a com-
mensurate salary increase. Therefore, our FY13 budget includes passing 1% of the VRS employee share back
to the employee, as well as a 1% salary increase for all full-time employees. In addition, this budget includes the
addition of 69.4 net new full-time equivalent (FTE) positions, the majority (86%) being teachers, instructional
assistants and cafeteria monitors (transferred from the Education Jobs Fund).
The local composite index (LCI), a measure of a locality’s wealth, is recalculated each biennium. In 2010-2011,
the new composite index for Hampton City Schools was calculated as .2690, an increase of .0332. Beginning
with FY13, the LCI has again been recalculated and is now .2912, an increase of .0222 over the previous bien-
nium. This change equates to a loss of approximately $3M per year in state funding. In addition, due to the
impact of the continuing decline in real property values, local contribution is down by 2.14%, or $1.42M. Of
the $64,925,178 appropriated by the city for local contribution, $898,570 is included as a one-time contribution
to fund the final year of lease payments for the facility on Commander Sheppard Boulevard (formerly Bridge-
port Academy) and to fund transportation to Jones Magnet Middle School and Cooper Elementary School. As
of FY14, we will have completed the move to The Campus at Lee and will no longer need the rented facility. In
addition, we propose to eliminate transportation at Jones and Cooper as of the 2013-2014 school year.
As part of our continued restructuring to meet the needs of the division in light of reduced funding, staffing
formulas were developed in FY10 to ensure that schools are staffed equitably and appropriately according to
Mr. Fred A. Brewer, Jr., Chairman l Ms. Phyllis T. Henry, Vice Chairman
Mr. Linwood D. Harper l Mr. Joseph C. Kilgore l Ms. Martha M. Mugler l Mr. William D. Pearson l Ms. Jennifer P. Phillips
One Franklin Street l Hampton, Virginia 23669-3570 l www.sbo.hampton.k12.va.us
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their needs. Formulas were developed for the following positions: Assistant Principals, School Nurses, School
Counselors, Deans, Instructional Assistants, School Security Officers, Custodians, Cafeteria Monitors, Health
Clerks, Librarians, Library Clerical, School Clerical, and Food Services (part of Fund 51). These staffing for-
mulas were again reviewed for FY13 with no additional changes made.
The FY13 budget maintains the health insurance premiums at the same level as FY12 and includes a premium
holiday for employees in November and December 2012. We have also maintained class size and are imple-
menting online benchmark testing for all grades 2-11 as of Fall 2012. The athletic fee for Virginia High School
League (VHSL) sports has been raised from $5 to $20 per VHSL activity to help offset the cost of participating
in these programs. The budget also consolidates the division’s alternative and adult education learning programs
into one facility, the former Lee Elementary, renamed to The Campus at Lee. This facility will now house Adult
Education, the Performance Learning Center and Bridgeport Academy. In addition, Merrimack Elementary has
been consolidated and the division is exploring options for the facility.
On the non-personnel side, changes include a reduction in expenditures for census, surveys and reports, VPSA
funding (due to the consolidation of Merrimack), technology software, unemployment insurance, self-insur-
ance, supplies, leases and rental of buildings, and utilities. The division will also maintain a mandatory shutdown
for four days during winter break (a utility cost saving measure). Other non-personnel changes include cost
increases to city services such as School Resource Officers and Procurement.
Revenues are based on a projected enrollment (March 2013 ADM) of 20,700 students. This reflects an increase
in average daily membership of 100 students over that budgeted for FY12. This estimate is based on both
current and projected statewide and division trends. While enrollment is still declining, the rate of decline has
slowed significantly, and more quickly than anticipated. This translates into an increase of just over $500K total
in per pupil funded state revenue. In addition, the budget reflects $1.3M in state funding provided for additional
assistance to school divisions to support increased retirement employer contribution rates, inflation costs, and
one-time costs associated with Virginia Preschool Initiative programs.
In conclusion, we have worked hard to fund those items that most directly impact services to our children. As
we move forward, we will continue to deliver quality services to every child, every day, whatever it takes. We
believe that the developmental needs of children are central to every aspect of the operation of Hampton City
Schools and that all interactions with our stakeholders must be governed by our core values - integrity, respon-
sibility, innovation, excellence, and professionalism. There is no greater single investment that a city can make
than to support the public schools. Money invested in our public schools pays remarkable dividends. Whether
excellence is defined in academics or athletics, Hampton City Schools can point with pride to its students and
their achievements.
Thank you to each of our staff and community members for supporting Hampton City Schools and for helping
us to equip students with the knowledge and opportunities necessary for 21st century success. Together we will
continue to make Hampton City Schools the place to be!
Fred A. Brewer, Jr. Linda M. Shifflette
Chairman, Hampton City School Board Superintendent of Schools
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