SAP MM Certification Questions, Answers, and Explanations

128 Pages·2005·0.99 MB·English

by  Jim Stewart

SAP MM Certification
Questions, Answers, and
Explanations

By Jordan Schliem
SAP MM INTERVIEW Q&A

_____________________________________________

Please visit our website at www.sapcookbook.com
© 2005 Equity Press all rights reserved.

ISBN 0975305263

All rights reserved. No part of this publication may be
reproduced, stored in a retrieval system, or transmitted
in any form or by any means, electronic, mechanical,
photocopying, recording or otherwise, without either
the prior written permission of the publisher or a license
permitting restricted copying in the United States or
abroad.
The programs in this book have been included for
instructional value only. They have been tested with
care but are not guaranteed for any particular purpose.
The publisher does not offer any warranties or
representations not does it accept any liabilities with
respect to the programs.

Trademark notices
SAP and SAP MM are registered trademarks of SAP AG.
This publisher gratefully acknowledges SAP permission
to use its trademark in this publication. SAP AG is not
the publisher of this book and is not responsible for it
under any aspect of the law.
- 2 -
SAP MM INTERVIEW Q&A

_____________________________________________

SAP MM Certification Questions, Answers,
and Explanations 1
Motivation 12
Introduction 14
The SAP Guru has Spoken! 14
Part I: Conceptual Questions 15
Question 1: What MRP procedures are available in MM-
CBP (Consumption Based Planning)? 16
Question 2: Under what conditions are “planned orders”
created? What may planned orders be converted to
and how is that conversion accomplished? 17
Question 3: What are the organizational levels of the
Enterprise Structure in R/3? 18
Question 4: What are the different ways to organize
purchasing organizations? 19
Question 5: What are “Special Stocks”? 20
Question 6: What are some of the options available to
transfer materials from one plant to another? 21
Question 7: What are some of the common Stock
Transport Order Movement Types? 22
Question 8: What is the difference between a Purchase
Order and a Purchase Requisition? 23
Question 9: What is an “indirectly created” Purchase
Requisition? 24
Question 10: What is an RFQ and how is it different
from the Quotation Form? 25
Question 11: What are the transactions that will result
in a change of stock? 26
Question 12: When would it be prudent to post goods
movements via the Shipping Application? 27
Question 13: What is a Reservation? 28
Question 14: Can you manually generate a Purchase
Requisition referencing a Purchase Order or a
Scheduling Agreement? 29
- 3 -
SAP MM INTERVIEW Q&A

_____________________________________________
29
Question 15: How is GR/IR account related to
Inventory? (cid:31) 30
Question 16: How do planned and unplanned
consumption affect Movement Types? 31
Question 17: What are Departmental Views? 32
Question 18: Is Material Data valid for all organizational
levels? 33
Question 19: Why would you want to create physical
inventory sheets to perform an inventory cycle-count on
a material or materials? 34
Question 20: What is the difference between a Blanket
Purchase Order and the Framework Order? 35
Question 21: What is Release Procedure? 36
Question 22: If you have a multi-line-item PO, can you
release the PO item by item? 37
Question 24: What is a price comparison? 39
Question 25: What is a Source List? 40
Question 26: What are the various “steps” in the MM
Cycle from material creation through invoice? 41
Question 27: Give some examples of the information
relating to a material’s storage/warehousing? 42
Question 28: What are the various features of
Consignment Stocks? 43
Question 29: What is a Quotation? 45
Question 30: What is the Source List? 46
Question 31: What is an Invoice Verification? 47
Question 32: What are the different types of Invoice
Verification? 48
Part II: Configuration Related Questions 51
Question 34: How do you create a movement type?
When will movement type numbers be odd? 52
Question 35: How do you adopt standard settings for
the Message Determination Facility In MM-PUR? 53
- 4 -
SAP MM INTERVIEW Q&A

_____________________________________________
Question 36: How do you set price control for receipts
(goods/invoice) telling the system how to value stocks?
54
Question 37: How do you access the Materials
Management Configuration Menu? 55
Question 38: How are the various MM configuration
Transactions accessed? 56
Question 39: What are some of the more important
Materials Management Tables? 57
Question 40: Can you add custom fields to POs and
RFQs? 58
58
Question 41: Where can you dictate how Planned
Orders are converted into Requisitions in MRP? 60
Question 42: What SAP program is used to update or
create Material Master Records? 61
Question 43: What Views are possible for a material? 62
Question 44: When can a Production Resource/Tool be
defined as a material? 63
Question 45: When creating a new Material, what may
prompt some of the possible Material Types? 64
Question 46: How do you determine which views of a
material need to be added or to see which plants a
material has been extended to? 65
Question 47: How can you set user defaults for views
and organizational levels? 66
Question 48: What needs to be present in order for
Material Type to be automatically copied from one view
to another? 67
Question 49: How do you create a document/e-mail
notifying your supplier or internal personnel when an
invoice plan is settled? 68
Question 50: How can one keep users from using
standard MM Movement Types? 69
- 5 -
SAP MM INTERVIEW Q&A

_____________________________________________
Question 51: How do you define a Release Procedure
for PRs and POs? 70
Question 52: How do you Change Characteristic? 71
Question 53: How do you create a Class? 72
Question 54: How do you configure the Release
Procedure? 73
Question 55: Will ROH have a sales view? Will FERT
have a purchasing view? 74
Question 56: Where do we create Vendor Account
Groups, or screen layout in Vendor Master? 75
Question 57: What are the key fields for the Material
Master? 76
Question 58: What are the main Purchasing Tables? 77
Question 59: How do you create a material? 78
Question 60: What are some of the data points provided
by Purchasing for a material? 79
Question 61: What are the Lot Size attributes a material
can posses? 80
Question 62: How do you create a Vendor? 81
Question 64: What data does the Information Record
contain? 83
Question 65: How do you create the Information Record
based on the Material Master record? 84
Question 66: What are some of the initial configuration
steps for Purchase Requisitions? 85
Question 67: When, in initial configuration, why would
you have to Setup Stock Transport Order? 86
Question 68: What are some of the initial configuration
steps for Inventory Management? 87
Question 69: What are some of the initial configuration
steps for Physical Inventory? 88
Part III: Practical/Troubleshooting Related
Questions 89
Question 70: How can you process vendor returns
without a Purchase Order reference? 90
Question 71: How can an invoice be verified? 91
Question 72: How do you change the standard price in
the Material Master? 92
- 6 -
SAP MM INTERVIEW Q&A

_____________________________________________
Question 73: How do you perform a Goods Receipt? 93
Question 74: How can you post a Goods Receipt if the
PO number is not known? 94
Question 75: How do you display a list of all
reservations in the system? 95
Question 76: If you have created a custom Movement
Type and you get a “not allowed” error, where should
you first look for the cause? 96
Question 77: How do you find the logical value for stock
item by date? 97
Question 78: How can you disable a Reservation in
MRP? 98
Question 79: How do you add an attachment to a
Purchase Order? 99
Question 80: How do you generate an automatic PO
after creating a PR using a particular material? 100
Question 81: Where is the Header level and Item level
data saved in a PO? 101
Question 82: Where is Material Master data saved? 102
Question 83: How do we know if a PO has been issued?
103
Question 84: What is the difference between a PR with
a Master Record and without a Master Record for the
material being ordered? 104
Question 85: Can you change a Purchase Requisition
after it has been created? 105
Question 86: How do we create Consignment Stocks?
106
Question 87: What is Vendor Evaluation and how do
you maintain it? 107
Question 88: What are the components of the Master
Data that details a company’s procurement; used by,
Vendor Evaluation for example? 108
Question 89: How do we get a proper list of vendors to
send an RFQ? 109
Question 90: How do you create a Source List? 110
Question 91: How will items be returned to the vendor?
111
Question 92: Where do you perform a Goods Issue? 112
- 7 -
SAP MM INTERVIEW Q&A

_____________________________________________
Question 93: How do you perform a Goods Issue? 113
Question 94: How do you perform an Invoice
Verification? 114
Question 95: How do you display parked documents?
115
Question 96: What do the W, V, and F fields show
about the status of a document in FBV3? 116
Question 97: If you are using Transaction MRKO,
vendor settlement, and we get an error message
(FS217 or M8443 etc.), how would you go about
troubleshooting this? 118
INDEX 121
- 8 -
SAP MM INTERVIEW Q&A

_____________________________________________
Hello,

Thank you for buying this book. I’ve spent some
time designing it so that you might find it a
purposeful and efficient way to meet your
objectives. The MM Q&A Book was intended for
those who want to be able to ask meaningful
questions of their prospective hires of course, but it
is also a fine tool for the consultant to practice his
interviewing skills, or simply learn more about SAP
MM.
MM Q&A is split up into three distinct flavors of
questions. The first section of the book contains
questions that will allow you to ascertain your
prospective employee’s/contractor’s grasp of the
“Big Picture”. These questions were purposefully
created with the intent of drawing out a person’s
overall understanding of the procurement cycle.
The next section of the book is filled with questions
dealing with configuration. Proper answers here
should give you the assurance that the person
you’re interviewing knows where to go to properly
customize your system to your needs. Lastly, the
third section of this book will gives you questions
that will prove actual hand-on experience using the
system. The day to day activities and
troubleshooting skills necessary to properly train,
debug, and test for your MM implementation.
- 9 -
SAP MM INTERVIEW Q&A

_____________________________________________
Now, although the answers presented here are tested,
tried, and true, it may be more enlightening for you to
look more for the logical steps involved in an answer.
Some of the conceptual questions aside (a Purchase
Order is a Purchase Order), there are sometimes many
differing ways to achieve the same objective in SAP’s
MM, but the logic of attacking most problems will be
fairly universal. Also, I’ve found that a person who
doesn’t know the answer to a problem, but has a good
plan of attack (for getting the information), possesses a
strong trait. For the ultimate example of this line of
thought, check out the last question in this book. It
probably is too specific and nobody will believe that
you’re asking them this with a straight face. Go ahead
and throw it at them though…the way the question is
handled will lend much more light on a person’s
competence than what is specifically said. I wish you
the best of luck and I hope this book serves you well.

Jordan Schliem

Laguna Niguel, California
- 10 -