S. Havn, J. Garski, J. Hewitt, D. Schulz, G. Feest. VILLAGE BOARD ABSENT

13 Pages·2013·0.15 MB·English

Village Board June 24, 2013
MEETING MINUTES

VILLAGE BOARD PRESENT: S. Havn, J. Garski, J. Hewitt, D. Schulz, G. Feest.

VILLAGE BOARD ABSENT: M. Gleason and D. DeGroot.

Staff: T. Zarzecki, Chief Stedman, L. Martin, Bill Sasse & J. Klappauf.

1. Pledge of Allegiance
The meeting was called to order at 7:00 p.m. by S. Havn with the Pledge of Allegiance.

2. Roll Call
S. Stearns performed roll call and noted that M. Gleason & D. DeGroot were excused.

3. Public Comment and Input
Anna Marie Clausen, 5935 Taylor Avenue, had concerns regarding the following items 1) The
website is very much out of date. It doesn’t even list the correct trustees. No minutes have
been posted for over a year. She would like to see the committee minutes posted within a
week of the meeting. 2) She would like the appropriate staff members or trustees to give
updates on the following: a) Finance – What is involved with the changes to the Village Code
of ordinance. b) What is the Advanced Information Technology Agreement? c) What is the
status of the financial director’s position? d) Planning: The May 15 Agenda listed Hwy 31 S to
KR. What was involved there? There was no June meeting posted. However, at the last board
meeting it was mentioned there was a meeting on 6/19/13. When is the July meeting
scheduled? e) Technology Committee? The last posted agenda was on March 12. Has there
been a meeting since March? Is it correct to assume that the committee meets quarterly?
3)Closed sessions. On March 25 there was a morning closed session and an evening closed
session. There has been closed sessions after every meeting except on April 22. Tonight there is
a closed session and there is another one during the week. It is a cause of concern. She thought
we were going to have transparency. She would like to know why it is necessary to have closed
sessions. She understands personnel issues and legal questions require closed sessions but
anything else should be in an open meeting. 4. Volunteers. She attempted to volunteer back
in February or March. She mentioned it to one of the trustees at the time and she said wait
until after the election. A week after the election she filled out the volunteer application and
she heard nothing. At the end of April the Committees were formed. She approached Mark
Gleason regarding the volunteer application and he said he wasn’t aware of her application.
She gave him the form and she still has heard nothing. Don’ they want volunteers?

Terry Wintis, 4511 S. Green Bay Rd., the fire trucks are going to the grocery stores on our time.
There are 47 firemen who do not live in the village. There are only 14 firefighters who live in
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the Village and pay our taxes. We pay them for 24 hours on and 24 off. Why are we hiring
double dippers when there are people who need jobs.

Melissa Becker , 2050 LaSalle Street, spoke about Greater Racine in Bloom. They are working
on their float for the 4th of July parade. She is asking for our help. Last year they had 250
recognitions. They ask that we recognize the efforts of residents in beautifying their property.
You just need to fill out a recognition form describing what it was that attracted your attention.
The property owner will receive a letter of recognition of thanks for their beautification efforts.
This ends on July 6, 2013. The Judges are coming on July 18 and 19th to tour our facility.
Melissa also thanked Logan Martin for his assistance with the program and the Village tour
sites.

4. Consent Agenda
a. Minutes of May 8, 2012 –Special Village Board Meeting
b. Minutes of May 13, 2013- Joint Sturtevant/Mount Pleasant Village Board Meeting
c. Minutes of May 13, 2013 - Village Board Meeting
d. Minutes of June 10, 2013 – Special Joint Village Board/Community Development
Authority Meeting
e. Minutes of June 10, 2013 – Village Board Meeting
f. Minutes of June 11, 2013 – Special Village Board Meeting
D. Schulz moved and John Hewitt seconded to approve items a – d. Motion carried
unanimously by roll call vote. (5-0)

D. Schulz commented on the June 10, 2013 Village Board minutes. No one talked to Mr.
Bendix about the concerns he has regarding his driveway on 836 Sycamore Avenue.
Someone came and talked to his wife, however he was not home at the time. There is
going to be a problem snow plowing his driveway this winter.

D. Schulz is concerned regarding the settlement involving Walgreen’s as to where the
money is coming from to pay the settlement. He has never received the information
regarding this issue. D. Schulz, also, did not receive an answer to the question regarding
where the budgeted money went for the new ambulance.

After a lengthy discussion D. Schulz stated there was nothing wrong with the structure
of the minutes of June 10, 2013, but there were issues within the minutes that had not
been resolved.

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J. Hewitt moved and G. Feest seconded to approve the June 10, 2013 Minutes. The
motion carried unanimously by roll call vote (5-0).

John Hewitt requested the June 11, 2013 minutes be laid over because we don’t have a
quorum of trustees here tonight that attended that meeting.

5. New Business
a. Planning Commission Appointment
On May 13, 2013 seven members were appointed to the Plan Commission: D. DeGroot, J.
Hewitt, M. Pirk, J. Maier, J. Mallon, D. Driver, and J. Longe. Due to personal scheduling
conflicts James Longe had to step down after faithfully serving on the Plan Commission
since 2007. President Gleason is recommending the appointment of John Kis to fill the
remainder of Mr. Longe’s term which runs through April 2014. J. Hewitt moved and G.
Feest seconded to appoint J. Kis to fill James Longe ‘s term as recommended by M.
Gleason. The motion carried unanimously by roll call vote. (5-0)

b. S.M.A.R.T. Mutual Aid Resolution
T. Zarzecki stated Racine County does not have an emergency plan in place right now to
meet the demands of an emergency situation. This is a cooperative, organized effort by
surrounding police agencies, (Milwaukee – Racine – Waukesha) for police assistance from
other agencies to respond to major instances that require a lot of manpower in a short
period of time or manpower over an extended length of time, that would otherwise
overburden a police agency trying to handle the disaster problem on it’s own.

The Suburban Mutual Assistance Response Teams (SMART) has been in place in the
Milwaukee and Waukesha areas for years and has been used on numerous occasions.
This type of call out was most recently used in Oak Creek at the Temple and Salon
shootings. There is a protocol in place with these types of call ups that allow the police to
adequately respond to major problems without causing a major crisis in the department
that might try to deal with the problem alone.

The Racine County Law Enforcement Executives Association supports using the SMART
system and member agencies are expected to participate. There are approximately
45 agencies that are a part of SMART. The Village Boards of Sturtevant & Caledonia are
already a part of Smart. There is a fee of $100.00 to join SMART. This whole program is
designed not to deplete your department.

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Janet Sabol asked if the County of Kenosha was part of SMART. Kenosha is not a part of
this. T. Zarzkecki stated if they want ot participate another group would have to be
formed.

J. Hewitt moved and D. Schulz seconded to accept the recommendation of Chief Zarzecki
that the Mt. Pleasant Police Department join the SMART Agreement. The motion carried
unanimously by roll call vote (5-0) .

c. Advanced Technical Support Agreement with Digicorp
Advanced Technology Support is to provide the consulting and technical knowledge that
cannot be incorporated into a small agency in their IT office. An outside advanced service
provider is needed to provide specialized knowledge for service issues and projects that
are beyond the scope of the capabilities of the Village IT office staff. These contracted
companies can provide technical expertise and technical consultations that will improve
our overall performance by enabling us to do the work faster and more efficiently than we
would be capable of doing on our own. We have knowledgeable people, but nobody can
know everything. As the system becomes more complex having people that deal with
these situations every day rather than every 3 months becomes far more important. We
had a 3 year agreement with River Run Computers that expired on December 31, 2012.
This is intended to provide us with another 3 year agreement with an organization that
can provide that level of support.

A selection committee was created to process the RFP, choose a successful bidder and
negotiate an agreement. That selection committee consisted of Gary Feest and Rob
Richardson from the Technology Committee, Michael Wienke from South Shore fire and
Rescue; Scott Geyer from the Police Department; John Klappauf and Jennifer Robers from
the IT office. After the agreements were agreed to by Digicorp and the selection
committee, it was submitted to the Village Attorney. It has now been reviewed by the
selection committee, Digicorp, and the Village Attorney. Everyone is in agreement that
this is what we want to do.

Currently the agreement is for us to have technical support provided at $110.00 per hour
for a set number of hours per year. It can exceed the number of hours provided but it
cannot be less. If we do not use all the hours we prepay by the end of the year, they can
be carried over to the next year. The purpose of a multi year agreement is to reduce the
hourly cost for service. This is a 3 ½ year agreement commencing July 2013 and running
to December 31 of 2016 with annual performance review and approval for continuation
through the upcoming year. Service would be provided “as needed” and for projects,
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billed hourly. There is a significant clause in the agreement that the performance will be
reviewed every year in October when the decision is made whether to continue the
contract. We have the option with a 60 day notice to terminate the contract without
penalty. If everybody is satisfied with the performance it continues until December 31,
2016. The 2013 Village Budget, IT Support expense line has allocations for IT advanced
technical support so the $11,0000 expense would not affect the current budget. We need
to include the $22,000 in our operating budget for each of the 3 years 2014 – 2016. Our
recommendation is to approve the 3 ½ year agreement as negotiated an approved by the
selection committee, village attorney, and finally by the Finance, Legal, License
Committee.

It was moved by G. Feest and seconded by D. Schulz to move forward with the agreement
as proposed.

Gary Feest was on the selection committee and he felt Digicorp was a very reasonably
priced firm and he felt very comfortable with the level of support that would be in place
for the Police and Fire department. He sees no reason not to move forward with the
contract.

D. Schulz asked if this group could help us update our website. Racine County is the
primary provider of the website. Several staff members have tried to work with them.
Beginning April 1, 2013 the website has been given to the IT Department. We are now
deciding if we should continue working with the County on the website. They would be
good consultants for us.

D. Schulz stated we had budgeted $60,090 for IT support. John stated $30,000 of that
amount was tagged for IT support. It was tagged specifically for this type of service
because we had no one starting at the beginning of the year about 50% of that was used
to compensate our interns so they didn’t have to go out and look for jobs. The balance of
that is still out there and that is where the money will be coming from.

Rees Roberts, 5041 Indian Hills Drive, sees this decision as a crossroads decision.
He has worked with technology all his life. Technology has gotten more complex. It has
done one thing very well it has caused job security for a lot of people. Today we have
options that allow the user to support their own needs at considerably less cost.
He hasn’t seen one option of that nature. He filled out an application to be on the
technology committee but he is not on it. He would have provided leadership on that
committee to provide the same kind of technology but it would have been much easier to
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support and Less expensive. He stated we have Cisco Routers here and you have to be
highly trained to use them. He would advocate to turn this back to the committee and ask
the question are there other alternatives that are less costly for the user to support? We
are in the business of services to our residents. He would advocate for WebSites to be
much more easily supported.

John stated we have always gone as low cost as we could without sacrificing quality
service. We have one Cisco router in the entire Village. Everything else runs off of AP
switches which cost 2/3’s of the Cisco Systems. Those have to be configured to make
everything work together correctly. We have to make sure the appropriate settings and
builds are on them to allow for fire and police security that is required by state and
federal law. This is something that is not necessarily easy to do unless you have expertise
in this area. We have a virtual network which allows us to be very cheap on hardware but
you have to know what you are doing when you set it up. Set ups are not something you
want to do on a live system without the expertise of somebody who is understanding
what needs to be done. If you make a mistake it can knock everything down. Experts
who do that on a daily basis can do that because they have that expertise. Maintaining it
is something our department has done for months.

We need to do something with websites. Racine County at the time was an optimal
choice. Our system continues to get more complex. Our squad cars now have lap tops.
Those lap tops interface with the county, city and the state. Getting those interfaces in
place is not something the average person can do. We have to work with multiple
agencies to get these things in place. We can tell people trained for these set ups what
we need done and these experts can tell us whether our plans our feasible. We are
dealing with police and fire. We have a new camera system and Wi-Fi that needs to get
put into place. Technology is out there and you can do more things on your own. There
may be better ways to do it and the experts have the knowledge to do that. We are
dealing with police, fire and personnel records. There are particular requirements that we
have to maintain and provide. We don’t want to knock the whole set up down. The bulk
of the set ups are projects, getting Wi-FI, E- mail updates providing better interfacing and
getting our switches optimized.

S. Havn will be voting for this. This was unanimously approved by roll call vote. (5-0)

S. Havn stated he hopes Rees gets on the Technology Committee and he should give them
his input.

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d. 2003 Boundary Agreement – Village of Sturtevant TID No. 3 Discussion
J. Garski moved and D. Schulz seconded to layover because they received no information
on this item. Motion carried by roll call vote (5-0)

e. Renewal of Class A & Class B Establishment Liquor Licenses – 2013-2014
The FLL Committee recommends the granting and issuance of the following licenses as posted
and provided by the Village Clerk.
Renewals Class “B” Liquor & Beer Combination July 1, 2013 – June 30, 2014

Carrine Fenkl Cham Tap 2511 Durand Avenue

Jeffrey Marsh, Agent Char-Grill Inc. 8300 Washington Avenue

Brian Brushaw, Agent Chipotle’s 5720 Washington Avenue

Karen Wilbershide, Agent Wilbur’s on Old Sheridan 4012 Sheridan Road

Judith Aschenbrenner Darrell’s Lounge 3162 Sheridan Road

Darrell Bohn

Richard Durgom Dickie’s Bar. 1537 Durand Avenue

Ann Vasilopoulos Golden Keys 5930 Washington Avenue

Michel Clark, Agent JC2 7800 Washington Avenue

Monique Waldo JoDee’s 2139 Racine Street

George Flees, Agent Jose’s Blue Sombrero 6430 W. Washington

Gwen Phoebe Souter-Sims Just Right 2323 Mead Street

Charles Palmer-Ball Lehmann’s Bakery 4900 Spring Street

Tiffany Cuccia, Agent London Broil 1158 Prairie Drive

Noe Jaimes Los Contraritos 2405 Racine Street

Bonnie Madrigal, Agent Los Mariachis 5821 Washington Avenue

Brian Wismar, Agent Marriott 7111 Washington Avenue

Jason Samuelian,Agent Meadowbrook Country Club 2149 N. Green Bay Road

Pamela Hammes, Agent Mike & Angelo’s 6214 Washington Avenue

John Landreman, Agent The Lanes 6501 Washington Avenue

Shawn Feuker Feuk’s Fitness 1320 Warwick Way

Lisa Parson Red Lobster 2800 S. Green Bay Road

John Pisanello, Agent Roma Lodge 7130 Spring Street

Lorraine Koutromanos, Agent San Francisco Grill 6300 Washington Avenue

Richard Shawhan, Agent Scores Sports Bar 6100 Washington Avenue

David Ellsworth, Agent Summit 6825 Washington

Scott Alan Graves Texas Roadhouse 6228 Durand Avenue

Albert Totero

Angela Totero Totero’s 2343 Mead Street

Paula Huck

William Rivers Wells Brothers 2148 Mead Street

S. Havn moved and J. Hewitt seconded to approve the licenses as presented. Motion carried

unanimously. (5-0)

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J. Hewitt moved and S. Havn seconded to receive and file the letter from J. Sabol regarding his
objection to the San Francisco Grill Liquor license due to a fence dispute that the owner of San
Francisco Grill and J. Sabol are involved in. Motion carried 5-0. Janet Sabol objected to reading the
letter into the record.

Logan Martin substantiated the fact that this matter is a civil issue. The liquor license is a separate
issue entirely. There was no fence mandated by the Site Plan because the fence was on the Western
side of the building. It is a private civil matter between two property owners.

The FLL Committee recommends the granting and issuance of the following licenses as posted and provided
by the Village Clerk.

Renewal Class A Liquor & Beer – July 1, 2013– June 30, 2014

Alicia Eiben, Agent Aldi #17 6925 Durand Avenue

Harjinder Singh Kharsria Max’s Baja Supermarket 2145 Mead Street

Christine Borzynski Borzynski’s 11600 Washington, Sturtevant

Justin Perez Pick’n Save #6856 1202 N. Green Bay Road

Marla Wiersum Pick”n Save #6891 2820 S. Green Bay Road

Robert Helvick, Agent Piggly Wiggly #37 5600 Spring Street

Ralph Malicki, Agent Piggly Wiggly #43 5201 Washington Avenue

Craig Armstrong, Agent Wal Mart #2668 3049 South Oakes Road

Sturtevant

Satinder Singh Supermart 9725 Northwestern Avenue

Robin Harmon Walgreen’s #05417 6125 Durand Avenue

Steven Pfeilstifter Walgreen’s #09606 4901 Spring Street

Kay Panyk Washington Ave. Mobil 6840 Washington Avenue

J. Hewitt moved to approve the licenses as presented and D. Schulz seconded. Motion carried (5-0)

The FLL Committee recommends the granting and issuance of the following licenses as posted
and provided by the Village Clerk.

Renewal Class A Beer – July 1, 2013 – June 30, 2014

Patrick Gedig, Agent Hwy 20 Shell Plaza 13330 Washington Avenue

Sturtevant

June Schultz, Agent Kwik Trip #395 7155 Durand Avenue

Paul Torgerson Kwik Trip #686 943 SE Frontage Road

Sturtevant, WI

Aziz Abdul SF Petroleum 2325 Racine Street

Carmella Harris Speedway #4513 6209 Washington Avenue

J. Hewitt moved to approve the licenses as presented and S. havn seconded. Motion carried 5-0.

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Renewal Class B Beer – July 1, 2013– June 30, 2014

Debra Pierce, Agent Noodles & Company 5720 Washington Avenue

Earl Rambo, Agent Rocky Rococo 6631 Washington Avenue

M. Nedeljkovic St. George Serbian Church 6108 Braun Road

S. Havn moved to approve the licenses as presented and J. Hewit seconded. Motion carried 5-0.

The FLL Committee recommends the granting and issuance of the following licenses as posted and provided by the
Village Clerk.
Renewal Wholesale Beer July 1, 2013 – June 30, 2014

Glenn Madrigrano Triangle & CJW Wholesale 2437 Chicory Road

S. Havn moved to approve the licenses as presented and J. Hewitt seconded. Motion carried 5-0.

The FLL Committee recommends the granting and issuance of the following licenses as posted and provided by the
Village Clerk.

Renewal Amusement Devices July 1, 2013 – June 30, 2014

Carrine Fenkl Cham Tap 2511 Durand Avenue

Jeffrey Marsh Charcoal Grill 8300 Washington Avenue

Karen Wilbershide Wilbur’s on Sheridan 4012 Sheridan Road

Judith Aschenbrenner

Darrell Bohn Darrell’s Lounge 3162 Sheridan Road

Richard Durgom Dickie’s Bar 1537 Durand Avenue

Michele Clark, Agent JC2 7800 Washington Avenue

Monique Waldow JoDee’s 2139 Racine Street

Brian Wismar Marriott 7111 Washington Avenue

John Landreman The Lanes 6501 Washington Avenue

Richard Shawhan Scores Sports Bar 6100 Washington Avenue

Craig Armstrong Wal-Mart 3049 South Oakes Road

S. Havn moved to approve the licenses as presented and J. Hewitt seconded. Motion carried 5-0.

The FLL Committee recommends the granting and issuance of the following licenses as posted and provided by the
Village Clerk:

Renewal Amusement Centers July 1, 2013 – June 30, 2014

Jeffrey Marsh Charcoal Grill 8300 Washington Avenue

Brian Wismar Marriott 7111 Washington Avenue

John Landreman The Lanes 6501 Washington Avenue

Lorraine Koutromanos San Francisco Grill 6300 Washington Avenue

Craig Armstrong Wal-Mart 3049 S. Oakes Road

Sturtevant, WI

S. Havn moved to approve the licenses as presented and J. Hewitt seconded. Motion carried 5-0.

The FLL Committee recommends the granting and issuance of the following licenses as posted and
provided by the Village Clerk:

Renewal Dance Hall July 1, 2013 – June 30, 2014

Jeffrey Marsh Charcoal Grill 8300 Washington Avenue
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Judith Aschenbrenner

Darrell Bohn Darrell’s Lounge 3162 Sheridan Road

Monique Waldow JoDee’s 2139 Racine Street

Bonnie Madrigal Los Mariachis 5821 Washington Avenue

Brian Wismar Marriott 7111 Washington Avenue

Jason Samuelian Meadowbrook Country Club 2149 N. Green Bay Road

John Landreman Anchor Inn & Bowling 6501 Washington Avenue

Shawn Feuker Feuk’s Fitness 1320 Warwick Way

Renewal Dance Hall for July 1, 2013 – June 30,2014 (continued)

John Pisanello Roma Lodge 7130 Spring Street

Richard Shawhan Scores 6100 Washington Avenue

S. Havn moved to approve the licenses as presented and J. Hewitt seconded. Motion carried 5-0.

The FLL Committee recommends the granting and issuance of the following Cabaret Licenses
as posted and provided by the Village Clerk:

Renewal Cabaret Licenses July 1, 2013 – June 30, 2014

Carrine Fenkl Cham Tap 2511 Durand Avenue

Karen Wilbershide Wilber’s on Old Sheridan 4012 Sheridan Road

George Flees Jose’s Blue Sombrero 6430 W. Washington Avenue

Richard Durgom Dickie’s 1537 Durand Avenue

Bonnie Madrigal Los Mariachis 5821 Washington Ave.

Brian Wismar Marriott 7111 Washington Avenue

John Landreman The Lanes 6501 Washington Avenue

Shawn Feuker Feuk’s Fitness 1320 Warwick Way

Richard Shawhan Scores 6100 Washington Avenue

David Ellsworth Summit 6825 Washington Avenue

S. Havn moved to approve the licenses as presented and J. Hewitt seconded. Motion carried 5- 0.

The FLL Committee recommends the granting and issuance of the following licenses as posted and provided by the
Village Clerk.

Renewal of Salvage Yards licenses for July 1, 2013 – June 30, 2014

Charles Domanico Chuck’s Sheridan Auto Inc. 3037 Capital Avenue

Floyd/Rick Leonard Floyd & Son’s 1525 Durand Avenue

Kenneth Fox Fox Auto Salvage 2400 Racine Street

Thomas Hribar Thomas Hribar Truck & 1821 E. Frontage Rd.

Equipment, Inc. Sturtevant, WI

Gary Simonsen Memorial Scrap Metal 3056 Hamilton Ave.

Scott Boho Sturtevant Auto Salvage 2145 E. Frontage Road
Sturtevant, WI

Nick Cheraghi Universal Auto Parts 3121 S. Memorial Dr.

S. Havn moved to approve the licenses as presented and J. Hewitt seconded. Motion carried 5-0.

Renewal Kennel Licenses for July 1, 2013 – June 30, 2014

Melodie Limpach Angelcare Animal Hospital 6915 Washington

Brian Ray Belle City 4701 Spring Street

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